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38 Small Business Software Tools

38 Small Business Software Tools



Time is money. No one understands this more than local business owners do. Whether you're providing a service or selling a product, the daily responsibilities of running a business can feel ...

Time is money. No one understands this more than local business owners do. Whether you're providing a service or selling a product, the daily responsibilities of running a business can feel overwhelming. Make sure your company is operating at peak performance with these small business software tools that are sure to save you both time and money.



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    38 Small Business Software Tools 38 Small Business Software Tools Presentation Transcript

    • Estimates, Income, and Expenses
    • 1. freshbooks With a program like Freshbooks, it’s easy to create branded invoices that incorporate your logo and color scheme. It’s also a money and time management tool because you can accept payment online and schedule automated reminders to clients who are past due.
    • 2. invoice expert Invoice Expert takes the billing process a step further, adding an inventory and customer management database to the mix. The free Lite Edition is an easy-to-use solution for local business owners, but the Advanced Edition ($69.95) is worth a look if your sales are more robust because it allows for unlimited products and customers.
    • 3. kBilling Small business owners who bill for services, run a retail store, or even maintain an online company should consider kBilling. Compatible with Windows, kBilling supports unlimited customers and deals in international currency, which is especially useful for online retailers.
    • Time Tracking
    • 4. Toggl Toggl is one of the highest-rated online time tracking systems because it accommodates up to 200 users per account and easily syncs with Quickbooks or Freshbooks for billing. Their mobile apps also make it easy to record time on the go.
    • 5. Quickbooks One of the best things about QuickBooks is that it keeps local business owners on track with filing deadlines and year-end reports. And, basic and enhanced features create instant paychecks and even calculate payroll taxes.
    • 6. Freckle Freckle is designed for freelancers, contractors, and small teams. One of the biggest benefits is that Freckle breaks down billable vs. unbillable hours – a valuable tool that helps small business owners save money by identifying resource-draining projects.
    • Project Tracking, Appointment Setting, and Licensing
    • 7. Followup.cc Followup.cc keeps small business owners on task with e-mail reminders that show up in an inbox when it’s time to follow-up on an item. There’s an option to archive e-mails for resending at a later date and Salesforce integration intuitively logs activity under a customer’s record.
    • 8. Smartsheet If your brain works best in spreadsheets, Smartsheet is a good option and requires no downloads or installation. With just an internet connection, small business owners can use Smartsheet for everything from project to-do lists to sales tracking.
    • 9. Wrike Projects that require input from a number of collaborators are easily managed with Wrike, a program that brings data from multiple projects into a single workspace. Its interactive dashboard shows real-time activity streams and instant e- mail notifications that make it easy for local business owners to monitor progress.
    • 10. Appointment-Plus If you run a service-based business, Appointment-Plus is for you. It’s an efficient way to keep your appointments in line. Customers can schedule online, you can send automated email and text reminders, and create detailed reports.
    • 11. License123 License123 provides you with a list of the required and optional licenses in your area, along with the estimated applications and fees associated with them. If the license can be filed electronically, they’ll even send you direct links to the online forms and applications.
    • Presentation andDocument Sharing
    • 12. Slideshare One of the top online presentation products for local businesses is Slideshare because its free version is simple to use and offers fantastic social media integration for easy distribution. You can upload your presentation to company blogs, websites or intranets and, with the Pro upgrade, create a branded Slideshare page and embed video into your presentation.
    • 13. Prezi Techie and creative local business owners will dig Prezi’s cloud-based presentation software. A virtual fusion of the classic whiteboard and slides, Prezi is a zoomable canvas that makes it fun to explore ideas between groups. Working in real-time, your group can import media, customize templates, and download the presentation to use offline.
    • 14. Google Documents For a more familiar desktop feel, Google Documents makes the collaborative editing process easy. You’ll see layouts that are similar to Word and Excel documents.
    • 15. Google Presentations Google Presentations tool allows you to add rich animations, custom drawings, transitions, and more. Plus you can access your presentations anywhere from any device.
    • Online Storage
    • 16. Evernote Having a hard time keeping track of articles and resources online? With Evernote, the notes, web videos, files, and images you clip and save are made available on all of your linked devices and computers.
    • 17. Dropbox Dropbox brings photos, documents, and videos directly to you – no matter where you are. It’s like an online filing cabinet that keeps your items safe and lets you easily share with colleagues and clients.
