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Quick, helpful tips for site selection best practices
 

Quick, helpful tips for site selection best practices

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When strategically managing your event locations, you need to consider the following tips to ensure you have asked the right questions and found the venue to meet your specific needs.

When strategically managing your event locations, you need to consider the following tips to ensure you have asked the right questions and found the venue to meet your specific needs.

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    Quick, helpful tips for site selection best practices Quick, helpful tips for site selection best practices Presentation Transcript

    • Quick helpful tips forSite Selection best practices Strategic Meetings Management http://www.flickr.com/photos/silvery/ https://www.signup4.com/category/blog/
    • Once meeting goals/objectives have beendecided … Time to line-up the destination! http://www.flickr.com/photos/khianti/
    • Choosing a Destination If you’re using online event registration software, you shouldhave a budget estimator tool to help you. If you’re managing events by hand (may take longer), compare destination expenses.
    • Where are a majority of your attendees coming from? Are you paying for travel? Is this event mandatory?Did you create a pre-event survey? http://www.flickr.com/photos/travelstar/
    • Key StakeholdersPlannerClient (if applicable)Destination/VenueOther meeting/event staff http://www.flickr.com/photos/breadfortheworld/
    • Lengthy List of ConsiderationsAccessibility – What’s around? Can you walk anywhere? Is it safe? http://www.flickr.com/photos/senthilvasan/
    • Accommodation Facilities http://www.flickr.com/photos/28478778@N05/
    • Meeting Facilities
    • Site Environment http://www.flickr.com/photos/rojer/
    • “Servicescape” … Physical features that can enhance or hinder your event http://www.flickr.com/photos/ajy/
    • Number of rooms, meeting spaces & gathering areas Attitude of staff http://www.flickr.com/photos/discoverenniscrone/
    • Location, location, location! http://www.flickr.com/photos/leehaywood/
    • What is within walking distance? Entertainment, Dining, AttractionsWhat is the transportation situation? Taxis, Hotel shuttles, Walking http://www.flickr.com/photos/kittykaht/
    • AdditionalConsiderations http://www.flickr.com/photos/dellphotos/
    • Does your organizationhave a preferred vendorslist? If so, always checkthere first for pre-existingnegotiated rates. http://www.flickr.com/photos/73577218@N00/
    • Does your team have ameetings calendar?Great opportunity to check forother company events takingplace the same time as yourevent.Piggyback. Host your event atthe same location andnegotiate a discount.If you don’t have a calendar,make one! Huge opportunityfor savings.
    • Time Of YearWeather conditionsConvenienceBenchmark Ask other departments& industry experts abouttheir experiences.Example: May make sense tohave an event in Arizona in the http://www.flickr.com/photos/pixietart/summer because you’ll savedramatically.
    • Want to learn more?Visit our Bloghttps://www.signup4.com/category/blog/Visit our Knowledge Centerhttp://bit.ly/SAHgENCall or Email Us877.745.8526 or communications@signup4.com