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By Paul Robichaux ...
By Paul Robichaux
Outlook personal folder files, better known simply as PST files, have been around for a very long time: they
were first introduced with the Exchange client that shipped with Exchange 4.0. PST files allow users to
manage their own mail storage and archiving, and for that reason they are widely used within organizations
of all sizes. Users love having a convenient, portable, personal message store. On the other hand, companies
want to be able to manage, monitor, and control information on their networks, especially as compliance and
electronic discovery have grown in importance since the time when Exchange 4.0 shipped. Striking the right
balance between these two opposing sets of demands is tricky, although Microsoft has tried. This paper will
discuss the broad history and functionality of PST files, point out some specific dangers and benefits of their
use, and describe methods you can use to control (or prevent) the use of PST files in your organization.
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