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SPSRI - Who Moved My SharePoint (to 2013)

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What's new for business users in SharePoint 2013

What's new for business users in SharePoint 2013

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  • 1. http://www.flickr.com/photos/boliyou/2884130773/
  • 2. About Entrance Who is Entrance? Who is Theresa Eller? engineering intelligence
  • 3. We’re “IT guys” that get our hands dirty. engineering intelligence
  • 4. Who is Theresa Eller? Experience & Education • Entrance Software SharePoint Career Path • (Houston, TX) • • BA in Public Relations • • MA in Teaching & Learning • with Technology • Toastmasters International Member (since 2001) @SharePointMadam theresaeller@gmail.com First SharePoint Site was WSS Site Owner for Training site Finance Site Collection Owner Corporate Trainer for SharePoint 2010 • InfoPath/Electronic Forms Advocate • Farm Administrator/ Production Support • SharePoint Consultant engineering intelligence
  • 5. Our Agenda Today Improved Efficiencies Enhanced Search Functionality Social Features Electronic Forms World of Workflows Site Administration engineering intelligence
  • 6. Laissez les bon temps rouler!
  • 7. Improved Efficiencies Why SharePoint 2013 is better for Business Users engineering intelligence
  • 8. Efficiencies for Business Users (1 of 2) • Drag & Drop files into document libraries • Up to 100 files • Add new item now at top of list engineering intelligence
  • 9. Efficiencies for Business Users (2 of 2) • Sharing (permissions) • Users can request that a site, library, or list be shared with others • Request must be approved by owner • Copy/paste from Word into Content Editor Web Part • No extra code to alter formatting engineering intelligence
  • 10. Office Web Apps 2013 • New set of features • Change tracking • Comments • Co-authoring • Embedding • Quick (visual) preview • Share by link • Can be used outside of SharePoint • Source: Professional SharePoint 2013 Administration by Shane Young, Steve Caravajal, and Todd Klindt engineering intelligence
  • 11. Site Mailbox (1 of 2) • In Outlook, drag emails, documents, or attachments into the site mailbox • Image Source: Site Mailboxes in the new Office engineering intelligence
  • 12. Site Mailbox (2 of 2) • Central filing cabinet • Place to file project emails and documents that can only be accessed and edited by site members • Emails stored in Exchange • Documents/attachments stored in SharePoint • Co-authoring and versioning available • Requires Exchange/Outlook 2013 • Not available in Outlook Web App engineering intelligence
  • 13. Task Aggregation • Tasks aggregated from multiple programs to one place • One comprehensive view of user tasks • Central point for managing tasks • Slide Credit: Understanding Task Aggregation in SharePoint 2013 by Paul Wood engineering intelligence
  • 14. SkyDrive Pro • Not the same as your personal SkyDrive • Replaces SharePoint 2010 Workspace • Allows users to make SharePoint content available offline • 100MB storage quota by default • SkyDrive vs. SkyDrive Pro Blog Post by Ben Niaulin engineering intelligence
  • 15. Enhanced Search Features engineering intelligence
  • 16. What’s New in Search (1 of 2) • FAST now integrated • Type-ahead (or keyahead) • Remembers previously clicked links • Search filter options engineering intelligence
  • 17. What’s New in Search (2 of 2) • Proximity Operators • NEAR • Searches for two terms close to each other, with up to 8 words in between • Searches for second term before or after first term • ONEAR • Searches in order (second term after first term) • Shorten distance between words by using (#) • e.g., NEAR(4) searches for the terms within four words of each other • Continuous Crawling engineering intelligence
  • 18. Quick (Visual) Preview • View documents without opening them • See how many times a document has been viewed • Jump to specific sections with Take a look inside • PDF preview available with March 2013 Public Update for Office Web Apps 2013 engineering intelligence
  • 19. Refiners • Set limits before or after entering your search term • Available with or without item counts (where applicable) engineering intelligence
  • 20. Social Features Making social features useful for business purposes engineering intelligence
