Excel shortcut and function keys hindi notes

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Excel shortcut and function keys hindi notes

  1. 1. MS-Excel  ,Dlsy esa cuus okyh QkbZy dks workbook dgrs gS vkSj blds ,d ist dks worksheet, sheet ;k spair sheet dgrs gSA  ,Dlsy ds QkbZy dk QkbZy ,DVsa'ku .xls (2003) .xlsx (2007) gksrk gSA  ,Dlsy esa by default rhu sheet open gksrh gSA ,Dlsy 2003 esa vf/kdre 255 'khV ys ldrs gS] ,Dlsy 2007 esa bl izdkj dh lhferrk ugha gSA  ,d QkbZy esa de ls de ,d 'khV gksrh gSA  ,d 'khV esa dqy 65536row (2003) vkSj 10]48]576 row (2007) gksrh gSA  ,d 'khV esa dqy 256 column (2003) vkSj 16]384 column (2007) gksrs gSA vafre dkWye dk address xfd gksrk gSA  tgka row vkSj column feyrs gS mls cell dgrs gSAcell ds address dks refrence dgrs gSA  Reference rhu izdkj ds gksrs gSA (a). Absolute Reference (=$a$1) (b). Relative Reference (=a1) (c). Mix Reference (=&a1 ,=a$1)  ,Dlsy dh QkbZy dk uke 256 dSjsDVj rd j[k ldrs gSA  ,Dlsy ds ,d cell esa dqy 32]767 dSjsDVj yack text Mky ldrs gSA  ,Dlsy esa recent QkbZy by default 25 (2007)vkSj 4(2003)esa fn[kkrk gSA  ,Dlsy esa vf/kdre recent QkbZy 9 (2003) esa vkSj 250 (2007)rd c<k ldrs gSA  Auto Recover option esa by default 10 feuV gksrs gSA bldks ,d ls vf/kdre 120 ehuV rd c<k ldrs gSA  ,Dlsy 2007 esa by default font Calibri, size 11 gksrk gSsize dh fyLV esa lcls NksVh value 8 pt gksrh gS vkSj lcls cM+h 72 pt gksrh gSA 2003 esa font arial, size 12 gksrh gSA  ,Dlsy dh lsy dk Alignment 6 izdkj ds gksrs gSA Left, Right, Center, Top, Bottom vkSj Middle gksrs gSA by default left (Horizental) and bottom (vertical) gksrk gSA  ,d ls vf/kd cell dks Merge djus ij igyh cell dk data gh vfLrRo esa jgrk gS vkSj bldk Alignment center gks tkrk gSA  ,Dlsy esa fuEu format gksrs gS& rock_siraj@ymail.com
  2. 2. General, Number, currency, date, time, percentage, accounting, text, fraction, scientific  ,Dlsy dk by default format General gksrk gSA  cell esa MkVk dks fy[kus ls igys single quota (') yxkus ij MkVk text format esa fy[kk tk,xkA  cell esa MkVk fy[kus ds ckn percentage yxkus ij cell dk format percentage gks tk,xkA  ,Dlsy esa type of chart ds izdkj fuEu gksrs gS& column chart, line chart, pie chart, bar chart, area chart, stock chart, surface chart, bubble chart, radar chart  ,Dlsy esa by default page letter (8.5" x 11") gksrk gSA blds pkjksa rjQ 0.75 dk ekftZu gksrk gSA ,Dlsy 2003 esa ;g ekftZu 1" dk gksrk gSA  cell ds dkWuZj ij yky fu'kku mlesa insert comment dks n'kkZrk gS vkSj uhyk fu'kku track change dks n'kkZrk gS rFkk gjk fu'kku ;g crkrk gS fd bl cell esa uacj dks text format esa fy[kk x;k gSA  ,Dlsy esa fuEu layout gksrs gS& Normal, Page layout, page break, full screen gksrs gSA  ,Dlsy esa Ribben VSc] QkWewZyk ckj] jkW gsfMax] dkWye gsfMax dks Hide vkSj unhide dj ldrs gS ijarq status bar, scrolling bar dks hide vkSj unhide ugha dj ldrs gSA  ,Dlsy esa QkWeZyk ckj ds vkxs ds fgLls dks Name box dgrs gS ftlesa selected cell dk address fn[kkbZ nsrk gSA w  ,Dlsy esa cell dh width by default 8-43 pt gksrh gS vkSj row dh height 15 pt gksrh gSA  ,Dlsy esa formula function dh tkap djus ds fy, option review → formula auditing  ,Dlsy esa data dks arrange djus ds fy, option data → sort option dk mi;ksx fd;k tkrk gSA blesa data dks assending vkSj decending order esa arrange dj ldrs gSA  excel esa access, sql server, note pad ls MkVk import dj ldrs gSA vU; fdlh MkVkcsl ls MkVk dks import djus ds fy, odbc ds }kjk dusD'ku cuk;k tkrk gSA Math Function  =sum(n1,n2……..)  Sum function return total of given number or ref. Sum function fn, x, uacj o reference dh total djrk gSA  Exam =sum(4,5,2)→11 rock_siraj@ymail.com
