20 Tips for creating sustainable events


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Going green with meetings is no longer trendy, it's standard practice. Learn 20 ways to incorporate green practices in to your meetings and events.

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20 Tips for creating sustainable events

  1. 1. 20 Ways to Sustainable Meetings
  2. 2. 1. Choose a LEED certified hotel/venue LEED stands for Leadership in Energy and Environmental Design and is an independent, non-profit, third-party rating system established by the U.S. Green Building Council (USGBC). http://www.flickr.com/photos/tomsaint/
  3. 3. 2. Work reminder linen cards into your eco-friendly contractNot everyone needs towels washed daily. Reduce water & energy usage with linen cards. http://www.flickr.com/photos/mukluk/
  4. 4. 3. Create green menu – use local & seasonal itemsLocal CSAs, farmers, vineyards, and breweries will appreciate the business and by using localitems, you reduce the travel distance for delivery. http://www.flickr.com/photos/allio/
  5. 5. 4. Use a mobile appDramatically reduce your printing fees and make your attendee’s lives easier with a mobile appl.Virtual content is the way to go! http://www.flickr.com/photos/septillion/
  6. 6. 5. Develop a recycling plan to include in your contractMake sure the hotel team is aware of your plan. Offer recycling points, signage and volunteersto help promote your initiative. Include bins in hotel rooms and throughout exhibit area. http://www.flickr.com/photos/charles_hudson/5203227282/
  7. 7. 6. Recycle badges and giveawaysPlan to donate to local charities, schools & non-profits. Set-up bins throughout exhibit area.Offer incentives for attendees to participate. http://www.flickr.com/photos/collylogic/
  8. 8. 7. Donate left-over food to local soup kitchensThe food that would otherwise be thrown out can be given to staff or attendees to take home ordonated to local charities and soup kitchens. Check first, as some do not accept prepared food. http://www.flickr.com/photos/africa-renewal/
  9. 9. 8. Promote your green initiativeWrite a press release (or 2), contact local papers and news stations. Spread the word and bringmore attention to your event for a low cost. http://www.flickr.com/photos/africa-renewal/
  10. 10. 9. Use linens as opposed to paper productsConsider using cloth napkins, glasses instead of disposable cups, as well as flatware andsilverware. If you’re at an eco-friendly location the laundering will also be dramatically reducedwith low energy and water plans already in place. http://www.flickr.com/photos/tracyhunter/
  11. 11. 10. Create a beverage stationMove away from wasteful water bottles and work with F&B to have strategically placedbeverage stations throughout the exhibit location.
  12. 12. 11. Implement green transportationReview attendees’ travel plans and try to make as few trips as possible to reduce your carbonfootprint. Find hybrid shuttles or create maps (within your mobile app) helping attendeesnavigate through public transportation options.
  13. 13. 12. Chose a location compatible with your demographicIf you have an invitation list, consider the time of year as well as a centralized location for yourattendees. Reduce travel and pollution while making the trip more convenient for your guests.
  14. 14. 13. Ask local CVBs & DMCs for environmentally friendly venuesIf you’re unfamiliar with the territory, ask for help. Call local Convention & Visitor Bureaus orDestination Management Companies for referrals of green properties.
  15. 15. 14. Use compostable products when availableSome hotels are composting. When building out your contract be sure to add this requirement.
  16. 16. 15. Ask exhibitors to participateYou’ve worked up this fantastic sustainable meeting but don’t forget one of the most importantparts … get your exhibitors to join you. With every email communication provide tips & bestpractices.
  17. 17. 16. Use recyclable signage and displaysThere are plenty of reusable sign vendors so shop around. Think reusable banners, pull-upscreens, standard company logos and signage and for those custom pieces, create a brandedsign with a re-usable content area.
  18. 18. 17. Create green tip of the day emails for attendeesWith the hustle & bustle of your event, breakout sessions and networking attendees (andexhibitors) can easily forget about your green strategy. Use email, as a means ofcommunication and move away from print (which defeats the purpose), to keep everyoneinvolved.
  19. 19. 18. Avoid individually wrapped productsWork with catering or F&B manager to order items in bulk and eliminate all of thosetiny wrappers. For example, mints, candy, jelly, butter, water, etc.
  20. 20. 19. Create in-room remindersMake it easy for them! Offer reminders and any supplies or containers within the attendees’rooms. Don’t forget, you also want to advertise throughout the exhibit hall and venue. Work thisagreement into your contract.
  21. 21. 20. Incorporate ice sculptures or edible arrangementsDon’t waste a large portion of your budget on beautiful floral arrangements that cannot berecycled. Think of more creative ideas like ice sculptures and edible arrangements – work withyour F&B manager for creative solutions.
  22. 22. Want to learn more? Email us at communications@signup4.com Call us at 404.237.8945 Visit us at www.signup4.com20. Incorporate ice sculptures or edible arrangementsDon’t waste a large portion of your budget on beautiful floral arrangements that cannot berecycled. Think of more creative ideas like ice sculptures and edible arrangements – work withyour F&B manager for creative solutions.