Your SlideShare is downloading. ×
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Enterprise Wide Anti Virus Software
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×
Saving this for later? Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime – even offline.
Text the download link to your phone
Standard text messaging rates apply

Enterprise Wide Anti Virus Software

406

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
406
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
7
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. THE UNIVERSITY OF WESTERN ONTARIO REQUEST FOR PROPOSAL ENTERPRISE WIDE ANTI VIRUS SOFTWARE UWORFP03-0948 DECEMBER 16 2009 Revision 5: 2009.12 1. BACKGROUND
  • 2. UWORFP03-0948 Anti Virus Software 2010/05/04 1.1. The University of Western Ontario (Western), the third largest university in Ontario, has a full and part-time enrollment of more than 33,329 graduate and undergraduate students and includes affiliate University Colleges. The Western campus covers 487 hectares and is located about 4 km north of the centre of London. There are approximately 3200 Full- Time Staff and Faculty. An additional 5,000 Part-Time Staff and Faculty represent approximately 3,800 Full-Time equivalents. 1.2. Western's web site is http://www.uwo.ca. 2. CURRENT ENVIRONMENT 2.1. The current IT environment consists of multiple hardware platforms, operating systems and a complex email environment. 2.2. The primary and current software is Office Scan and the Office Scan licensing contract expires August 2010. 2.3. The current software Office Scan is hosted centrally which distributes updates and pattern files to approximately to 7000+ computers located in the various administration departments and faculties. The current version of Office Scan is not an enterprise wide solution. 2.4. Two other products manage approximately 600 of the remaining clients who are segregated based on the clients’ needs. 2.5. The table below represents the current licensing structure within Western: VENDOR PRODUCT PURCHASED TrendMicro OfficeScan 8 / 10 7,762 Sophos Enterprise 3.1 500 Symante c Endpoint Protection 11 150 8,412 2.6. Appendix E Current Configuration provides a graphical representation of Western’s current software configuration. 2.7. The table below represents the operating systems managed by Anti Virus consoles supported by Western: SERVERS Office Scan 8 Office Scan 10 Sophos Symante c Windows 2000 Server X PAGE 2
  • 3. UWORFP03-0948 Anti Virus Software 2010/05/04 Windows 2000 Terminal X Server Windows 2003 Server X X X Windows 2003 Server R2 X X Windows 2008 Server X X Windows 2008 Server R2 X X X MAC OS X X WORKSTATIONS Office Scan 8 Office Scan 10 Sophos Symante c Windows 2000 Professional X Windows XP X X X Windows Vista X X Windows 7 X MAC OS X X MAIL SERVERS OS SMTP SERVER SCANNER Windows 2003 Server MS Exchange IMSS 2003/2007 Red Hat Ent Linux 5 Sun Java System IMSS Messaging Server 3. SCOPE OF PROJECT 3.1. This Request for Proposal (RFP) is being issued on behalf of Western’s Information Technology Services (ITS). 3.2. Western is requesting proposals for distribution license(s) for software and other products to provide: • Desktop and server virus protection • Optional desktop and server anti spyware • Optional host based firewall 3.3. The overall environment will be a central physical infrastructure, top down, logically managed using controlled delegation. Proponents should refer to Appendix F Future Configuration which represents a logical schematic of how Western envisions the new software configuration to exist within Western’s infrastructure. 3.4. The table below represents the operating systems that Western is required to support: WINDOWS OS MAC OS LINUX/UNIX OS MOBILE DEVICES PAGE 3
  • 4. UWORFP03-0948 Anti Virus Software 2010/05/04 Windows 2000 Professional Mac OS x 10.4 Centos 4 Blackberry Windows 2000 Server Mac OS x 10.4 Centos 5 iPhone Server Windows 2000 Terminal Server Mac OS x 10.5 Red Hat Enterprise Palm OS Linux 4 Windows XP Mac OS x 10.5 Red Hat Enterprise Symbian Server Linux 5 Windows Server 2003 Mac OS x 10.6 Solaris 10 Windows Mobile Windows Server 2003 R2 Mac OS x 10.6 Scientific Server Windows Vista Windows 2008 Server Windows Server 2008 R2 Windows 7 3.5. The software should provide administration tools to enable centrally controlled management (i.e. a central console can manage the entire campus and department representatives can be assigned management capabilities). 3.6. Western’s objective is to have a new software solution installed and running and to have the existing desktops and servers migrated to the new environment prior to the expiration of the current software. 3.7. The proposed number of desktops and servers provided in the table below are estimates and are furnished for Proponents to be able to provide proposals for software that will satisfy current users ( as specified in Section 2.5) and has sufficient future expansion capabilities that will support all required operating systems. Proposed Total Estimated Number of Licenses 9800 Windows Desktops 8000 Macs 500 Linux 200 Mobiles 500 Servers 600 3.8. Western’s preference is to have a single solution, however, it may be necessary to implement multiple products and therefore the proponent(s) response(s) do not need to cover all platforms as Western may select multiple solutions to cover all of its needs. PAGE 4
