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How to Use for Uploading Your Own Data


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Do you collect data about your community? Are you using the best tools to target your services, outreach or organizing efforts? Using to upload and map the data you gather can help …

Do you collect data about your community? Are you using the best tools to target your services, outreach or organizing efforts? Using to upload and map the data you gather can help maximize your organization’s efforts. This webinar is for individuals looking to better understand the usefulness of data for planning, advocacy and action. We will discuss the importance of data-driven decision-making, how to layer your data alongside other information available on, as well as examples of how user-uploaded data has been utilized for research and advocacy.
In this webinar you will learn:
- How to upload point or thematic data on, including how to set up your spreadsheet, input information, and how to transform your survey data into informative maps and charts.
- How other users have had success in uploading and assessing their data for community research and advocacy, program planning, grant writing, and more.
- The best ways to take the maps you’ve made on and share them in reports or social media.
- About accessing our Help Center, which has a User Guide, video tutorials, and recorded webinars that can help you over any technical hurdles.

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  • Agenda Slide
  • If the participants mentioned these in the previous slides, just say “as you mentioned”. The last point mention that this is where their experience, knowledge and research comes in, that numbers on their own really don’t mean much.
  • We have data from a wide variety of sources such as the US Census, CA Health Interview Survey, CA Dept of Ed and more. We also have User Uploaded data which is clearly labeled as such on and which we do not verify or vet. Here are some tips for vetting data sources you encounter.
  • Complete list of all of our data sources with links back to their websites.
  • Variables: Ages 0-5, Percentage AdvancedIndicators: Age, 3rd Grade English-Language Arts LevelsSuppose you only have data, such as population, by county. Can you “aggregate” the data and come up with a population value for a larger geography like state?
  • Indicator: Gen. CharacteristicVariable: Specific CharacteristicData Levels: Although your community or place may be identified by specific street boundaries, geographies are spatial (non-physical) boundaries, such as census tracts or ZIP codes. Administrative data, or data collected by persons, organizations or departments of government for their own purposes but often made available for public use, is usually collected for these geographies. To use this type of data in your research, particularly for making comparisons over time using multiple years of data, you will need to determine which geographies represent your community or place.Universe: Population/people included in the datasetMetadata is data about data! Source, year, methodology, geographical coverage, description of indicator/variables, data levels available.
  • Here’s where you’ll see all those things in the Map Room. In addition, click customize to modify your map. You can change the color scheme and the data ranges among other things.
  • Today we’ll look at two of the functions on Maps and Charts. We’ll start with maps.You can access thematic data in the Map Room either by clicking on the Maps link at the top of the page or by using one of the quick links in the middle of the page which let you skip a few steps if you already know what you want to do.
  • We now see a map of HS grads in the city of Riverside. In this box you will see the name of the indicator you chose along with its metadata such as description, universe, source, year. As well as the data level, which is the geography at which the data is displayed. In this case it is Census Tract but if you were mapping the whole state of CA, you may want to look at a different data level such as County. automatically chooses a data level for you based on the geography you choose. However, you can always change it here if you want to see more/less detail (as long as data is available at multiple levels).Second, you’ll notice the legend in the bottom right corner, this shows you the range of values for the whole dataset, the indicator/variable name and the data level.Finally, you can view 2 thematic datasets at a time on, so you could click another Target and add a second characteristic like Percent of Families in Poverty or Median Household Income.
  • You can change the color scheme and the data ranges among other things.
  • Quantile: Each class contains an equal number of features. Equal Interval: Divides the range of values into equal-sized sub-ranges.Percent of African-Americans in California = 5.8%…Use Quantile to see where the highest concentrations of small populations areIn areas with higher Percent of African-Americans like south Los Angeles,…Use Equal Interval to see variation in areas with highly concentrated populations
  • This is where I’ll hand it over. Please describe the project in your own words (as opposed to reading off slide), and just let me know if you need me to change any of the text.
  • Maybe you can mention how you looked for data on first, but didn’t see the exact indicator you needed, so you went to use the FactFinder site. Please mention any tutorials you’ve found helpful for FactFinder, or any advice you would give (e.g. selecting your Geo first)
  • Maybe you can just briefly note the stumbling block you encountered when prepping the spreadsheet for upload to – how you called me when the upload didn’t work, and I suggested adding “0” to the CT geo column. This is a good place to let them know they can contact Healthy City for help, and that I will go over some additional Help Resources later on.
  • Just to show everyone what the spreadsheet looks like prepped and ready to go.
  • Back on, make sure you’re logged into your account and have selected “Upload a Dataset” under datasets to get started.You can mention that we’re showing the steps here, but don’t expect everyone to remember – so we’ll provide these slides and other help resources
  • Fill out the form, and attach the spreadsheet…
  • Make sure the drop downs and check boxes are appropriately selected.
  • You have to tell the website which columns of your spreadsheet you’d like to map. Then click Submit.
  • Use the i-tool to get the data for whichever CT you click on
  • Add community resources to the map…
  • Select resources of interest; you can select entire categories or select just certain types
  • Transcript

