Ppt presentation-tips-kailas

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Ppt presentation-tips-kailas

  1. 1. Dr. Kailas GhodkeDr. Kailas Ghodke
  2. 2. Dr. Kailas GhodkeDr. Kailas Ghodke
  3. 3. Dr. Kailas GhodkeDr. Kailas Ghodke33 Tips to be CoveredTips to be Covered 1.1. General InformationGeneral Information for Slidesfor Slides 2.2. OutlinesOutlines 3.3. OpeningOpening 4.4. Detail of Main PointsDetail of Main Points 5.5. Slide StructureSlide Structure 6.6. FontsFonts 7.7. ColourColour 8.8. BackgroundBackground 9.9. LayoutsLayouts 10.10. GraphsGraphs 11.11. Spelling andSpelling and GrammarGrammar 12.12. Talking to the SlidesTalking to the Slides 13.13. Visuals are moreVisuals are more memorable thanmemorable than words alonewords alone 14.14. General PointsGeneral Points 15.15. ConclusionsConclusions 16.16. QuestionsQuestions
  4. 4. Dr. Kailas GhodkeDr. Kailas Ghodke44 General Information for SlidesGeneral Information for Slides  Be consistent with your headings and subheadings.Be consistent with your headings and subheadings.  Use the same font, size, and colour throughout.Use the same font, size, and colour throughout.  Use the same wording in your table of contentsUse the same wording in your table of contents slide as in your detailed slides.slide as in your detailed slides.  This makes your presentation easier to follow.This makes your presentation easier to follow.
  5. 5. Dr. Kailas GhodkeDr. Kailas Ghodke55 General Information for SlidesGeneral Information for Slides contdcontd..  Don't jumps slidesDon't jumps slides ( Hide the not so necessary slides before the( Hide the not so necessary slides before the presentation)presentation)  Always end your presentation with a thank youAlways end your presentation with a thank you slideslide
  6. 6. Dr. Kailas GhodkeDr. Kailas Ghodke66 OutlineOutline  Make 1Make 1stst or 2or 2ndnd slide as an outline of presentationslide as an outline of presentation  The outline shall beThe outline shall be in the form of a table ofin the form of a table of contents / agendacontents / agenda  The outline shall show the topics that will beThe outline shall show the topics that will be covered and the order in which it will be covered.covered and the order in which it will be covered. – E.g.: previous slideE.g.: previous slide
  7. 7. Dr. Kailas GhodkeDr. Kailas Ghodke77 OutlineOutline contdcontd..  Follow the order of your outline for the rest of theFollow the order of your outline for the rest of the presentationpresentation  Only place main points on the outline slideOnly place main points on the outline slide – E.g.: Use the titles of each slide as main pointsE.g.: Use the titles of each slide as main points
  8. 8. Dr. Kailas GhodkeDr. Kailas Ghodke88 OpeningOpening  Arouse your audience's interestArouse your audience's interest  Demonstrate why the topic is importantDemonstrate why the topic is important (i.e.: why they should listen to you)(i.e.: why they should listen to you)
  9. 9. Dr. Kailas GhodkeDr. Kailas Ghodke99 Detail of Main PointsDetail of Main Points  Use effective titles.Use effective titles.  Just looking at the slide one can understand itsJust looking at the slide one can understand its meaning.meaning.  Always read out the title of the slideAlways read out the title of the slide
  10. 10. Dr. Kailas GhodkeDr. Kailas Ghodke1010 Detail of Main PointsDetail of Main Points contdcontd..  Limit the number of points you make.Limit the number of points you make. (Since listeners cannot process as much information(Since listeners cannot process as much information as readers can.)as readers can.)  Be clear when you are switching to a new point.Be clear when you are switching to a new point. (Since listeners cannot follow as easily as readers(Since listeners cannot follow as easily as readers can)can)
  11. 11. Dr. Kailas GhodkeDr. Kailas Ghodke1111 Slide Structure – GoodSlide Structure – Good  Use 1-2 slides per minute of your presentationUse 1-2 slides per minute of your presentation  Write in point form, not complete sentencesWrite in point form, not complete sentences  Include 4-5 points per slideInclude 4-5 points per slide  Avoid wordiness:Avoid wordiness: Use short sentencesUse short sentences && smallsmall keykey wordswords  Avoid phrases that are difficult to pronounceAvoid phrases that are difficult to pronounce
  12. 12. Dr. Kailas GhodkeDr. Kailas Ghodke1212 Slide Structure - BadSlide Structure - Bad  This page contains too many words for aThis page contains too many words for a presentation slide. It is not written in point form,presentation slide. It is not written in point form, making it difficult both for your audience to readmaking it difficult both for your audience to read and for you to present each point. Although thereand for you to present each point. Although there are exactly the same number of points on this slideare exactly the same number of points on this slide as the previous slide, it looks much moreas the previous slide, it looks much more complicated. In short, your audience will spendcomplicated. In short, your audience will spend too much time trying to read this paragraph insteadtoo much time trying to read this paragraph instead of listening to you.of listening to you.
