Seismi Case Study | Oracle Mining Event | Santiago de Chile | 15 March 2012


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Seismi were invited to present a recent case study of a recent Oracle Hyperion DRM (Data Relationship Manager) and EPM installation. The case study outlines the benefits that Oracle DRM can deliver particularly the elimination of the risks of human middleware and the introduction of a fully automated and integrated financial process.

There is a description by Seismi's client's CFO and project sponsor at the outset as well as the client's reaction to the solution, which Seismi continues to support.

The case study highlighted the flexibility of DRM to be at the core of its network and its ability to integrate with multiple vendors

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Seismi Case Study | Oracle Mining Event | Santiago de Chile | 15 March 2012

  1. 1.   EPM  |  Success  Case  Study    José  Mar4nez  &  Jérôme  Marcq       15 March 2012
  2. 2. Agenda  1.  Masterdata  Governance  Overview  2.  Case  Study  |  Context    3.  Case  Study  |  Solu4on  4.  Ques4ons  
  3. 3. Finance  Func4on  |  Human  Middleware     Manual     Cost     Time     Accuracy   Consolida4on  Budge4ng  and     Forecas4ng   Human   Middleware   Analy4cal     Repor4ng  Transac4onal     Repor4ng   Chart     Maintenance  
  4. 4. Finance  Func4on  |  Masterdata  Governance     Automated     Control     Centralised     Standardised     Flexible     Robust   Budge4ng  and     Consolida4on   Forecas4ng   Oracle HFMOracle Planning Masterdata   Governance   Oracle DRM Analy4cal     Transac4onal     Repor4ng   Repor4ng   Oracle Essbase Chart     Maintenance  
  5. 5. Why  masterdata  governance  (  )?  INTEGRATED  SYSTEMS  AND  AUTOMATED  PROCESSES   (With  Masterdata  Governance)   Vs   SILOED  SYSTEMS  AND  MANUAL  PROCESSES   (Without  Masterdata  Governance)    
  6. 6. Agenda  1.  Masterdata  Governance  Overview  2.  Case  Study  |  Context    3.  Case  Study  |  Solu4on  4.  Ques4ons  
  7. 7. Case  Study|  Technical  Overview    ERP  –  Mincom  Ellipse    En44es  –  More  than  15    ERP  Account  Codes  –  Approximately  220,000  account  codes  organised   into  mulBple  charts  of  accounts    Group  Consolida4on  Tool  –  Oracle  Hyperion  Financial  Management    Rela4onal  Repor4ng  Tool    –  Business  Objects    Analy4cal  Repor4ng  Tool  –  Oracle  Essbase  
  8. 8. Pain  Points  |  Ini4al  Situa4on  (Feb  2010)   “In  our  Company  we  recognised  that  we  needed  to  make  our  financial   processes  and  supporBng  IT  infrastructure  more  effecBve.     The  issues  we  faced  included:   • an  inconsistent  chart  of  accounts;   • mulBple  off-­‐book  adjustments;     • core  financial  reports  that  were  produced  using  several  applicaBons  and   sources  of  data;     • a  systems  landscape  that  had  proliferated  following  historic  mergers;  and   finally,   • an  integraBon  with  the  Group    consolidaBon  tool  which  relied  heavily  on   manual  processes.”        Chief  Financial  Officer  
  9. 9. CFO|  Objec4ves  (1)    Repor4ng  &  Analysis  -­‐  provide  a  standard,  efficient  method  for   generaBng  reports,  and  free-­‐up  expensive  business  resource  to   P   analyse  informaBon    Standardise  -­‐  create  a  standardised  view  of  Company  allowing   direct  comparison  between  mining  operaBons  on  different  Charts   of  Accounts  &  finance  system  plaXorms   P    Auditable  -­‐  provide  consistent  audited  data  allowing  the  business   to  understand  the  calculaBons  underpinning  every  reported   P   number    Budge4ng  -­‐  Align  budgeBng  processes  to  the  chart  of  accounts   P    Cost  Saving  –  cut  head  count  &  reduce  cost  in  the  Finance  &  IM   funcBons   P  
  10. 10. CFO  |  Objec4ves  (2)    Rapid  Deployment  -­‐  deliver  measurable  business  benefit  within  6   months   P  Control  -­‐  single  point  of  governance  for  the  ERP  Ellipse,  ReporBng,     BudgeBng  and  mapping  to  HFM   P  Future  Proof  -­‐  deliver  a  finance  hub  that  will  adapt  to  the   Company s  evolving  strategy  of  organic  and  acquisiBon  based   P growth    Integra4on  -­‐  Automate  data  transfer  between  key  applicaBons   P  Systems  Consolida4on  –  remove  unnecessary  applicaBons  and   simplify  systems  landscape   P  Data  Integrity  -­‐  eliminate  off-­‐book  adjustments   P
  11. 11. Tes4monial  |  Sponsor  (Sep  2010)  The  reac4on  to  Seismi s  new  solu4on  has  been  overwhelmingly  posi4ve.    It  has  given  the  finance  team  the  control  we  need  over  our  repor4ng  solu4ons,  whilst  the  reports  themselves  provide  accurate,  reconcilable        informa4on  to  our  management  in  a  4mely  and  effec4ve  manner.    It  is    envisaged  that  significant  management  4me  previously  spent  reconciling  systems  will  be  saved  as  a  result  of  the  project.    Its  flexibility  and  scalability  will  allow  us  to  adapt  to  ongoing  Group  or  local  ini4a4ves  that  my  finance  team  will  face.     he  work  performed  by  Seismi  has  been  expertly  managed    Tand  executed  in  all  areas.    We  believe  that  the  solu4on  they  have  delivered  is  world-­‐class."    Chief  Financial  Officer  