  • 5. UWORFP03-0948 Anti Virus Software 2010/05/04 4. PROPONENTS INSTRUCTIONS 4.1. Interested Proponents must provide their primary contact email address immediately upon receipt of the bid documents to: Helga Alcorn Telephone: 519 661 2111 ext 84590 Fax number: 519 661 3772 Email: halcorn@uwo.ca 4.2. All communications regarding this Request for Proposal (RFP) must be directed to Helga Alcorn in writing or via e- mail. Violation of this directive may result in the disqualification of the Proponent from the RFP process. 4.3. All questions regarding this RFP must be directed to Helga Alcorn via email. Violations of this directive may result in the disqualification of the Proponent from the RFP process. 4.4. Questions pertaining to this RFP must be received no later than Tuesday, January 5th, 2010 at 12:00 pm. All questions will be answered and distributed no later than Friday, January 8th, 2010 at 12:00 pm. 4.5. Responses to questions will be distributed to all Proponents through the Proponent’s primary contact via e-mail and posted on www.westernbuys.ca under this document. 4.6. Eight (8) hard copy (s) and two (2) electronic copies in Word or Excel format must be submitted and enclosed in a sealed envelope bearing the name and address of the Proponent clearly marked on the outside of the envelope and the RFP information as follows: “RFP – UWORFP03-0948 – Enterprise Wide Anti Virus Software”. 4.7. Timetable DATE EVENTS December 16, 2009 RFP released January 5 ,2010 at 12.00 PM (Noon) Questions and Answers deadline January 8 ,2010 at 12.00 PM (Noon) Questions and Answer responses January 21,2010 at 12.00 PM (Noon) RFP closing time TBD Presentations/Interviews 4.8. Proposals will be received by Western no later than 12:00 Noon January 21, 2010 as indicated by the stamp clock in Services Support Building Delivery address if Bidders are Hand delivering RFP Documents: University of Western Ontario Purchasing Department PAGE 5
  • 6. UWORFP03-0948 Anti Virus Software 2010/05/04 Support Services Building Suite 6100 1393 Western Road London On., N6G 1G9 Attention: Helga Alcorn Email: halcorn@uwo.ca If Bidders are using Couriers to deliver their RFP responses, Couriers must deliver to the following UWO Location: University of Western Ontario Support Services Building Western Office Supplies, Dock 19 1393 Western Road London On., N6G 1G9 Attention: Helga Alcorn Email: halcorn@uwo.ca 4.9. Proposals received after the closing time and date will be returned unopened to the sender. Proposals submitted by facsimile or e-mail will not be accepted. 4.10.Proponents must acquaint themselves with the terms and conditions of this document and respond to all sections of the RFP by indicating the reference number for each section and clearly identify, by clause, any exceptions (i.e. Section 4.01 Agreed). Failure to do so will be deemed that all the terms and conditions have been accepted by your organization. Submitting your organization’s standard terms and conditions will not be acceptable to fulfill this requirement. 4.11.Proponents may submit proposals for all or any part of the software requirements being offered in this RFP. 4.12.Western reserves the right to choose more than one Proponent to supply the different types of Software that may be required to support Western’s environment. 4.13.All questions and answers during the RFP period will be communicated by email with the primary contacts as well as posted on http://www.westernbuys.uwo.ca under this document. Responses to questions will be distributed to all Proponents, through the Proponent’s primary contact via e-mail, in a timely fashion. 4.14.No amendments or change to proposals will be accepted after the closing date and time. 4.15.Submissions must be prepared in accordance with the conditions outlined in this and any associated documents. Failure to comply may result in the disqualification of the proposal. PAGE 6
  • 7. UWORFP03-0948 Anti Virus Software 2010/05/04 5. SPECIAL INSTRUCTIONS TO PROPONENTS 5.1. Proponents are to provide three relevant customer references, including contact name, role, telephone number / email address and description of completed project(s). The project(s) should be of a similar scope and size as identified in this RFP document and ideally from a Higher Educational/Research institution similar to Western. Proponents are to provide this information in Appendix C Software Requirements. 5.2. Proponents must be the Manufacturer(s) authorized Dealer/Distributor with staff duly certified as designers, installers and maintenance technicians for their proposed solution. 5.3. Proponents must have the proprietary right or license to use any software being provided. 5.4. Proponents should state if they will provide Western access to its source code for any software used in the equipment. 5.5. Proponents shall include a fully functional copy of the software to be considered for each platform or made accessible for downloading. ITS will distribute copies of this software to members of the evaluation committee. (This software will be returned and/or destroyed after the evaluation is completed). 