  13. 13. Dr. Kailas GhodkeDr. Kailas Ghodke1313 Slide Structure – GoodSlide Structure – Good  Show one point at a time:Show one point at a time: – Will help audience concentrate on what you are sayingWill help audience concentrate on what you are saying – Will prevent audience from reading aheadWill prevent audience from reading ahead – Will help you keep your presentation focusedWill help you keep your presentation focused
  14. 14. Dr. Kailas GhodkeDr. Kailas Ghodke1414 Slide Structure - BadSlide Structure - Bad  Do not use distracting animationDo not use distracting animation  Do not go overboard with the animationDo not go overboard with the animation  Be consistent with the animation that you useBe consistent with the animation that you use
  15. 15. Dr. Kailas GhodkeDr. Kailas Ghodke1515 Fonts - GoodFonts - Good  Use at least an 18-point fontUse at least an 18-point font  Use different size fonts for main points andUse different size fonts for main points and secondary pointssecondary points – this font is 24-point, the main point font is 28-point, and thethis font is 24-point, the main point font is 28-point, and the title font is 36-pointtitle font is 36-point  Use a standard font like Times New Roman or ArialUse a standard font like Times New Roman or Arial  Use a upper case and lower case fontUse a upper case and lower case font
  16. 16. Dr. Kailas GhodkeDr. Kailas Ghodke1616 Fonts - BadFonts - Bad  If you use a small font, your audience won’t be able to read what you have writtenIf you use a small font, your audience won’t be able to read what you have written  CAPITALIZE ONLY WHEN NECESSARY. ITCAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READIS DIFFICULT TO READ  Don’t use onlyDon’t use only uppercase fontuppercase font  Don’t use a complicated fontDon’t use a complicated font
  17. 17. Dr. Kailas GhodkeDr. Kailas Ghodke1717 Font Colour - GoodFont Colour - Good  Use a colour of font that contrasts sharply with theUse a colour of font that contrasts sharply with the backgroundbackground – E.g.: blue font on white backgroundE.g.: blue font on white background  Use colour to reinforce the logic of your structureUse colour to reinforce the logic of your structure – E.g.: light blue title and dark blue textE.g.: light blue title and dark blue text  Use colour to emphasize a pointUse colour to emphasize a point – But only use thisBut only use this occasionallyoccasionally
  18. 18. Dr. Kailas GhodkeDr. Kailas Ghodke1818 Font Colour - BadFont Colour - Bad  Using a font colour that does not contrast with theUsing a font colour that does not contrast with the background colour is hard to readbackground colour is hard to read  Using colour for decoration isUsing colour for decoration is distractingdistracting andand annoyingannoying..  Using a different colour for each point isUsing a different colour for each point is unnecessaryunnecessary – Using a different colour for secondary points is alsoUsing a different colour for secondary points is also unnecessaryunnecessary  TTrryyiinngg ttoo bbee ccrreeaattiivvee ccaann aallssoo bbee bbaadd
  19. 19. Dr. Kailas GhodkeDr. Kailas Ghodke1919 Background - GoodBackground - Good  Use backgrounds such as this one that areUse backgrounds such as this one that are attractive but simpleattractive but simple  Use backgrounds which are lightUse backgrounds which are light  Use the same background consistently throughoutUse the same background consistently throughout your presentationyour presentation
  20. 20. Background – BadBackground – Bad  Avoid backgrounds that are distracting orAvoid backgrounds that are distracting or difficult to read fromdifficult to read from  Always be consistent with the backgroundAlways be consistent with the background that you usethat you use
  21. 21. Dr. Kailas GhodkeDr. Kailas Ghodke2121 Utilization of background spaceUtilization of background space -Good-Good  Use all the space available, such as this oneUse all the space available, such as this one  If there are only two points , the layout shall beIf there are only two points , the layout shall be such that they occupy all the available spacesuch that they occupy all the available space
  22. 22. Dr. Kailas GhodkeDr. Kailas Ghodke2222 Utilization of background space-Utilization of background space- BadBad  If you don't utilize all the space availableIf you don't utilize all the space available  The layout will look empty like this slideThe layout will look empty like this slide
  23. 23. Slide LayoutSlide Layout  Slide layout – It is total space available for title and forSlide layout – It is total space available for title and for the body text.the body text.  Slide layout depend on the type of presentation.Slide layout depend on the type of presentation.  If the matter is less then the layout which you haveIf the matter is less then the layout which you have seen in the previous slides is OK. For e.g..seen in the previous slides is OK. For e.g.. – Introduction presentationIntroduction presentation – Not a serious presentationNot a serious presentation – No graphs , visuals and flow chartsNo graphs , visuals and flow charts  If the matter is too much , than this layout is good for,If the matter is too much , than this layout is good for, – a serious presentationa serious presentation – Presentation with lots of graph, visuals ,tables and flowPresentation with lots of graph, visuals ,tables and flow chartscharts 23 Dr. Kailas GhodkeDr. Kailas Ghodke