  12. 12. Agenda  1.  Masterdata  Governance  Overview  2.  Case  Study  |  Context    3.  Case  Study  |  Solu4on  4.  Ques4ons  
  13. 13. Solu4on  Overview
  14. 14. Logical  Solu4on  |  DRM     No  limit  to  the  number  of  reports  that  can  be  defined   Reports     Ability  to  drill  in  to  transacBons,  work  orders,   Layer   equipment,  etc     Standard  view  of  the  Company  mining  business   Standardisa4on     Standardised  calculaBon  library  for  KPIs     Layer   (financial  and  non-­‐financial  informaBon)     Controls  the  creaBon  of  accounts  in   CoA  Layer  (General  Ledger   General  Ledger   Governance)     Validates  each  account  created  is   mapped  to  the  standardisaBon  layer  
  15. 15. Impact  on  End  Users    Minimal  change  management  –  with  the  excepBon  of  the  7  key  users   there  was  minimal  impact  on  end  users  and  as  such  no  disrupBve,  risky   and  costly  change  management  project  required.      Self  sufficiency  -­‐  the  intuiBve  interface  allows  the  7  key  users  to  manage   DRM  without  costly  external  technical  support.      Stable  and  robust  –  only  two  Bckets  have  been  raised  to  our  Level  2   support  providers  (Seismi).    
  16. 16. Solu4on  Component  |  DRM    Audit  capability  -­‐  every  acBon  is  logged  and  Bme  stamped      Control  and  integrity  -­‐  enforce  correct  data  entry  and  validate  against   defined  business  rules      Security  -­‐  limit  access  by  business  funcBon  and  /  or  geography  and  limit   access  according  to  needs    Logical  hierarchy  -­‐  align  CoA  to  key  business  hierarchies  to  opBmise   reporBng  and  increase  transparency      Versioning  -­‐  take  copies  of  reporBng  hierarchies,  CoA  and  reports  to  allow   a  snapshot  of  the  business  at  any  given  term    Centralised  -­‐  single  source  of  the  truth  for  all  core  business  metadata   (CoA,  Management  Reports  &  Mappings)    Vendor  agnos4c  –  requirement  for  a  tool  that  would  work  with  any   applicaBon  provider  given  the  different  tools  and  vendors   16  
  17. 17. Benefits  (1)   Governance   Repor4ng   Integra4on  Month  End   20%  ReducBon  in  effort  during  the  month  end  process   ProacBve  not  reacBve   Reduced  reconciliaBon   Rapid,  automated  &   masterdata  governance   burden   reliable  integraBon   Improved  management   ProacBve  error  trapping   Accuracy   confidence  in  reported   through  business  rules  not   numbers   reacBve  error  resoluBon   through  human   Accurate  and  Bmely   middleware   informaBon  provided  from   both  the  general  ledger   and  EPM  soluBons  Deployment   Core  business  masterdata   Core  business  reports  can   can  be  rapidly  deployed    to   be  rapidly  deployed  to  new   new  acquisiBons   acquisiBons   Flexibility   Core  EPM  soluBon  "de-­‐coupled"  from  ERP.  A  change  to  the  ERP  will  not  fundamentally   effect  the  EPM  reporBng  layer  
  18. 18. Benefits  (2)   Governance   Repor4ng   Integra4on  Maintenance   Maintaining  the   Reduced  cost  deploy  new   Decommissioning   masterdata  across  mulBple   reports   applicaBons,  simplificaBon   applicaBons  requires  less     of  systems    landscape  and   people     improved  robustness       reduce  support  burden   Change   EffecBve  change   EffecBve  change   management  of  core   management  of  core  Management   business  masterdata   business  reports   Minimal  Impact  on  organisaBon  (people,  infrastructure).  PosiBve  change  for  Finance   Ownership   ApplicaBon  masterdata   Reports  owned  and   Mappings  owned  and   owned  and  changed  by   changed  by  business   changed  by  business   business  people   people   people   Risk   Internal  and  External  audit  approved  (removed  red  flag)   Month  and  year  end  risk  reduced  
  19. 19. Future  –  Easing  future  implementa4ons   BO   OBIEE   Essbase   HFM   EBS  Hyperion  Planning   Business  Modelling     Strategy  &   OBI  Apps   &  Chart  Design    Architecture   FDQM   DRM   EPMA   Fusion   ERP  &  EPM     Integration Legacy   HSF   Solu4ons   Systems   Data   Ellipse   Other  ERP   ODI   Warehouse   Technologies  
  20. 20. Agenda  1.  Masterdata  Governance  Overview  2.  Case  Study  |  Context    3.  Case  Study  |  Solu4on  4.  Ques4ons  
  21. 21. Ques4ons  
  22. 22. Contact  Details  -­‐  LATAM     Jose  Mar4nez  Contreras   Partner  and  Consultant     Email:     Tel:  +56  -­‐  9  9599  0357