    • 1. Information + action for social changeHow to Use HealthyCity.orgto Upload Your Own Data
    • 2. How to Participate Today • Open and close your Panel • View, Select, and Test your audio • Type in a question at ANY time during the webinar. We will pause throughout to respond • Everyone will receive an email within 24 hours with additional help tools and a link to a survey. Please fill out the survey with your feedback from this session
    • 3. Question for Participants How have you used data or maps in your work? 1957 Wally Freeland
    • 4. Learning Objectives You will learn… • Healthy City – who we are & what we do • About the data & data sources on • How to create customized maps using data that is currently available on • How to upload and map data you’ve collected, or have downloaded from another data source
    • 5. Healthy City –who we are & what we do
    • 6. A national civil rights policy/action tank
    • 7. is a statewide resources that enables you to:• Find services and partners Social Services & Nonprofits Hospitals and FQHCs Public & Private Schools Grocery Stores & WIC Vendors Alcohol Outlets & Toxic Sites And much more…
    • 8. is a statewide resources that enables you to:•Map, Chart & Rank community dataPopulation CharacteristicsCivic ParticipationEmployment, Income & PovertyHealth Conditions, Diseases, Injuries and DeathsCrime & Public SafetyHousingAnd much more…
    • 9. is a statewide resources that enables you to:•Upload data & Share your community’s story
    • 10. Questions?
    • 11. Data & data sourceson
    • 12. Mapping Data Provides VisualEvidence for• Community Issues & Needs• Community Knowledge• Coordination• Locating Assets and Gaps• Planning• Policy/Advocacy
    • 13. Data, Data, DataThere are all types of data around us! Most of your organizations probably already have data that you’ve collected and handle on a daily basis.  Door knocking records  How many people your organization serves  Financial contributions
    • 14. Data Sources And many more…
    • 15. Data Sources &Data Directory
    • 16. List of all Data Sources List of all data on
    • 17. Click a Target and explore data
    • 18. Click a Sub- Category
    • 19. Click an Indicator and explore further
    • 20. Data Years Is it Geographic aggregatable? UnitsVariables
    • 21. Data Lingo Recap • Indicators  Age, Employment Status • Variables  Ages 0-5, Currently Employed • Data Levels  ZIP Code, Service Planning Area, County • Universe  Total Population, Civilian Population Age 16 and Over • Metadata  Supporting information about the dataset such as description, source, year, universe • Aggregation  Combining data values from smaller geographies to create a data value for a larger geography
    • 22. Indicator Variable Universe
    • 23. Questions?
    • 24. How to create customized maps using data that is currently available on
    • 25. Click on Change toselect your geography
    • 26. Select “City”, then “Riverside”
    • 27. Click a “Target” to select data
    • 28. Add a Click the “i” toolof data: second layer and Families in Poverty or Median then click on map to Click see data values Customize to Household Income modify your map Share your map: • Export to Word • Print • Save • EmailChange Data Level to view See range of data data by a different values in the Legend geographical unit
    • 29. Customize:• Absolute value orPercentage value• Number of classes• Colors• Data Range
    • 30. Data Ranges Black or African American (Non-Hispanic or Latino)Equal Interval QuantileEqual Interval Quantile
    • 31. Questions?
    • 32. How to upload and map data you’ve collected, ordownloaded from another data source
    • 33. Click Datasets toupload your data
    • 34. Upload your ownPoint OR Thematic Datasets
    • 35. Upload POINT datasets:Create an Excel Spreadsheet with up to 1000 points
    • 36. Upload your ownTHEMATIC Datasets
    • 37. Example from a Healthy City User:Who: Betsy Morris, PhDWhat: Working in the Bay Area withANewAmerica to identify areas withconcentrations of low-income immigrants tobetter inform planning and outreachHow: Identifying researchquestions, downloading data fromCensus, Uploading data, Customizing maps and sharingfindings
    • 38. Insert “0” in Census Tract column EXCEL HINT: = (“0”&B2) Find the right data column
    • 39. Spreadsheet is now prepped for upload to
    • 40. Time to upload the data… • Fill out the form• Upload the spreadsheet • Align columns  SUBMIT
    • 41. SHARE your map:• Export to Word•Print•Email• Facebook• Twitter
    • 42. Questions?
    • 43. Help is Available: Click on• Healthy City User Guide or •FAQs
    • 44. Thank You!