General Project Management 2003

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A talk to Hermes Epitek in 2003 before a 65nm capital tool NPI project to start.

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General Project Management 2003

  1. 1. Project Management - General 朱明茂 (James Chu) Oct. 2003
  2. 2. ? Project <ul><li>I have a goal, </li></ul><ul><li>I want to achieve the target by </li></ul><ul><ul><li>Limited T ime & B udget by available M eans through good P ath </li></ul></ul>T: limited time (begin to end) B : limited budget (money) M: available means (method) P: clear path & milestone (Roadmap and objectives)
  3. 3. What it takes for success ? <ul><li>Good plan (make sure everything plan ahead) </li></ul><ul><li>Good action control < project handling > </li></ul><ul><ul><li>stick to the plan </li></ul></ul><ul><ul><li>act on the exception </li></ul></ul><ul><li>Good wrap up and hand over </li></ul><ul><ul><li>Learn the lesson </li></ul></ul><ul><ul><li>deliver the success </li></ul></ul><ul><ul><li>honor the team member </li></ul></ul>
  4. 4. Brief of Project Management <ul><li>What a Project Manager have to do </li></ul><ul><li>6 Tasks for a project management </li></ul><ul><li>6 Steps for a project layout </li></ul>
  5. 5. Project Manager’s Job Raise the target & objectives - Scope - comply to organization goal and constrain
  6. 6. Project Manager’s Job Prepare Project Plan
  7. 7. Project Manager’s Job Get the resource from stake holder
  8. 8. Project Manager’s Job Form a strong project team, define role, target for team member and motivate them
  9. 9. Project Manager’s Job Follow the and control the progress, set control point and benchmark
  10. 10. Project Manager’s Job Progress report to the project sponsor, ensure the information flow through all project level
  11. 11. Project Manager’s Job Periodical Review and learning
  12. 12. Project Manager’s Job <ul><li>Deliver the success to Organization </li></ul><ul><li>Honor the team members for achievement </li></ul>
  13. 13. 6 Tasks for project management <ul><li>Task No.1 </li></ul><ul><li>Identify Projects </li></ul><ul><li>Setting Priorities </li></ul><ul><li>Understanding roles </li></ul><ul><li>Self Assessment </li></ul>
  14. 14. 6 Tasks for project management <ul><li>Task No.1 </li></ul><ul><li>Identify Projects </li></ul><ul><li>Setting Priorities </li></ul><ul><li>Understanding roles </li></ul><ul><li>Self Assessment </li></ul><ul><li>Task No.2 </li></ul><ul><li>Analyze cost and benefit </li></ul><ul><li>Define Objectives </li></ul><ul><li>Initiate Action </li></ul><ul><li>Identify Stake holder’s view </li></ul>
  15. 15. 6 Tasks for project management <ul><li>Task No.1 </li></ul><ul><li>Identify Projects </li></ul><ul><li>Setting Priorities </li></ul><ul><li>Understanding roles </li></ul><ul><li>Self Assessment </li></ul><ul><li>Task No.2 </li></ul><ul><li>Analyze cost and benefit </li></ul><ul><li>Define Objectives </li></ul><ul><li>Initiate Action </li></ul><ul><li>Identify Stake holder’s view </li></ul><ul><li>Task No.3 </li></ul><ul><li>Identify Tasks </li></ul><ul><li>Estimate Timescales </li></ul><ul><li>Allocate Responsibility </li></ul><ul><li>Assess Risks </li></ul>
  16. 16. 6 Tasks for project management <ul><li>Task No.1 </li></ul><ul><li>Identify Projects </li></ul><ul><li>Setting Priorities </li></ul><ul><li>Understanding roles </li></ul><ul><li>Self Assessment </li></ul><ul><li>Task No.2 </li></ul><ul><li>Analyze cost and benefit </li></ul><ul><li>Define Objectives </li></ul><ul><li>Initiate Action </li></ul><ul><li>Identify Stake holder’s view </li></ul><ul><li>Task No.3 </li></ul><ul><li>Identify Tasks </li></ul><ul><li>Estimate Timescales </li></ul><ul><li>Allocate Responsibility </li></ul><ul><li>Assess Risks </li></ul><ul><li>Task No.4 </li></ul><ul><li>Manage your team </li></ul><ul><li>Delegate wherever possible </li></ul><ul><li>Review progress frequently </li></ul><ul><li>Make it happen </li></ul>
