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Deanne Damato from Sentri presents at SharePoint Saturday on File Migration

Deanne Damato from Sentri presents at SharePoint Saturday on File Migration

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  • 1. Best Practices for MigratingContent from File Shares to SharePoint Deanne Damato SharePoint Architect, Sentri, Inc. ddamato@sentri.com
  • 2. @sentri_inc www.linkedin.com/in/deannedamato Copyright 2012 © Sentri, Inc. All rights reserved.
  • 3. http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?CaseStudyID=4000002006 Copyright 2012 © Sentri, Inc. All rights reserved.
  • 4. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 5. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 6. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 7. Israel - Development & Engineering Business since 1999 Partner of the YearMicrosoft 2010/2011 Northeast Partner of the YearMicrosoft 2011 Northeast VOICE Copyright 2012 © Sentri, Inc. All rights reserved.
  • 8. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 9. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 10. Less emphasis on:• Technical• How to Copyright 2012 © Sentri, Inc. All rights reserved.
  • 11. Less emphasis on: More focused on:• Deep technical • Best practices• How to • Lessons learned • Planning • User experience Copyright 2012 © Sentri, Inc. All rights reserved.
  • 12. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 13. • Validate your strategy• Consider the user’s experience Copyright 2012 © Sentri, Inc. All rights reserved.
  • 14. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 15. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 16. • Where are they? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 17. • Where are they?• What are they? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 18. • Where are they?• What are they?• Are they being used? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 19. • Where are they?• What are they?• Are they being used?• Who is using them? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 20. • Where are they?• What are they?• Are they being used?• Who is using them?• How are they using them? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 21. • Where are they?• What are they?• Are they being used?• Who is using them?• How are they using them?• How old are they? Should they be archived? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 22. How can you answer all of thesequestions?• Where are they?• What are they?• Are they being used?• Who is using them?• How are they using them?• How old are they? Should they be archived?• What are their attributes? Size? Type? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 23. • Take inventory of your files• Use IT tools to analyze files• Use people in your business who know the files Copyright 2012 © Sentri, Inc. All rights reserved.
  • 24. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 25. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 26. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 27. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 28. • Understand your files• Consider the user’s experience Copyright 2012 © Sentri, Inc. All rights reserved.
  • 29. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 30. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 31. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 32. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 33. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 34. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 35. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 36. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 37. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 38. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 39. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 40. The right strategy for you is the one that is right for your particular situation after all things are considered.Copyright 2012 © Sentri, Inc. All rights reserved.
  • 41. • Understand your files• Validate your strategy Copyright 2012 © Sentri, Inc. All rights reserved.
  • 42. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 43. • Involve business and content owners early Copyright 2012 © Sentri, Inc. All rights reserved.
  • 44. • Involve business and content owners early• Demonstrate “what’s in it for me” Copyright 2012 © Sentri, Inc. All rights reserved.
  • 45. • Involve business and content owners early• Demonstrate “what’s in it for me”• Educate Copyright 2012 © Sentri, Inc. All rights reserved.
  • 46. • Involve business and content owners early• Demonstrate “what’s in it for me”• Educate• Communicate Copyright 2012 © Sentri, Inc. All rights reserved.
  • 47. Sample cheat sheet Copyright 2012 © Sentri, Inc. All rights reserved.
  • 48. • Involve business and content owners early• Demonstrate “what’s in it for me”• Educate• Communicate• Provide a cheat sheet Copyright 2012 © Sentri, Inc. All rights reserved.
  • 49. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 50. • Involve business and content owners early• Demonstrate “what’s in it for me”• Educate• Communicate• Provide a cheat sheet• Cut-over in phases Copyright 2012 © Sentri, Inc. All rights reserved.
  • 51. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 52. http://technet.microsoft.com/en-us/library/cc262787.aspxhttp://www.sharepointjoel.com/Lists/Posts/Post.aspx?ID=328http://www.jam-software.com/treesize_free/ Copyright 2012 © Sentri, Inc. All rights reserved.
  • 53. Copyright 2012 © Sentri, Inc. All rights reserved.