  3. 3.  =product(n1,n2,n3…….)  Product function return multiplication of given number or ref Product function fn, x, uacj vkSj jsQjsUl dk xq.kuQy ykSVkrk gS =product(5,4,2) (5*4*2=40) →40  =min(n1,n2,n3…)  Min function fn, x, uacj vkSj jsQjsUl dh lcls NksVh osY;w dks ykSVkrk gSA Minimum function return mini number from given number or ref  =min(4,5,6,2)2  =max(n1,n2,n3…….) max function return maximum number from given  max function fn, x, uacj vkSj jsQjsUl dh lcls cM+h osY;w dks ykSVkrk gSA Number or ref  =count( ) count function count numerical cell  count function fn, x, jsQjsUl dh numerical cell dh la[;k ykSVkrk gSA  =counta( ) countall function count all cell from given ref.  count all function fn, x, jsQjsUl dh dqy la[;k ykSVkrk gSA  =countblank( ) function count blank cell  count function fn, x, jsQjsUl dh [kkyh la[;k dks ykSVkrk gSA  =average(n1,n2,n3……) average function return average of given num  Average function fn, x, jsQjsUl dh vkSlr ykSVkrk gSA  =average(4,5,6) --->5  =ceiling(number, significant)  =ceiling(123,10)--->130  ceiling function fn, x, la[;k dks fn, x, uacj ds vuqlkj round up djrk gSA  =floor(number, significant)  floor function fn, x, la[;k dks fn, x, uacj ds vuqlkj round down djrk gSA  =floor(123,10)--->120  =round(number, significant) rock_siraj@ymail.com
  4. 4.  round function fn, x, uacj dks fu/kkZfjr n'keyo LFkku rd rounding djrk gSA  =round(123.256,2)--->123.26  =roundup(number, significant)  =round(123.256,2)--->123.26  =rounddown(number, significant)  =round(123.256,2)--->123.26  =int(number) int function return integar value from givennumer  integar function iw.kZ la[;k dks ykSVkrk gSA  =int(145.20)--->145  =mod(number , divisor)  =mod(10,3)--->1  mod function 'ks"k dks ykSVkrk gSA  Mod function return reminder  =power(number , power)  =power(5,3) power function return power of given number and power  125 (5*5*5)  power function ?kkr fudkyrk gSA  Fact function return factorial of given number  =fact(number)--->=fact(5)  factorial function fn, x, uacj dk factorial count djrk gSA  120 (5*4*3*2*1)  =rand( ) rand function return random number  =randbetween(min number, max number)  Rand between function return randomly number between given  rand function fn, x, NksVs vkSj cM+s uacj ds chp dh fdlh Hkh la[;k dks ykSVkrk gSA  Min and maximum number  =rank(number, rang) rock_siraj@ymail.com
  5. 5.  Rank function return rank of given number from given rang  rank function fn, x, range esa uacj dh rank dks crkrk gSA  =sort(number)  Return square root of given number =sQrt(25)5  Text function  =upper(“string “) upper function convert all letter in capital letter  upper function nh xbZ okD; ds lHkh dSjsDVj dks capital esa cnyrk gSA  =upper(“lion”)  LION  =lower(“String”) lower function convert all letter in small letter  =lower(“LIOn”)  lower function nh xbZ okD; ds lHkh dSjsDVj dks small character esa cnyrk gSA --->lion  =proper(“this is a book”)  Proper function convert capital letter of each word of given string  =proper(“this is a book”) This Is A Book =len(“string”)  Len function count char of given string  len function okD; ds character dh la[;k dks ykSVkrk gS  =len(“lion”)4  =left(string, number)  Left function return particular number of char from the left side  left functioncka;h vksj ls fu/kkZfjr la[;k esa dSjsDVj dks ykSVkrk gSA  =left(“ram”,2)  =right(“string”,number)  Right function return particular number of char from right side rock_siraj@ymail.com