  17. 17. 6 Tasks for project management <ul><li>Task No.1 </li></ul><ul><li>Identify Projects </li></ul><ul><li>Setting Priorities </li></ul><ul><li>Understanding roles </li></ul><ul><li>Self Assessment </li></ul><ul><li>Task No.2 </li></ul><ul><li>Analyze cost and benefit </li></ul><ul><li>Define Objectives </li></ul><ul><li>Initiate Action </li></ul><ul><li>Identify Stake holder’s view </li></ul><ul><li>Task No.3 </li></ul><ul><li>Identify Tasks </li></ul><ul><li>Estimate Timescales </li></ul><ul><li>Allocate Responsibility </li></ul><ul><li>Assess Risks </li></ul><ul><li>Task No.4 </li></ul><ul><li>Manage your team </li></ul><ul><li>Delegate wherever possible </li></ul><ul><li>Review progress frequently </li></ul><ul><li>Make it happen </li></ul><ul><li>Task No.5 </li></ul><ul><li>Engage Stakeholder early </li></ul><ul><li>Clarify expectation </li></ul><ul><li>Brief end users </li></ul><ul><li>Celebrate success </li></ul>
  18. 18. 6 Tasks for project management <ul><li>Task No.1 </li></ul><ul><li>Identify Projects </li></ul><ul><li>Setting Priorities </li></ul><ul><li>Understanding roles </li></ul><ul><li>Self Assessment </li></ul><ul><li>Task No.2 </li></ul><ul><li>Analyze cost and benefit </li></ul><ul><li>Define Objectives </li></ul><ul><li>Initiate Action </li></ul><ul><li>Identify Stake holder’s view </li></ul><ul><li>Task No.3 </li></ul><ul><li>Identify Tasks </li></ul><ul><li>Estimate Timescales </li></ul><ul><li>Allocate Responsibility </li></ul><ul><li>Assess Risks </li></ul><ul><li>Task No.4 </li></ul><ul><li>Manage your team </li></ul><ul><li>Delegate wherever possible </li></ul><ul><li>Review progress frequently </li></ul><ul><li>Make it happen </li></ul><ul><li>Task No.5 </li></ul><ul><li>Engage Stakeholder early </li></ul><ul><li>Clarify expectation </li></ul><ul><li>Brief end users </li></ul><ul><li>Celebrate success </li></ul><ul><li>Task No.6 </li></ul><ul><li>Set up Learning System </li></ul><ul><li>Praise Good Work </li></ul><ul><li>Learn from Mistake </li></ul><ul><li>Publicize findings </li></ul>
  19. 19. <ul><li>, </li></ul>Sounds logical, but……. I have different opinion on the items
  20. 20. Or, try to answer these …….. Planning Phase Execution Phase Handover Review Phase <ul><li>How can I make things go according to plan? </li></ul><ul><li>How much time can I spend on this? </li></ul><ul><li>Who has a stake in my project? </li></ul><ul><li>How can I make this idea happen? </li></ul><ul><li>Who needs to be involved </li></ul><ul><li>What will the benefit be? </li></ul><ul><li>What is the project suppose to deliver? </li></ul><ul><li>What is the logical sequence of tasks? </li></ul><ul><li>Who will do what and when? </li></ul>
  21. 21. Or, try to answer these …….. Execution Phase Hand over / Review Phase Planning Phase <ul><li>How can I keep everybody happy? </li></ul><ul><li>Can somebody else do this? </li></ul><ul><li>Who needs to know about changes? </li></ul>
  22. 22. Or, try to answer these …….. Execution Phase Hand over / Review Phase Planning Phase <ul><li>Who is the hand over for? </li></ul><ul><li>When does hand over take place? </li></ul><ul><li>How do I plan for it? </li></ul><ul><li>What happen and why? </li></ul><ul><li>How can I learn from this? </li></ul><ul><li>What recommendation can I make ? </li></ul>
  23. 23. Balancing the control factors Quality Cost Time <ul><li>Time to market </li></ul><ul><li>Performance Spec. </li></ul><ul><li>Resources </li></ul>Product Generating Phases Activities
