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Purchase process


Presentation-education material for Purchase order flow and

Presentation-education material for Purchase order flow and

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  • Here I will talk about why these DBs are connected. Why Purchases retrieves data from the Items, Vendors, Planned orders databases.In addition, I will give explain what will happen with already existing order, and a new order, if the Cost Group property of an item is changed in the slide 5.
  • In a typical environment the following sales order is considered…If the operator skips the first step, the system would notify him/her during the second step that the requested items are not On Hand, and will not process the order to another status, i.e. it will leave it as Open Order.
  • I will explain the differences in these methods and where each method is appropriate to be used.Explain the case study with the MRP


  • 1. Purchase Process and Flow
    SyddanskUniversitet, TechnisheFakultet
    Prepared by KirilIliev
  • 2. Presentation Roadmap
    Access Purchase ledger and Purchase module
    Interconnectivity between the Purchase database and the other modules
    Creating new Purchase order
    Purchase order flow
    Firm future purchase orders
    Case study
  • 3. Access Purchase ledger
  • 4. Purchase order database and other databases
  • 5. Create new Purchase order
    Create new Purchase order
    • Create the new order (CTRL + N) within the respective database
    • 6. Define vendor parameters (automatically retrieved from the Vendors database)
    • 7. Add “lines” (items) within the purchase order (automatically retrieved from the item master)
    • 8. Process the order
  • Purchase order flow
    Open a new purchase order
    Delivery Note
  • 9. Planned Purchase order flow
    • Calculated by the MRP
    • 10. Firm the purchase order
    • 11. Process the order regularly through the “Purchase order” database
  • MRP methods used in purchase orders
    The current setup has three main coverage methods:
    MRP method
    Min/Max method
    Period method
  • 12. Case Study
    You are a part of a company’s logistics and purchase department. The engineering department has put in inquiry of 10 Bike Touring items
    Inspect the needed required items for the BOM item “Bike Touring” and process a purchase order following the instructions from the document
    Follow the recommendations of Josh
    Josh from marketing asks you to make changes on item number 9020 and process a purchase order. Refer to the supplementary document for more information
    The management requires you to enter the system a sales order, make changes to the coverage method of some items, and run the MRP for this particular items. Refer to the supplementary document for more information
  • 13. KirilIliev