1. Recruitment Process for
Bedazzled enterprise Limited
December 2010
Group Presentation
Human Resource
Management (HRM)
Lecturer: Mr. Tom Downey
Group Members: Stream – 2 Syndicate 13
o Muzni Miftha - 2010005729
o Kawaljit Kaur - 2010005104
o Aditi Shreshtha - 2010004267
o Sweta James - 2010005112
o Jasprit Kaur - 2010005796
2. What is Recruitment?
“Recruitment is the war of talents says McKinsey & Company” finding the right talent will be very challenging for
enterprises.
Recruitment is all about attracting more applicants in to the gene pool performing some kind of a filtration process and
selecting the right person(s) with right qualifications and aspirations in to the organisation.
Globalization of knowledge has increased the strength of recruitment and internet has transformed the traditional human
resource practices in to a new era.
There are 3 things prepared by our HR department for a job role and the applicants generally should match the following
main 3 categories before he/she apply for the Job.
Job Analysis (JA)
Job Description (JD)
Person Specification (PS)
Every organisation small or big will carry out this process and every organisation will have a recruitment policy which is to
make sure the recruitment process will be performed systematically and the recruited employees all of these should be
matched and linked with the overall organisation goal/strategy.
Purpose of recruitment
The general purpose of recruitment to
provide the organisation with a pool of aspirants from which to select people to fill specific position
and not only that but also
To attract ad engage people it needs to achieve its overall organisational objectives
Build positive impression of the recruitment process
Recruit right people who will fit in to organisations culture and contribute to the organisations
goals
3. Job Analysis
Production Assistant
Job specification of Production Assistant include job requirements:
1. Professional certificate or a Diploma in production is an advantage.
2. Good knowledge of regulatory requirements, housekeeping, health and
safety.
3. 3 to 5 years plus experience in a similar capacity is an advantage.
4. Excellent interpersonal and communication skills and ability to liaise with
various support groups.
5. Able to perform stamping die adjustment and troubleshooting.
6. Willing to take up challenge, mature and independent character.
7. Able to work overtime and under pressure, good written and
communication skills.
8. Previous experience of people-management and demonstrated ability in
people motivation, organizing and team building is required.
9. Solid record of attention to detail and strict adherence to procedures.
10. Suitable candidates must be open to working shifts
source: http://www.humanresources.hrvinet.com/production-supervisor-job-specification/
Example:
Job Analysis (JA)
Job analysis is the foundation for almost all HRM
activities and it is linked to all the activities.
“Is a process of gathering, assessing and recording
information”
Things to remember when carrying out JA
That the job description and person specification
is matching and accurate
Remember focus of the job analysis is the job
itself not the person doing the job.
Job analysis provides a foundation for many HR
activities, including
Writing job descriptions and person profiles for
recruitment and selection;
Defining job responsibilities and performance
criteria for performance planning
Designing training and development programmes
T. Downey, (HRM: Nov. 2010)
Different ways of conducting a Job Analysis
Interviews
Questionnaires
checklists
observation
technical conferences
Rudman, JA checklist (p.254)
4. JOB DESCRIPTION
Bedazzeled Production Worker
DIVISION: Manufacturing JOB TITLE: Production Worker
JOB NUMBER:INNNB6700
REPORTS TO: Supervisor/ Manager
JOB PURPOSE: To perform a variety of operational functions that constitutes the production,
inspection and distribution of products or services for commercial customers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Performs assignments in accordance with established safety policies and procedures.
• Adheres to the Quality Policy, including all items assigned to this position in accordance with ISO
policies.
• Complies with the work rules and standards set forth in the Production Worker Handbook.
• Refers to work order or procedural instructions appropriate for each job, function or assignment
before commencing work.
• Maintains good housekeeping and clean work areas in assigned work sites.
• Assures that all work assigned to position is performed in accordance with specifications, instructions
and requirements.
•Demonstrates ability to meet production standards on specific assignments within a reasonable time,
depending on the degree of difficulty of their job functions.
QUALIFICATIONS
Experience, Competencies and Education
Must possess an education or experience level that permits the employee to effectively communicate
and perform duties, assignments and responsibilities of the job.
Language Skills
Ability to read, analyze and interpret the most documents relating to the job, function or assignment.
Reasoning Ability
Ability to make decisions when identifying in-process problems. Ability to deal with a variety of job
assignments and meet targets.
Salary: $15.00 - $20.00 Hourly Depend On Experience (Mon - Fri)
Example:
Job Description (JD)
As the heading says the brief detail
about the job itself what need to be
performed not the job holder.
It specifies
The general descriptive of around
the job
The responsibilities
whom to report
where to perform
what to perform
Remuneration
work hours, etc.
Job description should be simple
Job description should not
overstate or exaggerate
Job description should be
produced jointly and agreed
5. Example:
Production Manager
Source: http://www.alt.ac.uk/docs/projects_manager_web_info_may2006.pdf
Person Specification (PS)
PS is a statement of skills, knowledge
and attitudes needed to effectively
perform a job and together with any
specific qualifications, experience or
other job related attributes which a
person might reasonably expected
before appointed for a position.