5.6. Proponents must specify if any of the new version or release of the software, as identified in their RFP submission will be provided to Western free of charge if a new version or release is brought to market within 120 days after acceptance of the software by Western. 6. FUNCTIONAL REQUIREMENTS 6.1. Proponents should refer to Appendix F Future Configuration which represents a logical schematic of how Western envisions the new software configuration would exist within Western’s infrastructure. 6.2. As part of their submission, proponents must complete Appendix C Software Requirements to provide details as to how their proposed software solution would meet Western’s Functional Requirements. 6.3. All equipment must meet legislated standards and externally bear a mark or label approved by the Standards Council of Canada or equivalent. (I.e. ULC, CSA, FDA). 7. QUALITY 7.1. Unless otherwise stated, the specified software must be new, in good condition and fit PAGE 7
  • 8. UWORFP03-0948 Anti Virus Software 2010/05/04 for the purpose for which they are being acquired. 7.2. State if your company is ISO registered. Proponents are to provide this information in Appendix C Software Requirements 7.3. Proponents are to provide the name of the individual responsible for handling the Western account and the individual that Western will contact to escalate unresolved complaints. Response to this question should be input into Appendix C Software Requirements. 7.4. State if your company has a guaranteed turnaround time for problem resolution. Proponents are to provide this information in Appendix C Software Requirements 8. WARRANTY AND MAINTENANCE 8.1. Proponents should state the length of the manufacturers’ warranty. State the length and cost of an extended warranty. Proponents are to provide this information in Appendix C Software Requirements. 8.2. Proponents should state the location of their distribution centre. Proponents are to provide this information in Appendix C Software Requirements. 8.3. Proponents should state the hourly rate for time and materials for any maintenance not covered under warranty. Does the hourly rate include travel? Proponents are to provide this information in Appendix D Pricing. 9. SERVICE, OPERATING AND TECHNICAL MANUALS 9.1. The successful Proponent(s) shall supply all technical, operating and service manuals for all the items purchased as a result of this RFP. 9.2. The successful Proponent(s) should identify if the information can be obtained direct from the manufacturer via the Internet. Proponents are to provide this information in Appendix C Software Requirements. 9.1. 9.3. The successful Proponent(s) should provide the web site addresses for each manufacturer. Proponents are to provide this information in Appendix C Software Requirements 10. TRAINING/SUPPORT 10.1.State the number of hours of training to be included. Is training provided on site? If the training is off site – identify the dates and locations. Proponents are to provide this information in Appendix C Software Requirements. 10.2.State any limitations on the number of Western individuals who can take advantage of PAGE 8
  • 9. UWORFP03-0948 Anti Virus Software 2010/05/04 training sessions. Proponents are to provide this information in Appendix C Software Requirements. 10.2.What is the rate for additional training? Identify any additional costs related to training. Proponents are to provide this information in Appendix D Pricing. 10.3.State if your company have a technical support centre. If so, state the hours of operation. Proponents are to provide this information in Appendix C Software Requirements. 10.3.Is there a fee associated with software updates and/or software maintenance? If so, identify the term and cost with updates/or maintenance. Proponents are to provide this information in Appendix D Pricing. 11. CONTRACT TERM 11.1The contract shall run for three (3) years with an option to renew the contract for an additional two (2) one (1) year terms. 11.2Western shall give the successful Proponent(s) sixty days (60) written notice if the contract will be renewed. 11.3Western will not accept an auto renew contract. 12. GENERAL TERMS AND CONDITIONS 12.1Western is not responsible for any expenses incurred by Proponent(s) in preparing and submitting a response to this RFP. 12.2.Proponents may not use Western’s name or markings for any external marketing purposes without the express written permission from Western. 12.3.Unit prices will govern where arithmetical errors may occur in the extension of prices. Where it appears a major mistake in calculation has been made, Western shall consider the intent of the Proponent and may accept the proposal for consideration and subsequent correction. 12.4.Proposal pricing shall be irrevocable for ninety (90) days following the closing date of the RFP. 12.5.Western intends to issue purchase order(s) to the Proponent(s) whose submission offers the best value to Western. PAGE 9
