M4 - Business Studies - Spreadsheets

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M4 - Business Studies - Spreadsheets

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  • Spreadsheets
  • M4 - Business Studies - Spreadsheets

    1. 1. Business Studies Spreadsheets
    2. 2. What is a Spreadsheet? <ul><li>A spreadsheet is the computer equivalent of an accounting document . It consists of a grid made from columns and rows. It is an environment that can make working with numbers easy. </li></ul>
    3. 3. What makes a Spreadsheet work? <ul><li>Spreadsheets are made up of </li></ul><ul><ul><li>columns </li></ul></ul><ul><ul><li>rows </li></ul></ul><ul><ul><li>and their intersections are called cells </li></ul></ul><ul><li>In each cell there may be the following types of data </li></ul><ul><ul><li>text (labels) </li></ul></ul><ul><ul><li>number data (constants) </li></ul></ul><ul><ul><li>formulas (mathematical equations that do all the work) </li></ul></ul>
    4. 4. Columns <ul><li>In a spreadsheet the COLUMN is defined as the vertical space that is going up and down the window. Letters are used to show each COLUMN'S location. </li></ul><ul><li>In the above diagram the COLUMN labeled C is highlighted. </li></ul>
    5. 5. Rows <ul><li>In a spreadsheet the ROW is defined as the horizontal space that is going across the window. Numbers are used to designate each ROW'S location. </li></ul><ul><li>In the above diagram the ROW labeled 4 is highlighted. </li></ul>
    6. 6. Cell <ul><li>In a spreadsheet the CELL is defined as the space where a specified row and column intersect. Each CELL is assigned a name according to its COLUMN letter and ROW number. </li></ul><ul><li>In the above diagram the CELL labeled B6 is highlighted. When naming a cell, you should put the column first and the row second. </li></ul>
    7. 7. Data <ul><li>In a spreadsheet there are three basic types of data that can be entered. </li></ul><ul><ul><li>labels - (just some text) </li></ul></ul><ul><ul><li>constants - (just a number) </li></ul></ul><ul><ul><li>formulas - (a mathematical equation used to calculate) </li></ul></ul>ALL formulas MUST begin with an equal sign ( = ). Data Type Example Description Label Name, Hours… Just text Constant 1, 7.2, -4.5 Any number Formula =5+3, =8*14.2 Math equation
    8. 8. Functions <ul><li>Sum – adds up the numbers in a range of cells or calculates an equation. </li></ul><ul><li>Average – gives the average amount of a set of numbers </li></ul><ul><li>Max – returns the largest number in a set of numbers </li></ul><ul><li>Min – returns the smallest number in a set of numbers </li></ul><ul><li>Count – returns the number of entries in a set of numbers </li></ul>
    9. 9. Equations <ul><li>We can write equations in the cells using the SUM function. </li></ul><ul><ul><li>=SUM(D21/12) </li></ul></ul><ul><ul><li>=SUM(D22+D23) </li></ul></ul>
    10. 10. Task <ul><li>Create a Spreadsheet in pairs for your monthly incoming and outgoing. </li></ul><ul><li>Show all your information on a spreadsheet. </li></ul><ul><li>Include: </li></ul><ul><ul><li>Pocket money </li></ul></ul><ul><ul><li>Money from your jobs </li></ul></ul><ul><ul><li>Comics </li></ul></ul><ul><ul><li>Food </li></ul></ul><ul><ul><li>Games </li></ul></ul><ul><ul><li>Clothes </li></ul></ul><ul><ul><li>Bills </li></ul></ul><ul><li>Show on your spreadsheet: </li></ul><ul><ul><li>Totals per month </li></ul></ul><ul><ul><li>Saving/ overspend at the end of the month </li></ul></ul><ul><ul><li>Saving/ overspend at the end of the year </li></ul></ul>

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