How to Make Good Presentations
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How to Make Good Presentations

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Explains the need for making forceful PowerPoint presentation that helps in retaining the attention of the decision makers till the end and achieve the objectives,describes the various steps to be ...

Explains the need for making forceful PowerPoint presentation that helps in retaining the attention of the decision makers till the end and achieve the objectives,describes the various steps to be taken for preparing and making the PowerPoint presentation,six things to do and six things not to do while making a presentation

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  • Use bullets to show the most important pointsUse them as guide to refer to while you speakLet audience rapidly scan the principal points and take notes while you speak.Keep supporting details about your most important points in front for quick referenceLearn to quickly recall the supporting data as you go through the main points All graphs/charts shown, should be readableBetter, show them once and then highlight the main points of these charts/graphs in next slide  Always make use of similar stylistic elements throughout for consistency. If the title of your first slide is written in size 12 Times New Roman, thus should the rest of the titles in your presentation.Do not write out everything you would like to say on the slides. Large sections of text are extremely difficult for your audience to read. The result is that your audience will often lose interest in the speech or will attempt to read every word on the slide instead of being attentive to you. Lastly, never treat your PowerPoint slideshow as the visual edition of your talk. The PowerPoint slides exist to complement your talk, not duplicate it. Make an effort to practice your speech a few times. Speak audibly and vary your tone when neededSpeak loudly-it covers many weaknesses and shortcomings If you are holding the meeting in a committee room or a hall, you must use a microphone and test the microphone before you start. Make sure you are using reliable equipment. Test your equipment and re-test it before the actual presentation.For a really important presentation in a distant city, take a technician with you.
  • Slideshow is not visual edition of your talkDo not write out everything on the slidesDifficult for your audience to read from the slides and simultaneously listen to youAudience will either lose interest in the speech Or will attempt to read every word on the slide instead of being attentive to you.

How to Make Good Presentations How to Make Good Presentations Presentation Transcript

  • Shahid Hussain Raja Independent Consultant-Public Policy SANO Consultants Ltd UK www.sanocosultants.co.uk
  •  Introduction  Parts of presentation  Ideal number of slides/lines/words  Layout, fonts size, colour scheme  Things to do  Things not to do  Conclusions
  •  PowerPoint presentation is a major tool of decision making  Only having command of the subject and the PowerPoint presentation, a civil servant can make his mark in future.  Capturing your audience attention up to your last point is the biggest challenge of presenter
  •  Captive audience-do not test their patience  Time constraint-never overstep  Technological dependence-it can fail you  Interactive-human touch is necessary  Structural rigidities-follow the rules
  •  Planning and research-mastery over the subject  Structuring the ideas-what you want to say  Design and layout-how you will show  Speech writing/notes-how you will say  Delivery and fear control-everyone is afraid  Questions and answers-handle with care
  • There are 6 parts of any presentation 1.Introduction 2.Background 3.Current position 4.Options 5.Recommendations 6.Conclusions
  •  Seek the permission of the chair to start  Explain the purpose of making presentation  Also explain major issues you will be discussing and the moot point on which decision is required  Be brief but focused requesting audience to ask questions at end  Thank the chair for permission and participants for their patience
  •  Explain the background of the case  Previous history of the case if it is a follow-up  Inform the participants about the progress made and the constraints/difficulties faced  Do not blame others for your own shortcomings  If other departments are involved, give their viewpoints also or let them express their views  Be brief but do not skip essential details
  •  Here the main case is to be explained  Discuss all the facts, figures and findings  Avoid use of jargon; explain if necessary  Apprise participants about the issues involved  Why decision is to be taken one way or other
  •  Present all the options available  Discuss pros and cons of each option/proposal  Normally following options are available A. Status quo be maintained B. Revert to original position C. New path be taken with tilt toward 1.status quo 2.old position 3.totally new road  Do not give your recommendation at this point
  •  Recommend the option you prefer the most  Also give cogent reasons for your preference.  Mention the likely negative fallouts  Explain why you prefer as compared to other options  Be passionate but not emotional
  •  Every presentation must end with a conclusion  Few sentences- what you have covered and what is the decision point  Thank the chair/ participants for their patience  Invite them for questions
  • Remember the “Golden Rule of 6” 1. Minimum slides in a presentation are 6*1= 6 2. Ideal slides in a presentation are 6*2=12 3. Maximum slides in a presentation are 6*3=18 4. Ideal number of lines in one slide is 6*1=6 5. Ideal number of words in one line is 6*1=6 6. Maximum time (mins) for presentation is 6*6=36
  • 1.Stick to your main point throughout 2.Always maintain eye contact with audience 3.Speak clearly and vary the tone/pitch of your voice 4.Be careful about spelling, grammar, acronyms 5.Use simple colour scheme/consistent font style 6.Use bullets to show the most important points
  • 1. Using animation- do not use at all ! 2. Using capital words where not necessary 3. Taking more time than allotted 4. Cracking jokes/making remarks 5. Using slides as visual aid-writing entire text 6. Fidgeting, playing with objects
  • “If anything can go wrong, it will go wrong “  Always be prepared for any eventuality/technical hitch  If equipment/ tools failed you, you should be creative.  Improvise. Use anything handy to present your ideas.  Initiate a group activity or discussion.  Do not grumble. Seek a positive response
  •  PowerPoint presentation is an effective way of communicating and helpful tool of decision making and that is all.  It cannot substitute for in-depth study of the topic under discussion  Remember! Ultimately proper application of critical thinking, strategic planning, project management and problem solving are the hallmark of any civil servant
  •  Thank you for viewing the presentation  Its updated article version is available at my website www.shahidhussainraja.com  Kindly visit the above website and do leave your comments there.  Any suggestion for improvement will be duly acknowledged