Fsm 2009 Presentation
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Fsm 2009 Presentation Presentation Transcript

  • 1. FLORIDA STANDARD MANAGEMENT, LLC
    “Setting the Standard in Association Management”
  • 2. Condominium Management
  • 3. Large Properties
  • 4. Small Properties
  • 5. On-site Locations
  • 6. Master Associations
  • 7. Condo-tels
  • 8. Managing Partners
  • 9. Accounting
    Accounts Receivable – Daily – Web Site – Coupons
  • 10. Accounting
    Accounts Receivable – Daily – Web Site – Coupons
    Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval
  • 11. Accounting
    Accounts Receivable – Daily – Web Site – Coupons
    Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval
    Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens
  • 12. Accounting
    Accounts Receivable – Daily – Web Site – Coupons
    Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval
    Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens
    Monthly Financials – Summary and Manager’s Report
  • 13. Accounting
    Accounts Receivable – Daily – Web Site – Coupons
    Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval
    Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens
    Monthly Financials – Summary and Manager’s Report
    Maintain Association’s Bank Accounts – Monthly Reconciliation
  • 14. Accounting
    Accounts Receivable – Daily – Web Site – Coupons
    Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval
    Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens
    Monthly Financials – Summary and Manager’s Report
    Maintain Association’s Bank Accounts – Monthly Reconciliation
    Require Vendor Insurance updates
  • 15. Accounting
    Record Keeping – Ongoing
    Association Insurance, Yearly Tracking of Expiration
    Vendor Insurance – Yearly Tracking of Expiration
    Condo – Owner – Yearly Request for Proof of Insurance
    Minute Book
    Completive Bids
    Collections – Ongoing
    Intent to Lien
    Liens
    Foreclosures - Attorney documents
  • 16. Accounting
    Closings - Sales – Refinance
    We prepare the Estoppel letter when requested from Closing Agent, notarized statement of total amount due
    Collection of assessments, special assessments, late fees, and transfer fees at Closings
    Screening new owners if required by association documents, at the cost of the services
    Credit investigations
    Criminal history
  • 17. DEPOSIT
    CHECKS
    DDA
    Lockbox Workflow
    CHECKS
    Create Photocopies
    Mail Received in Lockbox Mail Room,
    Manually Sorted into Bins, Opened
    Extraction, Lbx Specific Procedures, Add $ of Checks,
    Checks
    Prepare all client deposit tickets, Deliver to Proof for Encoding
    Package Assembly and Mailout
    Create Deposit Ticket, Balance Tapes, Add Copies, Lbx Specific Reassociation
    Deferred Data Entry (Optional)
    Checks Encoded
    Data Transmission or Fax Output (Optional)
    Items Processing
  • 18. Administration
    Roster of current owners
    Official Records
    Files- Homeowners, Board and Employees
    Minute Book
    Insurance Policies
    Contracts/Bids
    Financial Records
    Governing Documents
    Vendor Files
    Notice of Commencements for project over $2,500.00
  • 19. Community Management
    Community Association Management
    Site visits
    Oversee all personnel if contracted
    Attend Board and Members Meetings
    Assist Directors in enforcement of the Governing Documents
    Written Violations
    Produce and Distribute General Announcements, Notices, Agendas and Reports
    Prepare Annual Reports required by the State of Florida
  • 20. Personnel & Payroll
    Bi-weekly Payroll
    State and Federal Unemployment Taxes
    F.I.C.A.
    Worker’s Compensation Insurance on full time employees
    Health Insurance for full time employees
    Standard Employee Manual
    Sick Pay for full time employees
  • 21. Maintenance
    Supervise recurring maintenance vendors that work on the common elements
    Grounds Maintenance, Pest Control, Pool Service, Elevator Maintenance, etc.
    Ensure proper liability and worker’s comp insurance and licensing
    Obtain competitive bids
    Owner’s Request for Maintenance Issues
    Prepare and issue work order
    Schedule the repair work
    Review the work with the Board and Member
    Pay the invoice
  • 22. Payment of Expenses
    From the Association Funds
    Management will pay all the association’s expenses such as taxes, building and grounds recurring maintenance, insurance, inspection fees, loans, utilities, licensing and other governmental charges, etc.
    Checks will be available every Monday and special arrangements will be made for Holidays
  • 23. Web Site
    www.floridastandard.com
    Available 24-hours a day
    Members may make payments via secure on-line access
    Websites include public information and resident-only sections
    Members view meeting notices, minutes, financials and documents of the Association
    Members can e-mail questions & maintenance requests
  • 24. Web Site
    Members’ e-mail maintenance request and we can track the work and follow up with the Member
    ASSOCIATION
    Members convenient payment options at their finger tips
    Payment options Credit Cards, e-check, ACH Auto-Pay, Billpay
    Efficient Meeting Notices and Community Bulletin Board
    We can send reminder notices also
    Post Meeting Minutes & Reports
    Post other information as directed by Board
    Board of Directors can easily do surveys and it is easy for the Members respond
  • 25. Web Site
    Post Association’s Newsletter, if contracted
    Post Maintenance Alerts
    Utility Repairs that will affect the Community
    Police and Security Alerts
    Information is available for members 24-hours a day
  • 26. Florida Standard Management, LLC
    “Setting the Standard in Association Management “
    We have invested in new technology to provide our clients with instant access to information and improve their level of communication.
    This new technology allows us to pass the savings along to you, our clients.
  • 27. Summary
    Accounting and Management at its best
    Twenty years as Corporate Controller
    Nine years experience as License Community Association Manager
    “Associations that do not need full service, shouldn’t have to pay for it”
    We offer different levels that will allow us to customize a package that fits your association needs at an affordable price