  6. 6.  right function nka;h vksj ls fu/kkZfjr la[;k esa dSjsDVj dks ykSVkrk gSA  =right(“ram”,2)--->am  =trim(“string”) Remove space from left and right side of string, okD; ds izkjaHk vkSj var ls [kkyh txg dks gVkrk gSA =concatenate(“string1”,”string2”……………..)  Concatenate function concatenate given multiple string oncatenate  ;g function nh xbZ ,d ls vf/kd string dks vkil esa tksM+rk gSA  Operator is also aviable in excel (&)  =rept(“string”,”number of times) rept function repeat given  string no of times  fn, x, okD; dks nh xbZ la[;k ds ds cjkcj ykSVkrk gSA  =rept(“lion”,3)  lionlionlion  =value(text) value function convert string number in numerical number  value function text uacj dks numerical uacj esa cnyrk gSA  =text(number) text number convert numerical number in string number  text function numerical uacj dks text uacj esa cnyrk gSA  =code(“char”) code function return ascii code of given number  code function fn, x, character dh ascii code dks ykSVkrk gSA  =char(ascii code) function return char of given ascii code  =replace()  Date and time Date formate depand on o.s ( o.s default fomat is mm/dd/yyyy)  today function orZeku fnukad dks ykSVkrk gSA  now function orZeku le; ,oa fnukad dks ykSVkrk gSA rock_siraj@ymail.com
  7. 7.  year(date) function fn, x, fnukad esa ls o"kZ dks ykSVkrk gSA  month(date) function fn, x, fnukad esa ls efgus dks ykSVkrk gSA  day(date) function fn, x, fnukad esa ls fnu dks ykSVkrk gSA  hour(time) function fn, x, fnukad esa ls ?kaVs dks ykSVkrk gSA  second (time) function fn, x, fnukad esa ls lSd.M dks ykSVkrk gSA  minut (time) function fn, x, fnukad esa ls feuV dks ykSVkrk gSA ___________________________________________________________________  =and(con1,con2,……)  And function return ture if given all condition are true  And function lHkh 'krsZ iwjh gksus ij lR; dks ykSVkrk gSA  =or(con1,con2,con3………………..)  Or function return false if given all condition are false  Or function lHkh 'krZ esa ls dksbZ ,d iwjh gksus ij lR; dks ykSVkrk gSA  =not(condition)  'krZ lR; gksus ij vlR; dks vkSj vlR; gksus ij lR; dks ykSVkrk gSA  Not function convert condition result. If condition is ture it return false. If Condition is false it return true  =countif(range,condition) countif function count cell according to given  countif function fn, x, cell reference esa 'krZ ds vuqlkj cell dh counting dks return djrk gSA Condition  =iferror(error,”massage”) if error function return given massage if any error  =sumif(range,condition)  Sumif function return total of given range according to condition KEY DESCRIPTION CTRL+PgUp Switches between worksheet tabs, from rock_siraj@ymail.com
  8. 8. left-to-right. nks 'khVksa ds chp fLop gksuk] fiNyh 'khV esa tkukA CTRL+PgDn Switches between worksheet tabs, from right-to-left. vxyh 'khV esa LFkkukUrfjr gksukA CTRL+SHIFT+( Unhides any hidden rows within the selection. pqus gq, selection ds chp row dks Unhide djukA CTRL+SHIFT+) Unhides any hidden columns within the selection. pqus gq, selection ds chp column dks Unhide djukA CTRL+SHIFT+& Applies the outline border to the selected cells. pquh gqbZ cell ij cksMZj MkyukA CTRL+SHIFT_ Removes the outline border from the selected cells. pquh gqbZ cell ls cksMZj dks rock_siraj@ymail.com
