COTN Ministry Team MinutesMinistry Team: FinanceDate: 11/9/11Members Present:Present                                      ...
COTN Ministry Team MinutesMinistry Team: OutreachDate: 11/9/11Members Present:Perry Schneider                             ...
COTN Ministry Team MinutesMinistry Team: Congregational DevelopmentDate: 11/9/11Members Present:Kari Marotta              ...
COTN Ministry Team MinutesMinistry Team: WorshipDate:11/9/11Members Present:Nancy Stoller                                 ...
COTN Ministry Team MinutesMinistry Team: Adult FormationDate: 11/9/11Members Present:Jesse Lowe                           ...
COTN Ministry Team MinutesMinistry Team: Buildings and GroundsDate: 11/9/11Members Present:Jon Showalter                  ...
COTN Ministry Team MinutesMinistry Team: Pastoral CareDate: 11/9/11Members Present:Chuck TillKara SladeGail McNallyJane We...
COTN Ministry Team MinutesMinistry Team: Parish LifeDate: 11/9/11Members Present:Annette HughesSandy EntrupAgenda Items Di...
COTN Ministry Team MinutesMinistry Team: Youth FormationDate: 11/9/11Members Present:Olivia Herrick                       ...
COTN Ministry Team MinutesMinistry Team: CommunicationsDate: 11/9/11Members Present:Gail Christensen                      ...
COTN Ministry Team MinutesMinistry Team: StewardshipDate: 11/9/11Members Present:No members present on 11/9Agenda Items Di...
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COTN Ministry Team Minutes

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From the meeting of all teams on Nov. 9, 2011

