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Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
Google Docs for Business
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Google Docs for Business

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  • 1. Google Docs for Business<br />July 11 & 12, 2011<br />Shannon Scanlan<br />Business Services Librarian<br />sscanlan@ahml.info<br />
  • 2. What is Google Docs<br />Introduced in 2006<br />Web based applications<br />Documents, spreadsheets and presentations can be accessed from any computer with an internet connection<br />Files can be shared with others for easier collaboration<br />Files can be worked on at the same time<br />Excellent resource for storing documents<br />
  • 3. Where are my Docs?<br />Items are stored via the Internet, “Cloud Computing”<br />You can restrict privacy to only yourself, friends or make public<br />Your documents cannot be found by search engines unless shared publicly via a web address<br />Google Docs will store up to 5,000 documents<br />
  • 4. How Can My Business Use Docs?<br />Share documents<br />Personnel manual<br />Department updates<br />Share spreadsheets<br />Schedules<br />Vacation planning<br />Collaboration<br />Presentations (slideshows)<br />Documents<br />Forms<br />
  • 5. Where Do I Begin?<br />You need a free Google account<br />Google accounts allow access to other Google applications such as Calendar, Gmailand Talk<br />You can associate another email<br /> address with your Google accounts<br /> such as a work email address<br />
  • 6. Google Docs Homepage<br />
  • 7. Let’s Get Organized<br />Documents are easy to organize in Collections<br />To create click New then Collections, name your Collection <br />You can assign colors to your Collections<br />Green for finance<br />Red for important <br />Yellow for working<br />
  • 8. Collaboration<br />You and shared users work on the most current edition<br />Share to view (readers only)or to collaborate (read and edit)<br />To view a private doc or edit, the user will need a Google account<br />Share with up to 200 people or publish as webpage<br />Up to 50 people can work on a spreadsheet at once, 10 can work on a document at once<br />Users can leave comments<br />You can receive email notifications of changes to file<br />
  • 9. Sharing a Document<br />Sender will receive an email invitation<br />
  • 10. Viewing a File<br />
  • 11. Commenting on a File<br />
  • 12. Chatting with User<br />
  • 13. Not Happy with a Change?<br />You can check the past versions using Revision History<br />Open the document, select File, then Revision History<br />
  • 14. Email Notifications for Spreadsheets<br />Open the file that you want email notifications on<br />Select Share then Set Notification Rules<br />
  • 15. Create Forms<br />You create the form and Google creates a spreadsheet to track the data <br />
  • 16. Share Your Doc with the World<br />Publish the file as a webpage<br />File will have a URL address<br />Changes to the document will be republished<br />
  • 17. Using Templates<br />A formatted document including<br />Resume<br />Cover letter<br />Menu<br />Budget <br />Business cards<br />You can use a Google Template or create your own<br />Select Create New, then From Template<br />
  • 18. Uploading Docs<br />Maximum sixe is 500 kb<br />.doc (Microsoft Word)<br />.odt (Openoffice.org Writer and OpenDocument)<br />.sxw (StarOffice)<br />.rtf (rich text format)<br />.txt (plain text)<br />.htm or .html (HTML, for website display)<br />.pdf<br />
  • 19. Exporting Docs<br />Files you create in Google Docs are HTML files (Hypertext Markup Language), files that can be read by Web browsers<br />When exporting documents to another program they must be converted into other formats such as<br />.doc<br />.pdf<br />.xls<br />
  • 20. Additional Information<br />Google Docs Tour<br />http://www.google.com/google-d-s/tour1.html<br />Google Docs Video on YouTube<br />http://www.youtube.com/watch?v=eRqUE6IHTEA<br />Getting Started Guide<br />http://docs.google.com/support/bin/answer.py?hl=en&answer=1107581<br />Google Apps for Business<br />http://www.google.com/apps/intl/en/business/collaboration.html<br />

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