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How ICT can help


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Using ICT to manage your documents and time …

Using ICT to manage your documents and time

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  • 1. How ICT Can Help
    • Disability Group Learning Support
  • 2. Did you know...?
    • 87% of items that are filed into a filing cabinet are never looked at again. {Stanford University}
  • 3. Did you know...?
    • The world is producing nearly two exabytes of new and unique information every year – an exabyte is a new term that had to be coined for a billion gigabytes. All the words ever spoken by human beings comes to five exabytes. {University of California, Berkeley}
  • 4. Did you know...?
    • More new information has been produced in the last 30 years than in the 5,000 years before that. { Information Skills for an Information Society – Carol Kuhlthau (1987) Eric Clearinghouse for Information, ISBN 0937597147}
  • 5. Did you know...?
    • A new blog is created every second. {Technorati}
  • 6. Did you know...?
    • 10% of salary costs are wasted as employees search for information to complete tasks. {Computerworld}
  • 7. How do you organise yourself?
    • How do you organise your...?
      • email
      • internet bookmarks
      • computer files
      • paperwork (bills, licences, guarantees, receipts)
      • books, CDs, DVDs, games
  • 8. Reduce information overload
    • Having no system leads to information overload. You may
      • waste time
      • lose important information
      • end up with piles of physical and virtual files
  • 9. The 5 Ds
    • Discard
    • Deal with it (make a DIN! Do It Now!)
    • Determine future action
    • Direct/Distribute it
    • Deposit it (file it)
    Adapted from Caunt 1999
  • 10. Desktop Search Engines
    • Much as you use a search engine (e.g. Google) to search the web, you can also search your desktop
    • These use keywords to find your documents
    • More powerful than search command in Windows
  • 11. Using Folders
    • Use a logical system for your files
    • Example: 2008/Courses/Psychology/PS101/Assignment 3/
    • The X Drive (access your files on any computer on campus)
    • Memory sticks (use for transfer, not storage)
  • 12. Using Email
    • Create sub-folders to organise your messages
    • Apply the 5 D’s often
    • Way of transferring/backing up very important files
    • Create contact list
  • 13. So, why bother organising your files?
    • The keyword you use might not be in the document
    • You may not know exactly what you are looking for
    • Searches take time
    • A good filing system complements these search tools.
  • 14. Social Bookmarks
    • Online way to save sites, articles, video etc
    • Can be accessed anytime you are online
    • Can be tagged to help you find items
    • Can search other peoples tags/links
    • Example:
  • 15. Online Calendars
    • Google Calendar
    • SMS notifications of events
  • 16. Electronic Journals
    • Electronic resources (Databases & catalogues e.g. JSTOR)
    • Save as PDF for more control over printing, searching and storing
  • 17. Disability Support Area
    • Tips on managing files
    • Backing up your data
    • Printing
  • 18. PowerPoint
    • Open file in PowerPoint
    • Reduce pages needed
    • 4/6/9 slides to a page
  • 19. Do you need to print?
    • Read cleverly!
    • Preview, scan, reduce
    • Print all vs print some
    • Convert to audio with TextHelp?
  • 20. What we’ve covered
    • Danger of information overload
    • Use ICT to manage our documents and time
    • Desktop search, social bookmarks, electronic journals, online calendars
    • Be a savvy reader & print less