  • 10. UWORFP03-0948 Anti Virus Software 2010/05/04 12.6.The lowest cost Proposal or any other Proposal may not necessarily be accepted. 12.7.Western is not under any obligation to award a contract and reserves the right to terminate the Request for Proposal process prior to award and to withdraw from discussions with any or all of the Proponents who have responded, without liability being incurred by Western for any expense or cost incurred by the Proponent(s). 12.8.The successful Proponent(s) will be notified of their award and will be required to provide: 12.8.1. Proof, from the Broker, of commercial liability insurance of at least $2 million per occurrence and The University of Western Ontario its Board of Governors, trustees, officers, employees and agents named as Additional Insureds. Such provision shall apply in proportion to and to the extent of the negligent acts or omissions of the non-University party or any person or persons under the non-University parties’ direct supervision and control. The liability insurance should include personal injury and property damage, non- owned automobile liability, owners and contractors’ protective coverage and contractual liability coverage. 12.8.1.1 Provide thirty (30) days advance written notice to the Western of any modification, change, or cancellation of any of the insurance coverage, 12.8.2. Proof, from the Broker, of automobile liability insurance with coverage of at least $2 million per occurrence for liability arising at law for damages caused by reason of bodily injury (including death) or damage to property by employees or sub contractors. 12.9.A current Certificate of Clearance from The Workplace Safety and Insurance Board (WSIB) or equivalent. http://www.wsib.on.ca/wsib/wsibsite.nsf/public/home_e. 12.10 Provide information, such as company policy, relating to construction safety measures. 12.11Provide information, such as company policy, relating to construction safety measures. 12.12All workers on Western property must be covered by WSIB for the duration of the contract and that a Certificate of Clearance is maintained in good standing throughout the contract by the successful Proponent(s). 12.13Western reserves the right to request proof of coverage at any time throughout the term of the contract. 12.14The successful Proponent(s) shall not assign or sub contract any portion of its contract without the written consent of Western. PAGE 10
  • 11. UWORFP03-0948 Anti Virus Software 2010/05/04 12.15Western reserves the following rights: 12.15.1. To open submissions privately, 12.15.2. To award different items to different Proponents or one Proponent based upon Western’s evaluation of proposals, 12.15.3. To reject any or all submissions received, 12.15.4. To, in its sole discretion, request clarification and/or further information from one or more Proponents after closing without becoming obligated to offer the same opportunity to all Proponents. 12.15.5. To request proof of WSIB coverage at any time throughout the term of the contract, 12.15.6. To waive irregularities and/or minor non-compliance by any Proponent(s) with the requirements of this Request for Proposal. An irregularity and/or minor non-compliance effects form, rather than substance, does not affect price, quality, quantity or delivery of the bid, and if corrected the Proponent(s) would not gain an unfair advantage over competitors. 12.16All submissions must be signed by an authorized company representative (refer to Appendix A). 12.17Any terms or conditions, which cannot be fulfilled, should be clearly stated in your submission. 12.18All the terms and conditions stated in this bid document are deemed to be accepted by the Proponent and incorporated into the Proponent’s proposal submission. The complete submission document and any attachments shall become part of any contract entered into between the successful Proponent(s) and Western. 12.19The successful Proponent(s) shall indemnify and hold harmless Western, its directors, employees, students and agents from and against all actions, suits, claims, causes of action, demands, penalties, fines, costs and expenses including legal fees or other proceedings of any kind or nature directly or indirectly arising out of performance of the Work or Supply of Any conflict in the wording of the successful Proponent(s)’ invoice and/or sales agreement and the wording of the terms and conditions of this proposal, shall be resolved in favour of Western and shall be deemed to be incorporated into the Proponent(s)’ invoice and/or sales agreement. 12.20The laws of the Province of Ontario shall govern in any dispute the may arise as a result of the successful Proponent’s submission and the subsequent contract awarded to the successful Proponent(s). 12.21If the successful Proponent(s) fails to carry out the agreement satisfactorily in accordance with the terms, Western will, by giving written notice, specify the default(s) requiring remedy. In the event that the specified default(s) is/are not remedied within two weeks from giving such notice, Western reserves the right to terminate the agreement immediately. PAGE 11