  • 21. 70% Proportion of companies using social technologies 90% Proportion of companies that report some business benefit from them 20-25% Potential improvement possible in knowledge worker productivity 28 hours Time each week spent by knowledge workers writing emails, searching for information and collaborating internally Statistical Source: McKinsey • Source: Naomi Moneypenney • Yammer Presentation at SPTechCon Boston 2013 engineering intelligence
  • 22. Microblogging • Mentions • @[username] • Hashtags • #yourchoice engineering intelligence
  • 23. Newsfeed •Microblog format •Follow sites, people, documents • Automatically displayed in newsfeed engineering intelligence
  • 24. Yammer Integration Group Feed Home Feed Required Settings • IE > Tools > Internet Options > Security tab > Trusted Sites > Sites • Add the following URLs • https://*.assets.-yammer.com https://*.sharepoint.com https://*.yammer.com https://login.microsoftonline.com engineering intelligence
  • 25. SPYAM • Yammer group dedicated to SharePoint professionals • Ask questions • Post polls • Participate in discussions • Receive advice Email me for an invitation to SPYAM! engineering intelligence
  • 26. Community Sites and Portal • Enhanced version of discussion boards • Focus on conversations • Encourage shared interests • Promote gamification • Badges • Reputations • Portal lists all available community sites engineering intelligence
  • 27. Electronic Forms Is InfoPath dead? What can I do with Access Services 2013? engineering intelligence
  • 28. InfoPath is NOT Dead • InfoPath 2013 is not deprecated • 2013 is possibly last version • Very similar to InfoPath 2010 • InfoPath Services is not new or enhanced engineering intelligence
  • 29. InfoPath Form: Username Field “Breaks” What We Get What We Want • To fix, follow the steps in Lori Gowin’s blog post: Upgrading InfoPath and the User Profile Service Data Connection engineering intelligence
  • 30. What About Access Services 2013? • Develop Access forms in client, then publish to SharePoint • Build a custom web app • Use a web app template • Download a web app from Office store • Requires SQL Server 2012 • Separate database instance • No integration with workflows in SP2013 • Future integration is rumored engineering intelligence
  • 31. World of Workflows 2010 vs. 2013 Workflows? InfoPath 2013? Access Services 2013? engineering intelligence
  • 32. What Happens to 2010 Workflows? • SharePoint 2010 Workflow platform has been carried forward to SharePoint 2013 • Workflows built for SharePoint 2010 will continue to work in SharePoint 2013 Image Source: MSDN engineering intelligence
  • 33. SharePoint 2013 Workflows • To use SharePoint Server 2013 workflows: • Download, install, and configure Workflow Manager to work with SharePoint Server • Workflow Manager provides an externalized host to run workflows • In SharePoint Designer 2013, choose your workflow version engineering intelligence
  • 34. Site Administration New, Different & Improved engineering intelligence
  • 35. New for Site Administrators • Site collection owners can compare 2010 to 2013 and determine when to upgrade • Image renditions • Offer differently sized versions of images uploaded into SharePoint • Available only on Publishing sites • Minimal Download Strategy • Reload only the elements on a page that differ from the previously loaded page • Site feature enabled automatically for Team sites engineering intelligence
  • 36. Different for Site Administrators (1 of 2) • Create new subsite hidden at bottom of Site Contents page • Email a Link to a file is gone • Instead, right-click file and copy hyperlink • Delete unique permissions • “Inherit Permissions” in SP2010 engineering intelligence
  • 37. Different for Site Administrators (2 of 2) • Site Actions replaced with Settings icon • Settings icon returns to right side • Handy if upgrading from 2007 • Two types of Apps • Lists and Libraries • Custom apps from SharePoint store engineering intelligence
  • 38. Improved for Site Administrators • Out of the box branding • Composed Looks • 18 choices with preview capability • Color palettes instead of individual color selections • Design Manager • Create custom Master page in HTML or web development tool • Edit Quick Launch directly engineering intelligence
  • 39. Questions? engineering intelligence