  24. 24. Dr. Kailas GhodkeDr. Kailas Ghodke2424 Graphs - GoodGraphs - Good  Use graphs rather than just charts and wordsUse graphs rather than just charts and words – Data in graphs is easier to comprehend & retain than isData in graphs is easier to comprehend & retain than is raw dataraw data – Trends are easier to visualize in graph formTrends are easier to visualize in graph form  Always title your graphsAlways title your graphs
  25. 25. Dr. Kailas GhodkeDr. Kailas Ghodke2525 Graphs - GoodGraphs - Good Item Sold in first four months of 2007 Sales unit in lacs 20.4 27.4 90 20.4 30.6 38.6 34.6 31.6 0 20 40 60 80 100 January February March April Blue Balls Red Balls
  26. 26. Dr. Kailas GhodkeDr. Kailas Ghodke2626 Graphs - BadGraphs - Bad January February March April Blue Balls 20.4 27.4 90 20.4 Red Balls 30.6 38.6 34.6 31.6
  27. 27. Dr. Kailas GhodkeDr. Kailas Ghodke2727 Graphs - BadGraphs - Bad 20.4 27.4 90 20.4 30.6 38.6 34.6 31.6 0 10 20 30 40 50 60 70 80 90 100 January February March April Blue Balls Red Balls
  28. 28. Dr. Kailas GhodkeDr. Kailas Ghodke2828 Graphs - BadGraphs - Bad  Minor gridlines are unnecessaryMinor gridlines are unnecessary  Font is too smallFont is too small  Colours are illogicalColours are illogical  Title is missingTitle is missing  Shading is distractingShading is distracting
  29. 29. Dr. Kailas GhodkeDr. Kailas Ghodke2929 Spelling and GrammarSpelling and Grammar  Proof your slides for:Proof your slides for: – speling mistakesspeling mistakes – the use of of repeated wordsthe use of of repeated words – grammatical errors you might have makegrammatical errors you might have make  If English is not your first language, please haveIf English is not your first language, please have someone else check your presentation!someone else check your presentation!
  30. 30. Dr. Kailas GhodkeDr. Kailas Ghodke3030 Talking to the SlidesTalking to the Slides  When you dim the lights and go into "presentationWhen you dim the lights and go into "presentation mode" is the moment you move from a two-waymode" is the moment you move from a two-way conversation to a one-way lecture / broadcast.conversation to a one-way lecture / broadcast.  It's difficult to be interactive when you're behindIt's difficult to be interactive when you're behind your laptop, at a podium, watching your slides onyour laptop, at a podium, watching your slides on the small screen.the small screen.
  31. 31. Dr. Kailas GhodkeDr. Kailas Ghodke3131 Visuals are more memorable thanVisuals are more memorable than words alonewords alone  No picturesNo pictures  No charts or graphsNo charts or graphs  No comic reliefNo comic relief  Just words, words, and more words.Just words, words, and more words.  Only bullet point presentationOnly bullet point presentation Will end up your presentation into a boring stuffWill end up your presentation into a boring stuff
  32. 32. Dr. Kailas GhodkeDr. Kailas Ghodke3232 General PointsGeneral Points  Practice your presentation so that you feelPractice your presentation so that you feel comfortable talking and looking at your audience.comfortable talking and looking at your audience.  Notes are important but you should not be readingNotes are important but you should not be reading 100% of the time.100% of the time.
  33. 33. Dr. Kailas GhodkeDr. Kailas Ghodke3333 General PointsGeneral Points contdcontd..  Out of respect for those who are listening to you,Out of respect for those who are listening to you, please dress appropriately.please dress appropriately.  Business dress is expected (suit, shirt and tie, areBusiness dress is expected (suit, shirt and tie, are acceptable). T-shirts, sandals and shorts are notacceptable). T-shirts, sandals and shorts are not acceptable.acceptable.
  34. 34. Dr. Kailas GhodkeDr. Kailas Ghodke3434 ConclusionConclusion  Use an effective and strong closingUse an effective and strong closing – Your audience is likely to remember your last wordsYour audience is likely to remember your last words  Use a conclusion slide to:Use a conclusion slide to: – Summarize the main points of your presentationSummarize the main points of your presentation – Suggest future avenues of researchSuggest future avenues of research
  35. 35. Dr. Kailas GhodkeDr. Kailas Ghodke3535 Questions??Questions??  End your presentation with a simple questionEnd your presentation with a simple question slide to:slide to: – Invite your audience to ask questionsInvite your audience to ask questions – Provide a visual aid during question periodProvide a visual aid during question period – Avoid ending a presentation abruptlyAvoid ending a presentation abruptly
  36. 36. Dr. Kailas GhodkeDr. Kailas Ghodke3636
  37. 37. Dr. Kailas GhodkeDr. Kailas Ghodke3737
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