Seismi Case Study | Oracle Mining Event | Santiago de Chile | 15 March 2012

EPM | Success Case Study José Mar4nez & Jérôme Marcq 15 March 2012

Agenda 1. Masterdata Governance Overview 2. Case Study | Context 3. Case Study | Solu4on 4. Ques4ons

Finance Func4on | Human Middleware   Manual   Cost   Time   Accuracy Consolida4on Budge4ng and Forecas4ng Human Middleware Analy4cal Repor4ng Transac4onal Repor4ng Chart Maintenance

Finance Func4on | Masterdata Governance   Automated   Control   Centralised   Standardised   Flexible   Robust Budge4ng and Consolida4on Forecas4ng Oracle HFMOracle Planning Masterdata Governance Oracle DRM Analy4cal Transac4onal Repor4ng Repor4ng Oracle Essbase Chart Maintenance

Why masterdata governance ( )? INTEGRATED SYSTEMS AND AUTOMATED PROCESSES (With Masterdata Governance) Vs SILOED SYSTEMS AND MANUAL PROCESSES (Without Masterdata Governance)

Case Study| Technical Overview   ERP – Mincom Ellipse   En44es – More than 15   ERP Account Codes – Approximately 220,000 account codes organised into mulBple charts of accounts   Group Consolida4on Tool – Oracle Hyperion Financial Management   Rela4onal Repor4ng Tool – Business Objects   Analy4cal Repor4ng Tool – Oracle Essbase

Pain Points | Ini4al Situa4on (Feb 2010) “In our Company we recognised that we needed to make our financial processes and supporBng IT infrastructure more effecBve. The issues we faced included: • an inconsistent chart of accounts; • mulBple off-‐book adjustments; • core financial reports that were produced using several applicaBons and sources of data; • a systems landscape that had proliferated following historic mergers; and finally, • an integraBon with the Group consolidaBon tool which relied heavily on manual processes.” Chief Financial Officer

CFO| Objec4ves (1)   Repor4ng & Analysis -‐ provide a standard, efficient method for generaBng reports, and free-‐up expensive business resource to P analyse informaBon   Standardise -‐ create a standardised view of Company allowing direct comparison between mining operaBons on different Charts of Accounts & finance system plaXorms P   Auditable -‐ provide consistent audited data allowing the business to understand the calculaBons underpinning every reported P number   Budge4ng -‐ Align budgeBng processes to the chart of accounts P   Cost Saving – cut head count & reduce cost in the Finance & IM funcBons P

CFO | Objec4ves (2)   Rapid Deployment -‐ deliver measurable business benefit within 6 months P  Control -‐ single point of governance for the ERP Ellipse, ReporBng, BudgeBng and mapping to HFM P  Future Proof -‐ deliver a finance hub that will adapt to the Company s evolving strategy of organic and acquisiBon based P growth   Integra4on -‐ Automate data transfer between key applicaBons P  Systems Consolida4on – remove unnecessary applicaBons and simplify systems landscape P  Data Integrity -‐ eliminate off-‐book adjustments P

Tes4monial | Sponsor (Sep 2010) The reac4on to Seismi s new solu4on has been overwhelmingly posi4ve. It has given the finance team the control we need over our repor4ng solu4ons, whilst the reports themselves provide accurate, reconcilable informa4on to our management in a 4mely and effec4ve manner. It is envisaged that significant management 4me previously spent reconciling systems will be saved as a result of the project. Its flexibility and scalability will allow us to adapt to ongoing Group or local ini4a4ves that my finance team will face. he work performed by Seismi has been expertly managed Tand executed in all areas. We believe that the solu4on they have delivered is world-‐class." Chief Financial Officer

Solu4on Overview

Logical Solu4on | DRM   No limit to the number of reports that can be defined Reports   Ability to drill in to transacBons, work orders, Layer equipment, etc   Standard view of the Company mining business Standardisa4on   Standardised calculaBon library for KPIs Layer (financial and non-‐financial informaBon)   Controls the creaBon of accounts in CoA Layer (General Ledger General Ledger Governance)   Validates each account created is mapped to the standardisaBon layer

Impact on End Users   Minimal change management – with the excepBon of the 7 key users there was minimal impact on end users and as such no disrupBve, risky and costly change management project required.   Self suﬃciency -‐ the intuiBve interface allows the 7 key users to manage DRM without costly external technical support.   Stable and robust – only two Bckets have been raised to our Level 2 support providers (Seismi).

Solu4on Component | DRM   Audit capability -‐ every acBon is logged and Bme stamped   Control and integrity -‐ enforce correct data entry and validate against deﬁned business rules   Security -‐ limit access by business funcBon and / or geography and limit access according to needs   Logical hierarchy -‐ align CoA to key business hierarchies to opBmise reporBng and increase transparency   Versioning -‐ take copies of reporBng hierarchies, CoA and reports to allow a snapshot of the business at any given term   Centralised -‐ single source of the truth for all core business metadata (CoA, Management Reports & Mappings)   Vendor agnos4c – requirement for a tool that would work with any applicaBon provider given the diﬀerent tools and vendors 16

Benefits (1) Governance Repor4ng Integra4on Month End 20% ReducBon in effort during the month end process ProacBve not reacBve Reduced reconciliaBon Rapid, automated & masterdata governance burden reliable integraBon Improved management ProacBve error trapping Accuracy confidence in reported through business rules not numbers reacBve error resoluBon through human Accurate and Bmely middleware informaBon provided from both the general ledger and EPM soluBons Deployment Core business masterdata Core business reports can can be rapidly deployed to be rapidly deployed to new new acquisiBons acquisiBons Flexibility Core EPM soluBon "de-‐coupled" from ERP. A change to the ERP will not fundamentally effect the EPM reporBng layer

Benefits (2) Governance Repor4ng Integra4on Maintenance Maintaining the Reduced cost deploy new Decommissioning masterdata across mulBple reports applicaBons, simplificaBon applicaBons requires less of systems landscape and people improved robustness reduce support burden Change EffecBve change EffecBve change management of core management of core Management business masterdata business reports Minimal Impact on organisaBon (people, infrastructure). PosiBve change for Finance Ownership ApplicaBon masterdata Reports owned and Mappings owned and owned and changed by changed by business changed by business business people people people Risk Internal and External audit approved (removed red flag) Month and year end risk reduced

Future – Easing future implementa4ons BO OBIEE Essbase HFM EBS Hyperion Planning Business Modelling Strategy & OBI Apps & Chart Design Architecture FDQM DRM EPMA Fusion ERP & EPM Integration Legacy HSF Solu4ons Systems Data Ellipse Other ERP ODI Warehouse Technologies

Ques4ons

Contact Details -‐ LATAM Jose Mar4nez Contreras Partner and Consultant Email: jose.marBnez@seismi.net Tel: +56 -‐ 9 9599 0357 www.seismi.net

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Seismi Case Study | Oracle Mining Event | Santiago de Chile | 15 March 2012

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Seismi Case Study | Oracle Mining Event | Santiago de Chile | 15 March 2012 Presentation Transcript