An ILTA ’06 Encore Presentation Sherry Kappel Sr. VP, Chief Innovation Officer Document Success with Office 2007 Office 2007 Beta product was used to prepare this material. Changes to the final version of Office 2007 may still occur which can impact material presented here*.

Today’s Agenda Have you seen Office 2007? File Formats Change New file extensions XML in Office .docx “Package” Compatibilities Package review Moving Forward with Office 2007 Comparing inside Toolbars to Ribbons Word 2007

Have you seen Office 2007?

File Formats Change

New file extensions

XML in Office

.docx “Package”

Compatibilities Package review

Moving Forward with Office 2007

Comparing inside

Toolbars to Ribbons

Enterprises depend on us to help maintain a high-performance document production environment through: Industry leading software Expert level support Professional services Applied practical knowledge About Microsystems

Enterprises depend on us to help maintain a high-performance document production environment through:

Industry leading software

Expert level support

Professional services

Applied practical knowledge

Have you seen Office 2007? A few things are different… New UI New File Format A Few New Features A quick tour…

A few things are different…

New UI

New File Format

A Few New Features

A quick tour…

Word 2007 Tour

Firm Considerations New UI and Training impact Changes compel review of existing work product Document format forces collaboration & updates Limit desktop applications if possible Benefit from XML infrastructures Reduce file storage

New UI and Training impact

Changes compel review of existing work product

Document format forces collaboration & updates

Limit desktop applications if possible

Benefit from XML infrastructures

Reduce file storage

Client Considerations Expectations about XML capabilities Representation in pace with technology Document collaboration & exchange Supply standard formats like ODF

Expectations about XML capabilities

Representation in pace with technology

Document collaboration & exchange

Supply standard formats like ODF

Save Options Default Formats

Business Impact Where is Microsoft moving? 2007 Default format is .docx Binary (.doc) format 97- 2003 Promote benefits of XML Compatibility/converter available To what format, how and when shall we move our files?

Where is Microsoft moving?

2007 Default format is .docx

Binary (.doc) format 97- 2003

Promote benefits of XML

Compatibility/converter available

To what format, how and when shall we move our files?

Icons and Extensions doc docx docm dotx dotm XML Binary XML with macros

XML in Office Office 2003 had varying levels of XML WordProcessingML: Full fidelity in 2003 OpenXML Supports: Faster programmatic load Isolate disparate elements

Office 2003 had varying levels of XML

WordProcessingML: Full fidelity in 2003

OpenXML Supports:

Faster programmatic load

Isolate disparate elements

XML in Office ODF Open Document Format Gaining acceptance in Europe Similar to OpenXML no legacy Word support Office 2007 will offer support

ODF Open Document Format

Gaining acceptance in Europe

Similar to OpenXML

no legacy Word support

Office 2007 will offer support

Open XML File: User View Letter.docx

.docx “Package” Zip File is smaller than binary Zips/unzips on-the-fly Media/Objects are stored intact Extensible beyond Microsoft formats Component correction capability Easier programmatic access Security enhanced Robust Compacted Open

Open XML File: Developer View Letter.docx

docx “Package” Model

Demo replacement of a graphic

Demo replacement of a graphic

Planning for Compatibility, or… What will you do when Office 2007 arrives? “ Save As” in 2007 returns to legacy versions “ Compatibility” supports bi-directional moves Word 2000, 2003 and XP to Word 2007 Batch conversion available with OMPM

What will you do when Office 2007 arrives?

“ Save As” in 2007 returns to legacy versions

“ Compatibility” supports bi-directional moves Word 2000, 2003 and XP to Word 2007

Batch conversion available with OMPM

…The Error You’ll Start Seeing

Compatibility: Document Exchange Word 2007 Word 2000 Word XP, Word 2003 Word 97- 2003 Word 2007

Prerequisites OS Versions Windows XP SP 1 Windows 2000 SP 4 Windows Server 2003 Office Versions Office 2003 SP 1 Office XP SP 3 Office 2000 SP 3 Compatibility Pack Supports Word, PowerPoint, & Excel Compatibility Requirements .docx - document .dotm - macro-enabled document

Prerequisites

OS Versions

Windows XP SP 1

Windows 2000 SP 4

Windows Server 2003

Office Versions

Office 2003 SP 1

Office XP SP 3

Office 2000 SP 3

Compatibility Pack

Supports Word, PowerPoint, & Excel

Transforming your Interface Command bars & toolbars no longer exist User customization: Quick Access Toolbar Developer customization: Ribbon What are the approaches?