  9. 9. gVkuk CTRL+SHIFT+~ Applies the General format. General format dks apply djukA CTRL+SHIFT+$ Applies the Currency format with two decimal places (negative numbers in parentheses). djsalh QkWesZV dks ,IykbZ djukA ¼blesa nks Msfley Iysl uacj vkrs gSA½ CTRL+SHIFT+% Applies the Percentage format with no decimal places. izfr'kr QkWesZV ,IykbZ djukA CTRL+SHIFT+# Applies the Date format with the day, month, and year. Date format dks ,IykbZ djukA CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or PM. Time format dks ,IykbZ djukA rock_siraj@ymail.com
  10. 10. CTRL+SHIFT+! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. uacj QkWesZV dks ,IykbZ djukA ¼blesa nks Mslhey Iysl rFkk thousand saparator vkSj _.kkRed uacj ds fy, Minus ( ) dk fu'kku ,IykbZ gkssxkA CTRL+SHIFT+: Enters the current time. orZeku le; Insert djukA CTRL+; Enters the current date. orZeku fnukad insert djukA CTRL+' Copies a formula from the cell above the active cell into the cell or the Formula Bar. Åij dh cell ds vkadMksa ;k QkWewZyk dks copy djukA CTRL+1 fjcu VSc dks hide vkSj unhide djus ds fy,A CTRL+2 Applies or removes bold formatting. ckWYM QkWesZV dks apply djuk ;k gVkukA rock_siraj@ymail.com
  11. 11. CTRL+3 Applies or removes italic formatting. bVsfyd QkWesZV dks apply djuk ;k gVkukA CTRL+4 Applies or removes underlining. v.MjykbZu dks apply djuk ;k gVkukA CTRL+5 Applies or removes strikethrough. Stikethroughdks apply djuk ;k gVkukA CTRL+8 Displays or hides the outline symbols. Outline symbols dks fn[kkuk ;k fNikukA CTRL+9 Hides the selected rows. pquh gqbZ row dks NqikukA CTRL+0 Hides the selected columns. pqus gq, column dks Nqikuk CTRL + plus (+) pquh gqbZ row ds Åij ubZ row insert djukA CTRL+A iwjh sheet dks select djukA CTRL+D Uses the Fill Down command to copy the contents and rock_siraj@ymail.com
  12. 12. format of the topmost cell of a selected range into the cells below. Åij ds cell ds vkadMksa dks uhps dh cell esa dkWih djukA CTRL+F Displays the Find and Replace dialog box, with the Find tab selected. Find & Replace box dks Open djukA CTRL+G Displays the Go To dialog box. F5 also displays this dialog box. Go to Box dks Open djukAF5 ds }kjk Hkh Go to box Open dj ldrs gSA CTRL+H Displays the Replace dialog box. Replace box dks open djukA CTRL+I Applies or removes italic formatting. pqus gq, text ds Åij italic format ,IykbZ djukA CTRL+K rock_siraj@ymail.com Displays the Insert
  13. 13. Hyperlink dialog Hyperlink box dks open djukA CTRL+N Creates a new, blank workbook. ubZ 'khV cukukA CTRL+O Displays the Open dialog box to open or find a file. iqjkuh Qkbyksa dks [kksyus ds fy, open box [kksyukA CTRL+P Displays the Print dialog box. Document dks fizaV djus ds fy, Print box [kksyukA CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. pqus gq, selection cell ds vkadMksa dks nk;ha vksj dkWih djukA CTRL+S Saves the active file. QkbZy dks save djukA CTRL+T rock_siraj@ymail.com Displays the Create
