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Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
Effective Coordination
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Effective Coordination

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Created by Sara Ansari. …

Created by Sara Ansari.
Acknowledgements:
1. freeware for PPT background
2. free images: various online sites
3. content: literature on management: various
Presented to peers of ELI Women's Colleges in 2011

Published in: Education
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  • 1. STRATEGIES FOR EFFECTIVE COORDINATIONELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 2. How do you gauge success? 2ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 3. Planning: • First step • More time in planning, lesser hassles in execution, better productivity • The BIG picture • Interpret all information from viewpoint of team • predict • Select most suitable options • Plans B and even C 3ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 4. Planning: contd• Identify and gauge Resources• Time lines• Standards of performance• Criteria: • Achievable • Measurable• Recording, documentation • (after reflection / evaluation)• Re-planning 4 ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 5. Goals and Standards: • Goals: • What can be achieved? • What conditions will prevail once it is achieved? • A time frame for achieving this • Resources that will be used • Standards: • Ongoing performance criteria • Attendance, production, safety 5ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 6. Open Communication:• Information that affects team should be shared• Use clear, unambiguous words• Give specific examples• Express ideas clearly• Keep eye contact• Do not rush into judgement• Be an efficient listener 6ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 7. Delegation: • Why delegate? • More is accomplished • (Office) Time is utilized effectively (deadlines) • Team feels more involved • Better productivity • Control is easier • Specific responsibility & authority • Planned delegation • Effective use of HR 7ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 8. Understanding Conflict : • Productive Conflict: • Sense of competition • More motivation • Exploration of new ideas • More creativity • Detrimental Conflict: • Performance is interrupted • Unhealthy work atmosphere 8ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 9. Resolution of Conflict:• Avoiding: • Denial, minor issues• Accommodating: • Damage risk, cooperation at expense of goals• Compromising: • Aggressive, cooperative• Problem Solving • Needs of both sides addressed, mutual benefit 9ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 10. Staff Development:• Trainers: • Attitude, Knowledge, Approach• Non-threatening opportunities• Well planned: • Use of Profiles• Implementation: • Focused learning (extend deadlines, cover, etc) • Apply training to specific tasks 10ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 11. Staff Evaluation • Periodic review of performance against expectations • Purpose: constructive • Non-threatening / targetting • Compliment when new skills are incorporated. 11ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 12. Effective Meetings: • Purposeful • Start and End on time • Time limits for discussion of each point • Agenda: • Draft for input • Communicate final agenda prior to meet • Info relevant to attendees • Announcement • Summary: Action taken • Meeting Minutes 12ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 13. Time Management: • Team: • Different perceptions, so different strengths and preferences • Facilitate reaching of targets within time allotted 13ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 14. Time Management: contd. • Self: • Explore own preferences first • Use short strategies • Use organizers • Collect feedback • Announce time of availability 14ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 15. Soft Skills: • Perception • Analysis, decision making • Critical thinking • Commitment • Steady performance 15ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 16. Own Development: • Belief in growth • Review of own practices • Updates • Attendance in seminars, etc • Participation in delivery of above 16ELI-WC/PD/STA_sta/Co:strategies/2011-12
  • 17. Thank you! 17ELI-WC/PD/STA_sta/Co:strategies/2011-12

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