Example:
Typing skill – 60 words per minute
Computer literacy – good in Microsoft
Office Application (Word, Excel, Power
Point, Access)
Having Clean heavy truck and forklift
Driving licence will be an advantage
Rudman, Person Profile, (p.252)
6. Recruitment policy for Bedazzled Enterprise Limited
Introduction
In order to avoid child labour it is compulsory that applicant should have reached 16 year s old at the time of
application
It is a compulsory requirement that employees follow & obey these recruitment guidelines and follow the steps
in recruiting new employees or in processing the internal applicants.
Every application processed by the HR department should match the Job Description, Job Specification and
Person Specification created for each vacancies.
Every recruitment process should be carried out following these policies.
Every applicant should be local resident of the job vacant country or should hold a legal work permit.
Ensure Equal opportunity
According to the Human Rights Act 1993 we make sure that we treat with respect every single applicant and
employees.
We treat everybody equally and promote equal opportunity despite the age, sex, race, colour, religion, social
status or wealth.
We want be biased under any circumstances to anyone
We prohibit discrimination in employments and take serious action again discriminators and in the worst case they
could be sacked under the Human Rights Act 1993
Procedure
The line manager/operation manger should identify the job need, write the job description and should submit
to the Human Resource manager.
The Human resource department will carefully prepare the Job description, Job specification and
person specification, the company and the Terms & condition of the employment and the remuneration.
7. Policies continued..
Human Resource department will get the approval from the Administration department and if necessary from
the board of directors.
HR Department will Consider the most suitable way of obtaining the right candidate. The common methods
we will follow are
Internal
Employees should have been in the current position minimum for 12 months
Internal advert within the company notice boards and intranet
Discuss in minutes of meeting
Examination of previous application on file or the company database
External (we will use all the possible channels to widen the gene pool)
Advert within the job centre
Advert in the local and national press
Advert in the monthly technical or professional journals
Adverts in the Internet, Social media, or in our own career website
Probation period
We have assigned a probation period for 6 months for employee we recruit. This is to make sure further that
the candidate is fitting in to our culture and contributing to our organizations goals.
We will analyse the employee’s performance after 1st 3 months following with the training and we analyse again on
2nd 3 months and we will keep the employee if he/she is performing to our minimum contribution level and we may
dismiss the employee if the contribution is below the considerable level.
Source: http://www.human-resource-solutions.co.uk
8. Designed by: Muzni
Job Applications
Recruitment process (the
hopper)
Recruitment process is all about widening the
gene pool or attracting more applicants in to the
hopper .
The diagram below will give you a brief idea of
the process which is being followed by most of
the enterprises.
9. Recruitment Sources and Method of Recruiting
Recruitment Sources
Internal Recruitment
Methods
Transfers
Promotions
Demotion
Upgrading
Retired Employees
External Recruitment
Methods
Graduate Programmes
Media Advertisement
Job agencies / Outsourcing
Employment Exchanges
Labour Contractors
Employee Referrals
Recruitment open days
Personal Recommendation
Internships
10. Internal Recruitment
Pros Cons
It is a lot cheaper
Organisations will save
huge amount of time,
money and energy in
terms of advertising,
recruitment, selection and
induction process.
IR doesn’t bring new
knowledge, skills or
competencies in to the
enterprise.
Offers good opportunities
for current staffs to
progress further in their
careers
Failure could de-promote
you to the previous
position
Possibility of failure want
be a big issue for the
organisation
As the position increases
the amount of negative
impacts can be higher
(can take legal actions)
Internal applicants
abilities and skills are well
known
Managers might not back
up or they fail to identify
the skills of current
employees.
External Recruitment
Pros Cons
Fresh blood provides fresh
innovative ideas and
talents
External recruitment is
expensive and takes a lot
of energy and time of the
HRM Department to
handle all the job
candidates in the selection
process.
Brings good knowledge’s
from the previous company
which we might not have
HR department can be
scrutinised or criticised
badly if the new recruit
didn’t fit the organisation
organization can select the
best candidate, who fulfils
the requirements and suits
the organization best
Increase diversity
Can increase the
popularity of the
organisation in the job
market
Being specialised in the
relevant skill could straight
away contribute to the
overall organisations goal.
Very less harm for refusal
or rejection of the
application
Source: http://www.helium.com/
11. Most common job advertisement methods
Newspaper advertisements
Career pages on company websites
Telecome.co.nz
Subscribe in Job Portals
Seek.co.nz, trademe.co.nz
Southlandtimes.co.nz Job Posters/ Banners
Recruitment advertising videos
HireClix - Interactive Recruitment
Marketing
Social Recruiting - Is Your Company
Using the Power That Is Social
Media.mp4
12. Why Recruitment is so Important ?
Recruitment is vital
In order to attract and choose people who can do their job well
create good organizational citizens and to engage people in to achieve its overall organisational goals.