  • 12. UWORFP03-0948 Anti Virus Software 2010/05/04 12.22All plans, materials and electronic or digital files paid for by Western or its Associated Companies are the property of Western or its Associated Companies. 12.23The Proponent(s) shall treat the contract and all documents, drawings, specifications and information connected with this Request for Proposal as confidential and shall not disclose any information or documents acquired by it or its employees, agents or sub- contractors to any third parties, nor use, or copy the information, except as required to perform the Proponent(s) obligations in fulfilling the terms of this contract. 12.24. The successful Proponent(s) shall indemnify and hold harmless Western, its directors, employees, students and agents from and against all actions, suits, claims, causes of action, demands, penalties, fines, costs and expenses including legal fees or other proceedings of any kind or nature directly or indirectly arising out of performance of the Work or Supply of Goods, including but not limited to personal injuries to anyone, breach or alleged breach of intellectual property laws, environmental non-compliance, product liability or property damage. 12.25. The successful Proponent(s) must be registered in Ontario for the collection and remittance of GST from the sale of goods and services. 12.26.The acceptance of the successful Proponent’s bid and the subsequent award of the contract contemplated by this bid document is subject to Western’s internal approval processes, approval of external funding and /or budgets 13 PARTNERING 13.1 Western is interested in participating with the selected supplier in any initiatives that are mutually beneficial and can give Western strategic or economic advantages in the areas of administration, research or teaching. Initiatives that would benefit the student and graduate populations would also be valued. Bidders should provide any evidence of previous "partnering" arrangements where they have collaborated on mutually beneficial initiatives with clients providing them with strategic or economic value beyond the narrow scope of the supply arrangement. 14 PRICING 14.1. Pricing must be in Canadian dollars and must include all costs associated with the supply, installation and commissioning of the software, excluding taxes. Proponents are to provide this information in Appendix D Pricing. 14.2. Prices must be guaranteed for duration of the contract. 14.3. Western would like to take advantage of any promotions, rebates, incentives, discounts, price decreases or new technologies that become available during the term PAGE 12
  • 13. UWORFP03-0948 Anti Virus Software 2010/05/04 of the contract. Proponents should state their policy related to future pricing and technology releases. 14.4.The successful Proponent(s) guarantees that all pricing offered and agreed to in this contract is (are) as low or lower than any being paid to date by any institution in Canada, including the Federal Government, for goods identical on this contract and sold by the successful Proponent(s) during 2010 year. Should the successful Proponent(s) offer to sell goods identical to those on the contract to any institution in Canada at a lower price than those being paid for by Western; the successful Proponent(s) will adjust all prices for goods covered by this contract to the lower prices being offered elsewhere. 14.5.Any annual costs for software licensing must be disclosed as well as the annual cost escalation factor. Proponents are to provide this information in Appendix D Pricing. PAYMENT TERMS/INVOICING 15.1.Payment terms shall be 50 % upon delivery, 20 % upon installation, 20 % upon acceptance, 10% completion of associated training and delivery of all associated documentation. 15.2.A 10 % holdback of payment after delivery shall be part of the agreement to ensure the installation, set-up and performance of the software meets the approval of the primary end user. 15.3.Western will not consider any prepayment terms. Western will issue a purchase order for specific work and the successful Proponent(s) will invoice against these purchase orders once services are rendered. 15.4.Where applicable, PST and GST must be shown as separate lines on all invoices 15.5.All packages, packing slips, correspondence, customs documentation, and freight bills must quote the Western purchase order. 15.6.All invoices must quote the Western purchase order number. Failure to include the purchase order number will result in invoices being returned and delays in payments. 15.7.Proponents should state if they have the capability to accept payments using Electronic Funds Transfers (EFT). 16. TERMINATION OF CONTRACT 16.1Western reserves the right to terminate this contract with thirty (30) days written notice if, in its opinion, the successful proponent fails to meet the terms and conditions of the PAGE 13