  14. 14. Table dialog box. Create table box dks [kksyukA CTRL+U Applies or removes underlining. Underline dks apply vkSj remove djukA CTRL+V Inserts the contents of the Clipboard at the insertion point Clipboard esa store data dks dlZj okys LFkku ij insert djukA CTRL+W Closes the selected workbook window. Current window dks can djukA ;g dk;Z ge Alt + F4 CTRL+X Cuts the selected cells data and store into cliboard. pqus gq, LFkku ds vkadMks dks gVkdj clipboard esa save djukA CTRL+Y Repeats the last command or action, if possible. vafre ckj fd, x, d`R; dks rock_siraj@ymail.com
  15. 15. nksgjkukA CTRL+Z Uses the Undo command to reverse the last command CTRL+SHIFT+Z uses vafre ckj fd, x, vupkgs d`R; dks feVkukA Function keys KEY F1 DESCRIPTION F1 Displays the Microsoft Office Excel Help task pane./ lgk;rk Qkby [kksyuk CTRL+F1 displays or hides the Ribbon, / Ribbon VSc [kksyuk ;k can djuk ALT+SHIFT+F1 inserts a new worksheet./ ubZ 'khV dks Insert djukA F2 Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 adds or edits a cell comment. CTRL+F2 displays the Print Preview window. F5 Displays the Go To dialog box./ Go rock_siraj@ymail.com
  16. 16. to VSc dks [kksyukA CTRL+F5 restores the window size of the selected workbook window. F6 Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. CTRL+F6 switches to the next workbook window when more than one workbook window is open. F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range. Spelling box dks [kksyukA F11 Creates a chart of the data in the current range. / selected range dk chart cukukA SHIFT+F11 inserts a new worksheet./ ubZ worksheet tksMukA F12 Displays the Save As dialog box./ Save as dialog box dks [kksyukA rock_siraj@ymail.com
  17. 17. Other useful shortcut keys KEY DESCRIPTION ARROW Move one cell up, down, KEYS left, or right in a worksheet. ,d cell ls nwljh cell esa tkus ds fy, mlh fn'kk ds Arrow Key dk mi;ksx dj ldrs gSA Ctrl + Arrow Key nckus ij rst xfr ls ml fn'kk dh rjQ tk,axsA BACKSPACE Deletes one character to the left in the Formula Bar. Formula Bar ;k cell esa cka;h vksj ls ,d dSjsDVj dks feVkukA DELETE Removes the cell contents (data and formulas) from selected cells pqus gq, cell ds lHkh vkadMksa dks feVkukA ENTER Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). ,d cell ls uhps dh vksj vkukA ALT+ENTER starts a new line in the same cell./ cell ds vanj ubZ ykbZu ls VkbZi djukA ESC Cancels an entry in the cell rock_siraj@ymail.com
  18. 18. or Formula Bar. HOME Moves to the beginning of a row in a worksheet. A1 cell ij igqapus ds fy,A PAGE DOWN Moves one screen down in a worksheet. ,d LØhu uhps tkus ds fy,A Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. PAGE UP CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. In a dialog box, performs the action for the selected button, or selects or clears a check box. SPACEBAR CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. rock_siraj@ymail.com
  19. 19. CTRL+SHIFT+SPACEBAR selects the entire worksheet.  If the worksheet contains data, CTRL+SHIFT+SPACEB AR selects the current region. Pressing CTRL+SHIFT+SPACEB AR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEB AR a third time selects the entire worksheet.  When an object is selected, CTRL+SHIFT+SPACEB AR selects all objects on a worksheet. ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window. Moves one cell to the right in a worksheet. TAB SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a rock_siraj@ymail.com
  20. 20. dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box. rock_siraj@ymail.com

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