  24. 24. Creating a planning in 6 steps <ul><li>2. Define Milestones in time </li></ul><ul><li>3. List activities and relations </li></ul><ul><li>4. Determine Critical Path </li></ul><ul><li>5. Define buffers </li></ul><ul><li>6. Allocate resources </li></ul>interaction After the project goal / objectives / scope defined 1. Work Break Down Structure leads planning
  25. 25. Project Plan Layout – 6 steps
  26. 26. Step 1. WBS leads planning SPS /65 SDS /65 Resolution SDS /65 Throughput SDS /65 Reliability EDS e-beam source EDS Leveling EDS Optics EDS Alignment Scan Control EDS Elec. Layout EDS Mech. Layout Platform EDS C&T Control Material Handling EDS Wafer Handler EDS Wafer Stage EDS HW Drivers Software Control EDS Pattern Library EDS Algorithm EDS User Interface
  27. 27. Step 2. Define Milestones in time <ul><li>Define critical milestones </li></ul><ul><ul><li>where several activities come together </li></ul></ul><ul><ul><li>are important for client delivery I.e. start integration, shipping, first run </li></ul></ul><ul><li>Perform backward planning of activities from milestones </li></ul>
  28. 28. Step 3. List activities and relations <ul><li>List activities (including the required documents) </li></ul><ul><li>Determine time required to finish activities (hours or days of work) </li></ul><ul><li>Sequential relationships between activities/ other projects </li></ul><ul><li>Claim resources </li></ul>ID Task Name Exp Dur 1 Write functional spec 4 2 Prepare Projectplan 4 3 Plan 2 4 Get Resources 2 5 Hold Kick-off 1 6 Design Hardware 10 7 Design Software 7 8 Integrate 5 9 Produce 10 10 Purchase 5 11 Assemble 2 12 Install 2 13 Service 1 day Gantt Chart
  29. 29. Step 4. Determine Critical Path <ul><li>The critical path is the longest chain or path of activities from start up to finish </li></ul><ul><li>It is critical because the completion of activities on this path determine whether or not due dates are met </li></ul>ID Task Name Exp Dur 1 Write functional spec 4 2 Prepare Projectplan 4 3 Plan 2 4 Get Resources 2 5 Hold Kick-off 1 6 Design Hardware 10 7 Design Software 7 8 Integrate 5 9 Produce 10 10 Purchase 5 11 Assemble 2 12 Install 2 13 Service 1 Red path is critical
  30. 30. Step 5. Determine buffers <ul><li>Determine of all activities an optimistic, pessimistic and expected time to finish that specific activity </li></ul><ul><li>Calculate the variance of: </li></ul><ul><ul><li>The critical path between starts and finishes </li></ul></ul><ul><ul><li>The string of activities feeding the critical path </li></ul></ul><ul><li>Calculate the buffers </li></ul><ul><ul><li>Feeding buffer just before feeding line enters critical path (Feeding Buffer is in time) </li></ul></ul><ul><li>Fine-tuning of the critical path with resources from non-critical activities or from outside the project (Capacity Buffer) </li></ul>FB Time Finish Red = critical path Mean time Earliest start next critical path activity CB
  31. 31. Step 6. Allocate Resources <ul><li>The most controversial part ………. </li></ul><ul><ul><li>I have 6 tips …. </li></ul></ul>
  32. 32. Step 6. Allocate Resources -1 Here is where we are going ….. Vision
  33. 33. Step 6. Allocate Resources -2 You will be benefited too ! Value
  34. 34. Step 6. Allocate Resources -3 Support I consider this is a good plan, Ha.Ha... Boss
  35. 35. Step 6. Allocate Resources -4 You are one of the link for Success .. Team Spirit
  36. 36. Step 6. Allocate Resources -5 Cooperation
  37. 37. Step 6. Allocate Resources -6 Consensus
  38. 38. Step 6. Allocate Resources Required Tasks Resources Owner Responsibility
  39. 39. Project Action Control Deming Cycle P lan Objectives Method D o Train Execute A ct Remedies Future action C heck Against Objectives/method

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