    • 18. Egnyte Local business owners should also consider backing up their files with a cloud service like Egnyte. Cloud computing uses a server hosted on the internet to store, manage, and process data so that you can access your documents from any location without having to sign in to a local server. Egnyte saves you money, too, by eliminating the need for maintenance of file servers, virtual private networks, and FTP sites.
    • Inventory and Payment Systems
    • 19. Wasp Barcode Wasp Barcode’s software includes inventory tracking in addition to barcode scanners and printers, Point of Sale systems and more. Manage, track, and control inventory levels with your desktop, mobile computer or barcode printer.
    • 20. Square Square is a payment system for the iPhone and iPad, as well as Android devices. Mobile local business owners appreciate its fast setup, free card reader, one simple rate (2.75 percent per swipe), and next-day deposits.
    • 21. Intuit Go Payment Intuit Go Payment plugs into the headphone jack of your phone or tablet. There’s no fee, but does incur a 2.7 percent charge on credit card transactions. With Go Payment, deposits take two to three days, compared to Square’s next day – but its main benefit is that it’s compatible with QuickBooks.
    • Online Payment
    • 22. PayPal The digital wallet known as PayPal is a one stop shop for payment solutions for your local business. You get everything you need to accept credit cards from your customers including online sales, invoicing, and in-person payments.
    • 23. PayPal Here PayPal Here turns any iPhone (and soon Android) into a mobile payment system. Local businesses and service providers can send invoices or accept credit card, check, and PayPal payments with PayPal Here.
    • 24. Scott’s Marketplace Coming soon! Scott’s Marketplace makes it easy for any local business to sell online. Simply add your products, connect with online shoppers and collect payment directly through a PayPal e-commerce solution. No technical skills needed!
    • 25. Amazon Payment Amazon Payment lets customers complete purchases on your website using their Amazon.com account. It’s an advantage to local business owners because you’ve got the support of a big name like Amazon, which consumers trust and is backed by the Amazon A-to-Z Guarantee.
    • 26. Google Checkout With Google Checkout, customers visit your website, find what they want, and add it to their shopping cart. They can choose whether to check out with your standard system or, if they have a Google Checkout account, can sign in and submit their stored payment information for a speedier purchase.
    • Hiring & Employee Management
    • 27. Monster.com Besides having access to thousands of resumes, Monster.com offers resources that coach you through the hiring process, and a handful of account features tailored to your company’s specific size and needs.
    • 28. Jobing.com Jobing.com’s Software-as-a-Service suite helps recruit top candidates through web, social media, search, and video marketing.
    • 29. Elance Staffing up a team of hourly or project-based employees is made simpler with Elance. Instantly browse the resumes of qualified online professionals and take advantage of tools to hire, view work as it progresses, and pay for results.
    • 30. Ask a Manager What if you just need basic advice on human resources and employee management? The Ask a Manager blog, written by career columnist Alison Green, answers questions most local business owners will have on topics like exempt employee hours and setting boundaries with staff.
    • 31. G. Neil’s online database At G. Neil’s online database, you’ll find a team of professionals who provide HR advice and support for local businesses. Products, articles, and training resources cover everything from recordkeeping to labor compliance laws.
    • Payroll
    • 32. Xpress Payroll XpressPayroll processes payroll, manages payroll taxes, and creates reports 24 hours a day from any computer with internet access. You can even process payroll over the phone with their company representatives or even fax in payment data to cut checks.
    • E-mail and CRM Marketing
    • 33. Constant Contact In addition to providing professional e-mail marketing capabilities, Constant Contact also connects small businesses with online survey, event marketing, social media, and deal tools.
    • 34. MailChimp Local business owners who want more customization in their e-mail marketing campaigns should consider MailChimp. Users skilled in HTML will appreciate endless personalized design options and the ability to split distribution lists for testing of subject lines and messaging.
    • 35. InfusionSoft For an all-in-one sales and marketing solution, look into InfusionSoft. Designed exclusively for small businesses, InfusionSoft combines powerful CRM, e-commerce, and digital marketing tools into a single online database.
    • Social Media and Networking
    • 36. LinkedIn With LinkedIn you can manage your professional identity, build and engage with your industry peers, and access knowledge, insights and opportunities for your local business.
    • 37. HootSuite HootSuite simplifies social media efforts. With this online social media dashboard, you can manage multiple social profiles, schedule messages and tweets, and even track online conversations about your company or industry.
    • 38. Business card scanner One of the best ways to organize all of the contacts you make at events is with a business card scanner. Products from Xerox and Brother quickly scan important information from the business card and download contact details into a designated folder.
    • Want More?For more local business resources, visitScottsMarketplace.com/blog/business .SCOTTSMARKETPLACE.COM:The Place for Local Businessesto Sell Online