  • 14. UWORFP03-0948 Anti Virus Software 2010/05/04 contract. Notwithstanding the termination of the contract, the successful proponent shall remain responsible for its obligations under this contract up to the date of termination. Western reserves the right to commence an action in a court of competent jurisdiction against the successful proponent for damages that result from the breach of the terms and conditions of the contract by the successful proponent. 16.2 1Deficiencies identified by Western will be handled as follows: • The deficiency will be communicated in writing to the successful Proponent(s) indicating the location, the device that is deficient, the timing to correct this deficiency and the corrective actions required so that the defective device performs as warranted or as stated in the published specifications. • If the successful Proponent(s) fails to fulfill the aforementioned requirements, Western will provide written notice to the successful Proponent(s) of the deficiency, requiring that the deficiency be corrected by a specified date. • If the deficiency has not been corrected by the specified date, UWO shall have the option at its sole discretion to: o To 1correct the deficiency with its own force or forces retained by it and back charge the successful Proponent(s) for all costs incurred or, o To terminate the contract with the successful Proponent(s). 17 ACCEPTANCE TESTING 17.1 The successful Proponent(s) and Western will define the acceptance testing criteria in the development of the actual project implementation schedule which shall include a formal testing and sign off procedure that has been agreed upon by Western and the successful Proponent(s). 18. DELIVERY 18.1State the standard lead time for delivery for the proposed software solution. Proponents are to provide this information in Appendix C Software Requirement. 18.2Delivery is FOB Destination Western. 18.3Time shall be of the essence and all goods shall be delivered and installed in accordance with the delivery dates and quantities as specified on the Western purchase order. Failure to meet the specified delivery date shall entitle Western, at its sole option, to cancel any portion or all of the order without incurring any liability costs. 18.4Goods must be packaged and transported in accordance with all relevant Federal, Provincial and State regulations. PAGE 14
  • 15. UWORFP03-0948 Anti Virus Software 2010/05/04 18.5The successful Proponent(s) bears the risk of loss with respect to software until delivery and/or installation is complete and Western has accepted the software. 19 SITE VISITS/PRESENTATIONS/INTERVIEWS 19.1 Western reserves the right, at its sole discretion, to determine which Proponents (if any) will be short listed for interviews and presentations. 19.2. Western may conduct site visits of the Proponents and/or may require a presentation from the Proponents. Proponents will be given sufficient time and an agenda to prepare for this presentation 20 EVALUATION PROCESS AND AWARD 20.1The following criteria will be used to evaluate the proposals submitted: 20.1.1 Best value including pricing etc. 25% 20.1.2 Ability to meet UWO specs and functionality 30% 20.1.3 Management capability of software 25% 20.1.4 Support and Service capabilities 10% 20.1.5 Broader integration capability 5% 20.1.6 References/Site visit/presentations 5% 20.2Western reserves the right to enter into negotiations prior to award with the Proponent(s) who offers the best overall value to them. During such negotiations, the scope of may be refined, responsibilities will be designated, implementation issues clarified and the final terms and conditions of any contract will be determined. 20.3If negotiations with the selected Proponent are unsuccessful, Western reserves the right in its sole discretion to enter into negotiations with any other Proponent(s). 20.4The successful Proponent(s) awarded the contract will be contacted by telephone. The RFP status and final award decision will be posted on WEsternBuys http://www.westernbuys.uwo.ca/. PAGE 15
  • 16. UWORFP03-0948 Anti Virus Software 2010/05/04 Appendix A ACKNOWLEDGEMENT SUBMITTED BY (Company): ________________________________________ Name: _________________________________________ Address: _________________________________________ _________________________________________ ________________________________________ Telephone: _________________________________________ Facsimile: _________________________________________ Email: _________________________________________ I/We the undersigned are duly authorized to execute this Proposal on behalf of: Name of Prospective Supplier Authorized Signature Name PAGE 16
  • 17. UWORFP03-0948 Anti Virus Software 2010/05/04 Position Dated at the City / Province This Day of ____________, 2010. PAGE 17
  • 18. UWORFP03-0948 Anti Virus Software 2010/05/04 Appendix B Questionnaire Questions to be answered and returned with your Answer Comments No submission. . 1 Quotation in Canadian Dollars? 2 Have you marked "Confidential" all aspects so considered? 3 Is your quote valid for the specified period? 4 Have you indicated your payment terms i.e. 2%/ 10 days net 30 days or net 30 days? 5 Have you signed your submission? 6. Is your pricing schedule complete for all requirements? 7. Is pricing guaranteed for the specified period? 8 Have you included references for successfully supplying similar equipment? 9. Are you an authorized dealer /distributor? 10. Have you included a fully functional copy of the software for evaluation purposes? 11. Have you indicated if a new version or release of the software is being released in the next 120 days? 12. State if your company has the ability to accept EFT payments. PAGE 18

×