It also plays significant part in building team players and shaping, maintaining and organisation of employees to fit in to
organisations culture.
How bad recruitment can affect overall performance
Poor decision at the recruitment stage and failure to have this process correctly and accurately could cause
you a lot of grief and potentially be very damaging for years to your enterprise and will eventually affect our
overall organizational goal. The average calculated cost of this loss is 15,000 NZD.
13. Wrong person in your organisation may
cause the business following costs:
Advertising cost
Administrative costs to process the candidate
Interview costs
Manager's time (a significant amount of time away from
their normal duties)
Lost opportunities (eg incomplete projects, disruption)
Training and development
Turnover
Low morale amongst existing staff
Existing staff may lose motivation
Occupational Health and Safety (OHS) related costs (eg
staff not being able to cope with the demands of a
particular role)
Source: https://fac.dhs.vic.gov.au/home.aspx
Approximate
Cost $15,000
NZD
14. Recruitment Styles in Few Countries
Indian Recruitment process
Mainly from Job Agencies (Placementindia.com, Monsterjobs.com, manpowerindia.net)
The job recruitment agencies in India involves identifying those posts, preparing the job description
and person specification, advertising, management of the response, the prequalification process,
organizing meetings, conducting interviews, making decisions, the appointment and action.
Most recruitment agencies in India follow these stages in the recruitment process, which are
essentially short list of application, preliminary assessment, written test to judge the work efficiency
of the applicant and final interview and selection.
Chinese recruitment process
Recruitment in China is now more systematic than few decades ago
Involving diverse channels (Internet, Job agencies)
Including newspaper advertising
Headhunting
Visits to universities
Internal appointments
as one of the highest populated country in the world the most common way of recruitment in
China specially in manufacturing plants and major factories are just but word of mouth or
referrals by friends or family members.
15. New Zealand Recruitment Process
Some major companies for example banks follow following recruitment processes
In house Advertising Employee referrals
Graduate Programmes (warehouse, Telecom) Recruitment Agencies (Alliance & SPM meat factories)
Executive search consultants (for specialised
roles)
Other Media Advertising (TV, Radio, Social Media,
Internet)
However each and every company has their own strategy of recruitment
For example:
Telecom New Zealand
•When choosing people for the Leadership Development Programme we use a mix of CV and application review,
•Ability and personality testing,
•Some phone and face-to-face interviews, and a
•Handful of tasks and discussions on assessment days
•It's a robust process that allows us to look at people in many different circumstances
Source: http://www.telecom.co.nz/
Best Recruiting video Tips (Worth Watching.. !)
http://www.youtube.com/watch?v=vP8tgGScmNY&NR=1
http://www.youtube.com/watch?v=tZmI4ZsNogQ&feature=related
16. Bedazzled Enterprise Limited - Our best practice of recruitment Flow Chart
Designed by: Muzni
What Skills
do you
have..!
I’ve got 10
years of
industry skills
17. Recruitment issues and problems we have
Maintaining the equal opportunity throughout the process of recruitment including in the job advertisement
Lack of English knowledge among many Chinese employees could cause miss interpretations
Finding the right talent and suitable person(s) to the organisation
Maintaining the confidentiality and privacy of the applicants by the enterprise at all times during the
recruitment process
Protecting the huge amount of data and storage in our system
We might not be able to make the recruitment process fast if we get a huge amount of applications and
employees might secure jobs elsewhere by the time we call for interviews.
Conclusion
If there's a position vacant the HR Department should identify and design the Job Description, Job
Specification and Person Specification.
The person applying for the job and the HR department should comply/match with these three vital
concepts before hiring the right employee.
The employee hired should contribute to the overall organisations goals/strategy and if the HR
department failed to hire the right person the organisation could have serious implications and could
cause possible long term big damages to organisation.
And it has been calculated that hiring a wrong employee could cause about NZD 15,000 for
organisations.
18. References:
Source Author/ website Title/ Link Remarks
Text Book
Tutors notes GBE805 Human Resource
Management in Innovation , Tom
Downey
Postgraduate Diploma in Business
Enterprise, Southern Institute of
Technology, Invercargill
Website Department of Human Services,
What is recruitment?
https://fac.dhs.vic.gov.au/home.asp
x?TabID=content&type=4&contentID
=4259
Retrieved on: 29th Nov 2010
Website Pros and cons of external recruiting http://www.helium.com/items/17486
09-pros-and-cons-of-external-
recruiting
Retrieved on 1st Dec 2010
Website Importance of recruitment http://recruitment.naukrihub.com/im
portance-of-recruitment.html
Retrieved on 1st Dec 2010
Website recruitment http://www.human-resource-
solutions.co.uk/Areas%20of%20Inte
rest/Recruitment.htm
Retrieved on 1st Dec 2010
Thank you very much
&
Any Questions Please!