Agile in short projects

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Agile in short projects

  1. 1. Agile in Short Projects:A One Team Experience 0
  2. 2. How do we define short projects? 1 week to 2 months 1 or 2 person teams 1
  3. 3. What’s it like in the short duration, smallprojects world today? 2
  4. 4. Agenda Background 2010 “A Pivotal Year” Our macro group backlog Inspecting and Adapting Key takeaways 3
  5. 5. When webegan… 4
  6. 6. What the team looked like before… RAD Global Coordinators US Coordinators Europe Coordinators Onsite Technical Onsite Technical PM (Europe) PM (India) Developer Developer Developer Developer Developer Developer Developer Developer Developer Developer Developer Developer Developer Developer Developer Developer 5
  7. 7. Challenges Developers lacked understanding of big picture Requirements would be lost by the time they reached developers Quality issues Support done by developers Changes in requirements, priorities & timelines Lack of a uniform way to communicate with stakeholders No cross sharing of knowledge within teams in different locations 6
  8. 8. Agenda Background 2010 “A Pivotal Year” Our macro group backlog Inspecting and Adapting Key takeaways 7
  9. 9. Reorganizing the team 8
  10. 10. Brain-storming a vision 9
  11. 11. Our longer term vision We deliver best in class service and high quality solutions to our end users The project experience will feel as ‘one team’ We provide a Our quality consistent experience improves and when delivering sponsors our projects are delighted! Adapt relevant We build an agile practices that exceptional pool of improve upon service talent to draw upon delivery model 10
  12. 12. Let’s use agroup backlog! 11
  13. 13. Agenda Background 2010 “A Pivotal Year” Our macro group backlog Inspecting and Adapting Key takeaways 12
  14. 14. A “macro” group backlog As a user, I want to adopt relevant agile As a user, practices that make As a user, I As a user, I want to communicated with I want to define sense to improve upon want to how projects are define team our end users our service delivery prioritized model roles consistently As a user, I want to define criteria for SIA development As a user, I want to define a support process As a user, I want to setup a process to gather stakeholders feedback on projects 13
  15. 15. The fruits of ourbacklog approach 14
  16. 16. What do team roles look like today? SM/portfolio PO Architect Dev PO Architect Dev Extended pool 15
  17. 17. PO – Developer pairing: requirements 16
  18. 18. Our projects are morefocused… what do we take on? 17
  19. 19. Support is a separate entity The development teams are now dedicated and can finish their commitments on time!!! 18
  20. 20. hen … w ag e cy ss en me st r si u on g o c n re eri o vM li de 19
  21. 21. Mini release plan Story Headline Sprint 1 GUI for filtering the reports Tables with the same structures as current Access prototype (Nov 1) Data loads from existing Access db to local MS SQL tables SQL server environment setup Sprint 2 SQL stored procedures to return data for 6 reports Logic for query to retrieve the data for 6 reports (Nov 8) UI ready for multiple reports in Excel (6 reports) Aggregation level logic for reports (6 reports) Script with all table structures (initial data load) Performance testing of complex queries Sprint 3 SQL stored procedures to return data for 5 reports Logic for query to retrieve the data for 5 reports (Nov 15) UI ready for multiple reports in Excel (5 reports) Aggregation level logic for reports (5 reports) Scripts to load the Gross members data Data load from Access to the Medical and Demographic Lookup tables Performance testing of complex queries Sprint 4 End to end integration testing Mechanism for client to update state scenarios post initial load (Nov 21) Documentation for front end Documentation for data model and data load scripts 20
  22. 22. Mini product backlog 21
  23. 23. Retro output 22
  24. 24. Agenda Background 2010 “A Pivotal Year” Our macro group backlog Inspecting and Adapting Key takeaways 23
  25. 25. What is working? More transparency, cross sharing and Clear roles empowered Direct contact with teams… stakeholders More consistency working with end users Group & project sprint reviews PO “Scrum of scrums” Regular pipeline discussions Group & project retrospectives 24
  26. 26. What can we improve? Bring more consistency across all projects Continue to focus on quality Continue to bring transparency Bring innovation to the way we work 25
  27. 27. Agenda Background 2010 “A Pivotal Year” Our macro group backlog Inspecting and Adapting Key takeaways 26
  28. 28. In summary Today… Before… Flat structure Hierarchical structure Entire team is empowered PMs empowered Developers understand & Developers lacked contribute to vision understanding of BIG picture Higher quality apps Many quality issues Support separate entity Dev teams not dedicated to ‘just’ development Projects are time-boxed Changes in priorities, timelines More uniform experience with & requirements clients The experience from the client More cross sharing of changed depending who they knowledge work with Lack of a uniform way to communicate with stakeholders No cross sharing of knowledge within teams 27
  29. 29. Key takeaways… Our macro backlog is a way to ensure we make baby steps towards our grand vision Focus on starting small and try ideas out with a few projects (hence why the stories in our macro backlog are helpful) Experiment, be patient, be open to change and expect things won’t work and you have to move on to the next thing Ensure the team believes! 28
  30. 30. Q&A Yvannova_Montalvo@mckinsey.com Jyoti_Prakash_Datta@mckinsey.com 29
  31. 31. References prince2-small-projects.jpg. Sep 23, 2007. Prince 2 Training Website. Web. 16 Jan 2012. Retrieved from http://www.prince2training-uk.org/using-prince2-in-small-projects istock_puzzle-businessman.jpg. Apr 1, 2008. Sherman Capital Advisors. Web. 16 Jan 2012. Retrieved from url http://shermancapitaladvisors.com Vision.jpg. The Attraction Institute. Web. 16 Jan 2012. Retrieved from url http://attractioninstitute.org lightbulb-idea-124411-05112010-124411-05112010.jpg. Business Opportunities Weblog Network. Web. 16 Jan 2012. Retrieved from url http://www.business- opportunities.biz/2010/05/11/is-my-business-idea-a-good-one/ Focus_Group.jpg. Web. 16 Jan 2012. Retrieved from url http://getpaidcentral.com CLIPART_OF_15195_SM_2.jpg. Adoptive Families Associations of BC. Web. 16 Jan 2012. Retrieved from url http:// adoptionsupportinterior.blogspot.com 30

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