Icc ramadan volunteer orientation slide show

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ICC Ramadan Volunteer Orientation powerpoint

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Icc ramadan volunteer orientation slide show

  1. 1. RAMADAN PROGRAM 2013/1434H ISLAMIC CENTRE OF CANADA
  2. 2. Saturday 6th July, 2013 –  General Volunteer team
  3. 3. 12:00pm Introduction (Leaders names, roles) 12:15pm Opening dua’a - Sh. Abdallah Idris Ali 12:30pm Volunteer  Rights and Responsibilities  Benefits  Key Policies  Registration and Name Tags  Assignments/roles/responsibilities (10 areas to be added)  Meal (Iftaar and snacks)  Information Form  Pledge to serve 1:15pm Question and answers 1:30pm ISNA Tour/Getting to know your team managers/leads 1:40pm Duhr Prayer 2:00pm Lunch/Pizza
  4. 4. History – ICC -13th Ramadan Services Offered (increased) Organizational Structure  ISNA Canada  ICC  Ramadan Committee/subcommittees
  5. 5.  Starts: 1st day is Monday 8th July, 2013 (Tarawih) & Ends with Eid-ul-Fitr and Eid Party on August 18th !  Website Tour / Competition DEMO (competition)  Leadership Team (Introduction – plus more to come)  What can volunteers expect from management  Volunteer Statistics ◦ 65% high school – we had 120 people in 3 days! ◦ 20% University ◦ 15% elementary/middle school, adults etc PROGRAM TODAY
  6. 6. Rights:  To receive guidance, training and direction for your specific role  To be treated as a coworker and not just free help  To have a clear understanding of the job including duties, responsibilities, time commitment  To have the opportunity to develop skills and be assigned roles that offer you new professional and interpersonal challenges
  7. 7. Responsibilities  Be sincere in your community service  You must be dependable, reliable and professional  To carry out duties promptly  Learn about and uphold ISNA Canada’s policies  Accept the guidance and decisions of ISNA Canada Staff and Leadership Team  You must speak up about any problems or issues so that they may be discussed and resolved.
  8. 8. Responsibilities Cont’d: To be punctual, and notify the Volunteer Management Team as early as possible, if you anticipate delays or absences To be alert, (body and mind) while volunteering To provide positive and constructive feedback to ISNA staff and suggest improvements or changes for your role
  9. 9.  Service to humanity, is service to Allah (SWT)  A place to make new friends and discover new experiences  An opportunity to showcase your skills and gain new ones!  A place to share new ideas, interests and passions and your Knowledge, wisdom and experience with others
  10. 10.  Volunteer Hours and Reference Letters  Free Snacks (!!!)  Weekend Iftar  Invitation to Annual Volunteer recognition Event (End of the year)
  11. 11. Islamic Ethical Standards of Conduct At All Times
  12. 12.  Interpersonal ◦ Treating anyone and everyone with utmost dignity and respect (visitors, staff, fellow volunteers etc.) ◦ This means avoiding any behaviour that is considered disrespectful, discriminatory and that could provide any discomfort to the other individual.
  13. 13.  Dress Standards ◦ Dress in a manner that is modest, neat, and well groomed ◦ There is no specific uniform required ◦ Be a an islamic role model internally and externally
  14. 14.  Performance Management Evaluations for all based on:  Performance,  progress,  achievements,  service/etiquette etc. Team leaders – higher levels of responsibility  Peer reviews
  15. 15.  Attendance and Punctuality ◦ Attend your assigned role in a punctual and professional manner (according to schedule) ◦ Please do not be late for your shift or coming back from a break as being late means that your fellow volunteers will be delayed in going on their break.
  16. 16.  Absences ◦ Every volunteer is expected to report to his/her shift on time and to stay for its duration. ◦ In the event that you are unable to attend a team meeting, or a scheduled volunteer shift, please notify the Volunteer Management Team, through e- mail at volunteer@isnacanada.com. We understand that emergencies do arise, however, as we depend on our volunteers for the smooth delivery and execution of projects, we ask that you notify us at least 24 hours in advance of your expected shift.
  17. 17.  Fire ◦ In the event of a fire alarm/fire, you must evacuate the ICC using the nearest safety exit. Once outside, find your way to the front entrance for further instructions.  Medical Emergency ◦ In the event of a medical emergency, call 9-1-1 if necessary and immediately thereafter, notify a staff member of the situation. ◦ In this type of instance, please remain calm and assure the individual that you have notified authorities and that help is on the way.