Command bars & toolbars no longer exist

User customization: Quick Access Toolbar

Developer customization: Ribbon

Toolbars: 2003 to 2007

Quick Access Development User Accessible Quick Access Toolbar Limits on space Includes “Save”, “Undo”, “Redo” & “Quick Print” as default Held in the User Profile Format is XML

User Accessible Quick Access Toolbar

Limits on space

Includes “Save”, “Undo”, “Redo” & “Quick Print” as default

Held in the User Profile

Format is XML

Why Ribbon Development ? Complex customization Consistent between documents Improves screen space XML Flexibility Structural feedback limited No user interface

Ribbon Architecture ribbon tabs tab group control group control control

Office 2007 Ribbon Basics Define Ribbon Add Tabs Add “Groups” each tab Add Buttons & Menus

Define Ribbon

Add Tabs

Add “Groups” each tab

Add Buttons & Menus

Word 2007 Migration Roadmap

Questions to Ponder Can this replace PDF creation add-ins? Do I need a document comparison tool? What about metadata cleaning utilities? Is Microsoft poised to take over document management? SharePoint Inspectors Compare Save as PDF

Review Business Concerns re Word 2007 Ribbon Design Elements Word 2007 — Feature Demonstration File Format & Compatibilities Technical How-to’s — Toolbars & Ribbons Roadmap Summary & Next Steps Resources & References

Business Concerns re Word 2007

Ribbon Design Elements

Word 2007 — Feature Demonstration

File Format & Compatibilities

Technical How-to’s — Toolbars & Ribbons

Roadmap Summary & Next Steps

Resources & References

Conclusions Office 2007 requires a major change management focus, the likes of which we have not yet seen We have the time… … but we need to use it Confront the change challenge at three levels Developers Design Team (Trainers, Document Specialists, Workflow, Business Analysts, Practice Teams) End-users (Lawyers, Secretaries, Business Users) Next step: Research – Word 2007 Readiness Roadmap

Office 2007 requires a major change management focus, the likes of which we have not yet seen

We have the time…

… but we need to use it

Confront the change challenge at three levels

Developers

Design Team (Trainers, Document Specialists, Workflow, Business Analysts, Practice Teams)

End-users (Lawyers, Secretaries, Business Users)

Next step: Research – Word 2007 Readiness Roadmap

Resources & References Microsoft Office UI Redesign (video) Office 2007 Tips & Tricks (upcoming webcasts) Interactive Word 2003 to Word 2007 guide (interactive online guide) Microsoft Office 2007 (beta download or on-line experience) Microsoft Office Word team (blog) Word 2007 Training Template (PowerPoint template, 107 slides) Word Viewer (download) > views .docx files Office Open XML (blog) > all about the format The power of OOXML (video) > Mindjet & Microsoft The power of OOXML (blog) > Mindjet & Microsoft Open XML Developer site (web site) Office Migration Planning Manager (web site)

Microsoft Office UI Redesign (video)

Office 2007 Tips & Tricks (upcoming webcasts)

Interactive Word 2003 to Word 2007 guide (interactive online guide)

Microsoft Office 2007 (beta download or on-line experience)

Microsoft Office Word team (blog)

Word 2007 Training Template (PowerPoint template, 107 slides)

Word Viewer (download) > views .docx files

Office Open XML (blog) > all about the format

The power of OOXML (video) > Mindjet & Microsoft

The power of OOXML (blog) > Mindjet & Microsoft

Open XML Developer site (web site)

Office Migration Planning Manager (web site)

Resources & References Web Sites: Office 2007 2007 Microsoft Office System Preview http://www.microsoft.com/office/preview/ default.mspx Compatibilities Link http://www.microsoft.com/office/preview/beta/ converter.mspx Office Developer Resources http:// msdn.microsoft.com /office/ Open XML Developer http://openxmldeveloper.com/default.aspx ECMA Standards Documentation http://www.ecma-international.org/news/TC45_current_work/TC45_available_docs.htm

Web Sites: Office 2007

2007 Microsoft Office System Preview http://www.microsoft.com/office/preview/ default.mspx

Compatibilities Link

http://www.microsoft.com/office/preview/beta/ converter.mspx

Office Developer Resources http:// msdn.microsoft.com /office/

Open XML Developer http://openxmldeveloper.com/default.aspx

ECMA Standards Documentation http://www.ecma-international.org/news/TC45_current_work/TC45_available_docs.htm

Resources & References Open Document Format (ODF) WikiPedia: Open Document Format http:// en.wikipedia.org/wiki/Open_document_format Online community for the OpenDocument Format OASIS Standard http:// opendocument.xml.org / Microsoft OpenXML to ODF Converter http://odf-converter.sourceforge.net/blog / XML Paper Specification (XPS) Microsoft’s XPS Site http://www.microsoft.com/ whdc/xps/default.mspx 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS http://www.microsoft.com/downloads/ details.aspx?FamilyID =4d951911-3e7e-4ae6-b059-a2e79ed87041&DisplayLang=en

Open Document Format (ODF)

WikiPedia: Open Document Format http:// en.wikipedia.org/wiki/Open_document_format

Online community for the OpenDocument Format OASIS Standard http:// opendocument.xml.org /

Microsoft OpenXML to ODF Converter http://odf-converter.sourceforge.net/blog /

XML Paper Specification (XPS)

Microsoft’s XPS Site http://www.microsoft.com/ whdc/xps/default.mspx

2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS http://www.microsoft.com/downloads/ details.aspx?FamilyID =4d951911-3e7e-4ae6-b059-a2e79ed87041&DisplayLang=en

Questions & Answers Please type any questions into the chat box on your right

Please type any questions into the chat box on your right