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COTN Ministry Team Minutes

  1. 1. COTN Ministry Team MinutesMinistry Team: FinanceDate: 11/9/11Members Present:Present Not PresentDave McKinnon Joel KamyaLucy Maloney Nancy GalliganTom McNally Mike RhaneyJohn OldhamAgenda Items Discussed: Budget line items designated by specific teams for estimating and spending Need for Ministry Chair Designated and restricted funds – freeing up of monies. Dave gave out lists, but distribution was tabled until Dec mtgAction Items:Action Item Assigned To Due Date 1) Can we bring youth presence onto the ministry teams? Any John O 11/16/11 High School Jr or Sr interested in account and/or Finance? 2) Dave will speak to Stephanie and Jane about whether or not Dave 11/16/11 Stewardship team will combine w/Finance team. John O expressed an interest on becoming Finance team chair depending on this decision 3) 2012 Budget draft liaisons assigned All 11/30/11 A. Buildings and Grounds, Communications – John B. Outreach, Youth Education, Parish Life – Lucy C. Worship, Pastoral Care – Tom McNally D. Adult Education, Congregational Dev – Nancy E. Stewardship – Dave
  2. 2. COTN Ministry Team MinutesMinistry Team: OutreachDate: 11/9/11Members Present:Perry Schneider Beth CrowCharlie Kerr Pete CrowCarolyn Kerr Liz ChiPat Watson Carol MeyerJanet Alford Harlan HaggeKen TessierAgenda Items Discussed: Mission/Vision Outreach – what is it? Local , global, disadvantaged Core Values – IFFS College Ministry Day at COTNAction Items:Action Item Assigned To Due DateThink about high level category (focus area – Key Community(ies) All 12/14/11Diocesan (interparish), Hunger, Environment, Local vs GlobalTake a second look at Episcopal farm workers, Haiti relief All 12/14/11
  3. 3. COTN Ministry Team MinutesMinistry Team: Congregational DevelopmentDate: 11/9/11Members Present:Kari Marotta Ed EntrupTivey Clark Geyer LongeneckerSue Young Babs FreemanAgenda Items Discussed: Objectives – define mission, scope, expand to include welcoming rather than greeting Phase 2 – incorporation (get involved with ministries) o What should we do to further contact with newcomers after the service?  Develop newcomer packet/rector’s letter (already have)  Phone call  Special events for newcomers  Making newcomers aware of upcoming COTN events (ex – pancake supper) o Develop newcomer’s packet  Classes for kids  Glad Tidings  Ministry teams and contacts  This week at Nativity calendar  Goal is to be informational o Change newcomer sign-in to ask how they want to receive follow-up contact; then contact as requested, make sheet loose, place in classrooms as well as Narthex/Estill House o Develop informational centers in Estill House? o Idea: could get together with things for all ages (Sunday Sweets and Greets)  Crafts for kids led by teens  J2A presentation on mission trips Phase 3 – joining as members Action Items:Action Item Assigned To Due DateDevelop newcomer packetChange sign-up sheetQuarterly newcomer events
  4. 4. COTN Ministry Team MinutesMinistry Team: WorshipDate:11/9/11Members Present:Nancy Stoller Charles WehlandAlicia Lester-BodfordAgenda Items Discussed: Mid-week worship led by lay people (Charlie is interested), Compline, evening prayer, etc Nancy interested in a worship service (mid-week) Maybe lay lead for young adults around 30 We need to let the congregation know when other churches offer a special service (ex- Thanksgiving) What size is wooden cross, its all about scale Is there a committee that will decide the appropriateness of a gift? Pottery Eucharistic vessels – the simpler the better Kick off for fall 2012 – U2 Eucharist?Action Items:Action Item Assigned To Due DateFind out size of wooden crossWhat is Stephanie planning for Lent/Holy WeekMaunday Thursday – feet washing, Good FridayThink of something that we can provide as a Lenten offeringdevotional (possible postings – need to brainstorm)Find out if we are planning a mid-week service in Lent
  5. 5. COTN Ministry Team MinutesMinistry Team: Adult FormationDate: 11/9/11Members Present:Jesse Lowe David StollerGeorge DouglasAgenda Items Discussed: Spring Semester How is fall semester going?Action Items:Action Item Assigned To Due DateSpeaker investigations All 12/14/11Book study I Benedict’s Tool box Stephanie 12/14/11Benedict ClubAnglican Bible Study Jesse 12/14/11Rector Forum Stephanie 12/14/11Forum card Jesse 12/14/11Four ? (could not read) Stephanie/Kara 12/14/11? (could not read) Carl
  6. 6. COTN Ministry Team MinutesMinistry Team: Buildings and GroundsDate: 11/9/11Members Present:Jon Showalter RJ AntonelliKen Special Alfred ChristensenAgenda Items Discussed: Nancy Stoller volunteered to provide design assistance Fetsco overhaul of grounds and quarterly upkeep Eagle scout projects on campus Parking additions and issues Signage – interior and exterior branding Estill House roof painting Safety issues/lighting on campus, integration of fire alarm Memorial Garden Budget: improvement vs maintenance items What else do we want to do? o Communication o Entry –plants, shrubs, etc o Additional lighting in lots o Signage, at road + branding, variance o Leader – next meeting o Safety Walk – next meeting o Fire alarm integration o Door bell button from worship bldg. to let Sunday School know the time to come in for serviceAction Items:Action Item Assigned To Due DateCommunication of work being done on campusCreate inviting entry to campusDevelop list of vendors and contracts for repairsIdentify where lighting needed and prioritizeSelect leader of committee at next meetingInvestigate campus safety issuesSignalling device in Education Bldg to summon children
  7. 7. COTN Ministry Team MinutesMinistry Team: Pastoral CareDate: 11/9/11Members Present:Chuck TillKara SladeGail McNallyJane WehlandAgenda Items Discussed: Task of team Schedule Nature of opportunity Known problems in current approach Keeping discipleship central in pastoral careAction Items:Action Item Assigned To Due DateContinue to recruit team members Chuck 12/14/11
  8. 8. COTN Ministry Team MinutesMinistry Team: Parish LifeDate: 11/9/11Members Present:Annette HughesSandy EntrupAgenda Items Discussed: Fellowship – teams, etc Other parish events – pancake supper, funerals, meals for sicknessAction Items:Action Item Assigned To Due DateRecruit Team members and leader 12/14/11
  9. 9. COTN Ministry Team MinutesMinistry Team: Youth FormationDate: 11/9/11Members Present:Olivia Herrick Megan DouglasGail TillJane WeinbergerElizabeth ClarkBecky ShowalterAgenda Items Discussed: Calendar Children’s coordinator – Olivia can assist an adult Team leaderAction Items:Action Item Assigned To Due DateFind musicians for Windsor Spring OliviaAsk Alan Hamm BeckyCheck on moving Windsor Spring to 12/4, call Connie Susie 11/10Check will Barbara Carroll – when are poinsettias arriving? Susie 11/10Tell Jennie H we need Corlett Hall for regathering breakfast Olivia 11/9Ask Stephanie about Xmas pageant 12/24, 5pm Gail T, OliviaGet regathering breakfast info and email classes Jane WAsk kids if they want to be ?Ask parents if younger kids can come to team meeting Becky
  10. 10. COTN Ministry Team MinutesMinistry Team: CommunicationsDate: 11/9/11Members Present:Gail Christensen Jane HeywardEmilie Sigel Ben HuckabyNancy Difede Sarah BernartAgenda Items Discussed: Present communications Possible communications Survey of congregation – where they want to get info Costs of communications Service providers for website Enhance website to include signoff sheets, minutes, policies, etc Wireless communications Team meeting minutes – where posted Youth members on this team? Budget line Development of a Communication Plan for COTNAction Items:Action Item Assigned To Due DateFind out from Chuck who is our service provider NancyResearch alternatives Nancy, BenResearch cost of newspaper ads GailResearch cost of reusable vinyl signs GailResearch cost of Glad Tidings Emilie#1 Priority – Updated Website Nancy, BenDraw up editable pdf for meeting minutes Ben
  11. 11. COTN Ministry Team MinutesMinistry Team: StewardshipDate: 11/9/11Members Present:No members present on 11/9Agenda Items Discussed:Action Items:Action Item Assigned To Due Date

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