  18. 18. Before your shift:  Arrive at least fifteen minutes before your shift and check in at the Volunteer Management room (next to book store)  Once there, sign in and collect your id badge (Lanyard)  After registration/sign-in, you will be directed to your team manager/lead for further instructions – proceed to your designated work area. After your shift:  Return to Volunteer Management room to sign out and return your lanyard (this is mandatory!) Registration Routine
  19. 19.  Registration occurs daily in Ramadan and Lanyards/Badges will be distributed then.  Volunteers must wear their Lanyards/Badges and must have them visible at all times when on a shift.  Do not give your id to any other persons – as this will lead to consequences.  If lost/misplaced, they are non-replaceable , there will be a $2 charge for a replacement Registration - Badges
  20. 20. Assignment in areas/teams: 1. Iftar (weekends) – setup/takedown/turnaround 2. Ushering (daily) – in corridors, gymnasium, musallah, foyer/entrance etc) 3. Volunteer room (daily) 4. Donation Boxes (daily, 27th night special role) 5. Children services (daily) 6. Ittikaaf Leads (last 10 nights) 7. Security (daily) 8. Parking (daily) 9. Bookstore (daily) 10. Cleaning (daily) 11. Youth Program / Rooms (daily) CHECKLISTS & ON THE JOB TRAINING AVAILABLE – DO NOT PANIC!
  21. 21. 1. Iftar: (in charge is Dr Ghany) 1. Kitchen Sr Umaima 2. Setup/takedown Br Chihab Kaab 3. Food packaging Sr Nahid 4. Potluck/recycling Sr Farida/ Sr Raadiya 2. Ushering (in charge is Sr Omaya) 1. Corridors, (Sister & brother tba) 2. Gymnasium (Sister & brother tba) 3. Foyer/entrance (Sister & brother tba) 4. Musallah  Sisters Sr Nadia, Sr Sadia,  Brothers 2 tba 3. Volunteer room Sr Omaya + tba 4. Donation Boxes Sr Aisha Rakie*, Sr. Amena Balbaki 5. Childrens Services Sr Yasmin, Sr Qadijah Yusuf 6. Cleaning Sr. Aisha* Sr. Marien Yusuf 7. Youth Room/Program Brother & Sister lead (tba) 8. Facility Support Br. Alassis (to be confirmed) 9. Ittikaaf Leads Overall Br Ahmed Shakir Vahed, Backup? Youth ittikaaf – Br Usman 10. Security: Br. Ahmed Shakir, TBA (+ hired help) 11. Parking: Br. Shoaib & Br. M. Ramadan 12. Bookstore: Br. Arshad*, plus 2 * Staff
  22. 22. Level 1: YOU – if there is a mess please fix it Level 2: Team leads Level 3: 1. Dr Ghany (Iftaar, 27th Night fundraising) 2. Sr. Omaya Rakieh (Volunteer, Ushering, Bookstore, Parking, Youth rooms) 3. Br. Shakir Vahed (Ittikaaf, security, facilities support) 4. Sr. Seema Khan* / Sr Aisha Rakie* (Donation boxes, Babysitting, Cleaning, bookstore) Level 4: Management Sr Seema Khan * (plus mimbar / announcements – everyone to follow protocol!) * Staff (also Br Ilyas, Br Naqvi, Br Mansoor, Br Shameem)
  23. 23.  You will be provided with Free Snacks and water for every evening you volunteer – available in the Volunteer Management room!
  24. 24.  Please complete before you leave!  Volunteer Information/confirm ◦ Your contact information ◦ An emergency contact’s information ◦ Your requirements for a reference letter and volunteer form ◦ Please go to registration desk!  Pledge form
  25. 25.  Need reference letters?  Need volunteer form (hours) signed? ◦ You must request this in writing (before the end of Ramadan – 7th August, 2013)! ◦ InshAllah all will be completed post-Ramadan.  Please Note: ◦ No forms will be signed and no requests for letters will be accepted via email after Ramadan.
  26. 26. #1 Be Sincere! “Actions are (judged) by motives (niyyah), so each man will have what he intended. Thus, he whose migration (hijrah) was to Allah and His Messenger, his migration is to Allah and His Messenger; but he whose migration was for some worldly thing he might gain, or for a wife he might marry, his migration is to that for which he migrated” (Al-Bukhari & Muslim).
  27. 27. #2 Be Friendly “Your smile for your brother is charity.” (Tirmidhi)
  28. 28. #3 Be understanding and compassionate “Allah shows compassion only to those among His slaves who are compassionate.” (Al-Bukhâri and Muslim)
  29. 29. #4 Strive for excellence “Verily, Allah loves that when anyone of you does a job he should perfect it" (Al-Bayhaqi)
  30. 30. #5 Be humble "…and no one will exercise humility for Allah's sake, except that Allah will raise him up". (Muslim)
  31. 31. #6 Keep an open-mind and be willing to learn "The seeking of knowledge is obligatory for every Muslim." (Tirmidhi)
  32. 32. #7 Be a team player! “The similitude of believers in regard to mutual love, affection, fellow-feeling is that of one body; when any limb of it aches, the whole body aches, because of sleeplessness and fever.” (Muslim)
  33. 33.  Review orientation materials and take test to become eligible for special PRIZE draw!  LIKE us at every opportunity possible ◦ Visit the ISNA Canada and ISNA Canada Convention FB pages and spend some time promoting!  Bring your friends, family, neighbours and everyone you know to prayer!   DUA’A for a successful Ramadan.

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