Hardware and Software Acquisition
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Hardware and Software Acquisition

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Hardware and Software Acquisition Hardware and Software Acquisition Presentation Transcript

  • Hardware and Software Acquisition
  • Hardware and Software Acquisition
    • L.B. Brady
    • Information Technology Services
    • [email_address]
    • Trina Bickford
    • Purchasing Office
    • [email_address]
  • Objective
    • Identify important campus site licenses and hardware purchase options as well as rules related to hardware and software purchases
  • Overview
    • If you remember nothing else…
    • Types of Purchases
    • Purchasing Highlights
    • ITS’ Role
    • What will you need to buy?
    • Resources
  • If You Remember Nothing Else…
    • We are a state-supported institution of higher education, which means we are regulated
    • If it’s common, we probably already have a solution licensed or on a blanket order
    • You can’t sign contracts or software licenses
    • Before you buy something, ask if it already exists on campus and/or is provided centrally
  • Purchasing Highlights
    • Contact the purchasing person in your department
    • There are rules; look for them, ask. For example:
      • ProCards cannot be used for guns and ammo (and numerous other things as well)
      • Purchases over $25,000 require formal bids/quotes solicited by Purchasing
    • Certain purchases, particularly larger ones might take additional time because of rules and bidding; plan accordingly
    • See Purchasing FAQs at:
      • http://www.utexas.edu/admin/purchasing/faq.html
  • ITS Role
    • Facilitate making common technology easy to buy
      • Blanket orders
      • Volume licenses: http://www.utexas.edu/its/sds/
      • Campus Computer Store: http://www.computerstore.utexas.edu
    • Recommend system configurations
    • Help you and University
  • What are common technology purchases?
    • Desktops/Laptops/ Servers
    • Operating Systems
    • Microsoft Office
    • Other Application Software
      • Adobe/Macromedia
      • Additional Microsoft
    • Research oriented software
      • Stats
      • Math
    • Print/fax/copy/scan (new security concerns)
    • Security (Bevoware)
      • Anti-virus
      • Firewall
      • Anti-spam
    • Browsers, e-mail clients
    • Audio/Visual equipment
  • Hardware
    • Blanket Orders
      • Dell
      • Apple
      • Office Depot
    • Campus Computer Store
  • Operating Systems
    • Look first in Software Distribution & Sales
    • Microsoft Licenses
      • Desktop OS upgrades are licensed for all computers
      • Server software through Dell Select
    • Mac OS
    • Linux
  • Bevoware
    • Anti-virus software
    • Firewall
    • Browsers
    • Utilities
    • What does “free download” really mean?
      • Can I use it free forever?
      • Can I give it to someone else?
    • https://www.utexas.edu/its/bevoware/
  • Application Software
    • Look first in Software Distribution & Sales
    • Microsoft Campus Enterprise License
      • MS Office, V Studio licensed for all campus computers
      • Department media available thru Dell Select
      • Additional MS software thru Dell Select
    • Adobe/Macromedia
    • Campus Computer Store
    • Department of Information Resources(DIR)
  • Research-Oriented Software
    • Software Distribution Services
    • SAS
    • SPSS
    • Mathematical Software
    • http://www.utexas.edu/its/rc/
  • Software License Issues (the fine print)
    • Many complex issues
    • License-only
    • License and media
    • Shrink wrap box
    • Software maintenance
    • Accessibility
    • Don’t guess
  • Software License Issues
    • Many complex issues
    • License-only
    • License and media
    • Shrink wrap box
    • Software maintenance
    • Permanent vs. Subscription
    • Accessibility
    • Don’t guess
  • Warranties, Service, Maintenance
    • Recommended care packages
    • Campus repair service
      • ITS (for UT owned only)
      • Campus Computer Store
    • Software maintenance
  • IT Services
    • Programming
    • Training
    • Similar purchasing rules apply
    • Look on campus for services first
    • Consulting
    • Security & Accessibility Standards Apply
  • End of Life/Recycle/Surplus
    • Surplus (strict rules)
      • Who can receive equipment
    • Disposal Service-hard drives, media (FAC Information Desk M-F 9-5)
    • Destruction of Data
  • Purchasing Green and Recycling E-waste
  • Green Purchasing
    • Purchase Energy Star rated:
      • Computers
      • Monitors (LCD)
      • Printers
    Consider purchasing paper with recycled content http://www.energystar.gov/
  • Recycling E-waste on Campus Campus Computer Store: Trade in old personal electronics for money, or recycle them for free! CCART System: Surplus for university-owned items
  • Recycling E-waste off Campus City of Austin: Provides a list of recommended recyclers Dell Apple (has special Texas program) Office Depot
  • Resources
    • Contact e-mail addresses
      • [email_address]
      • utsales@computerstore.utexas.edu
    • URLs
      • Purchasing FAQ –
      • http://www.utexas.edu/admin/purchasing/faq.html
      • Campus Computer Store – http://www.computerstore.utexas.edu
      • Software Distribution – http://www.utexas.edu/its/sds
      • Office Depot – http://www.utexas.edu/admin/purchasing/officedepot.html
      • DIR – http://www.dir.state.tx.us/servlet/products
      • Bevoware – https://www.utexas.edu/its/bevoware
  • Questions?