Team Kamran (Bus 361/06) Presented by: Kamran Shojaei Anson Fung Trent Lin Farzan Almarzooqi Kai Chan
Outline <ul><li>Introduction </li></ul><ul><li>Objectives </li></ul><ul><li>Schedule, WBS, Budget Allocation </li></ul><ul...
Case Introduction <ul><li>Laura is looking for a solution as a project management technique for the following problems:   ...
Project Goal <ul><li>Create a Project Management Office to monitor and control current and future projects </li></ul>
Business Objectives <ul><li>Decrease project time </li></ul><ul><li>Proper assessment of human resources </li></ul><ul><li...
Project Objectives <ul><li>Create standardized project methodologies, forms and lines of communication </li></ul><ul><li>D...
Scope Statement <ul><ul><ul><li>Complete the project within the timeframe of 10 months & within budget of $50,000 </li></u...
Scope Statement Cont. <ul><ul><ul><li>Project management training </li></ul></ul></ul><ul><ul><ul><li>Standardized Project...
Scope Statement Cont. <ul><li>Out of Scope:  </li></ul><ul><ul><ul><li>Projects outside of CS department </li></ul></ul></...
Project Milestones 297 256 11. Close – Monitor post implementation issues for an agreed to  timeframe and close the projec...
Work Breakdown Structure Work Breakdown Structure
Estimated Budget Allocation $  48,978 Total Project Cost $ 2,090 0 Software for two computers - Office 2007 Professional  ...
Team Roles <ul><li>Project Management Office Director   </li></ul><ul><ul><ul><li>Provide training </li></ul></ul></ul><ul...
Communication Plan   <ul><li>Laura Smith (Department Meetings) </li></ul><ul><ul><ul><li>Inform the CS department that the...
Communication Plan Cont. <ul><li>Potential software providers (Phone, email, reference) </li></ul><ul><ul><ul><li>Determin...
Risk Management <ul><li>Risk:  Resistance to change   </li></ul><ul><ul><ul><li>Avoid:  Hold joint meeting for managers an...
Risk Management Cont. <ul><li>Risk:  Projects implementation fall behind  </li></ul><ul><ul><ul><li>Avoid:  Maintain high ...
Monitor and Control <ul><li>Review the progress of current project </li></ul><ul><li>Making necessary adjustment </li></ul...
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Team Kamran.ppt

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  • With the standardization of project processes and monitoring from the Project Management Office The proper allocation of resources, project managers and training The use of new methodologies such as status reports, meetings, activity logs and monitoring from the Project Management Office The implementation of the Project Management Office there will be a reduction in project costs, and
  • The project charter and guidelines Process of proposing new projects Monitor, assign resources, control projects, provide assistance and guidance to Project Managers
  • Team Kamran.ppt

    1. 1. Team Kamran (Bus 361/06) Presented by: Kamran Shojaei Anson Fung Trent Lin Farzan Almarzooqi Kai Chan
    2. 2. Outline <ul><li>Introduction </li></ul><ul><li>Objectives </li></ul><ul><li>Schedule, WBS, Budget Allocation </li></ul><ul><li>Risk Management </li></ul><ul><li>Team Role </li></ul><ul><li>Communication Plan </li></ul><ul><li>Monitoring and Controlling </li></ul>
    3. 3. Case Introduction <ul><li>Laura is looking for a solution as a project management technique for the following problems: </li></ul><ul><ul><ul><li>The organization lacked sponsorship </li></ul></ul></ul><ul><ul><ul><li>Lack of employee full commitment to the projects </li></ul></ul></ul><ul><ul><ul><li>No formal use of documents such as project charters and tracking </li></ul></ul></ul><ul><ul><ul><li>Projects were running behind due to lack of resources </li></ul></ul></ul><ul><ul><ul><li>Project Managers roles not well defined and lack training </li></ul></ul></ul>
    4. 4. Project Goal <ul><li>Create a Project Management Office to monitor and control current and future projects </li></ul>
    5. 5. Business Objectives <ul><li>Decrease project time </li></ul><ul><li>Proper assessment of human resources </li></ul><ul><li>Improve project efficiency </li></ul><ul><li>Improve project monitoring </li></ul><ul><li>Decrease project failures </li></ul><ul><li>Improve PM skills with proper training </li></ul><ul><li>Possible expansion of the Project Management Office into a project management department </li></ul>
    6. 6. Project Objectives <ul><li>Create standardized project methodologies, forms and lines of communication </li></ul><ul><li>Deliver appropriate project manager training </li></ul><ul><li>Create a Project Management Office </li></ul><ul><li>Assessment of current human resources and skill sets </li></ul><ul><li>Assign current projects to Project Managers to assist in the completion of projects </li></ul><ul><li>Project Management Office </li></ul>
    7. 7. Scope Statement <ul><ul><ul><li>Complete the project within the timeframe of 10 months & within budget of $50,000 </li></ul></ul></ul><ul><ul><ul><li>Assessment of current projects and Human Resources within the CS department </li></ul></ul></ul><ul><ul><ul><li>Categorize current projects as being < 2 months, between 2 – 6 months, and > 6 months. </li></ul></ul></ul><ul><ul><ul><li>Physically create Project Management Office & install software </li></ul></ul></ul>
    8. 8. Scope Statement Cont. <ul><ul><ul><li>Project management training </li></ul></ul></ul><ul><ul><ul><li>Standardized Project Management documentation </li></ul></ul></ul><ul><ul><ul><li>Implementation of standardized project methodologies </li></ul></ul></ul><ul><ul><ul><li>Assign current projects to Project Managers </li></ul></ul></ul><ul><ul><ul><li>Conduct one post implementation project review </li></ul></ul></ul><ul><ul><ul><li>New projects will follow new guidelines and processes </li></ul></ul></ul>
    9. 9. Scope Statement Cont. <ul><li>Out of Scope: </li></ul><ul><ul><ul><li>Projects outside of CS department </li></ul></ul></ul><ul><ul><ul><li>Not assess employees outside of CS department </li></ul></ul></ul><ul><ul><ul><li>Dead Projects </li></ul></ul></ul>
    10. 10. Project Milestones 297 256 11. Close – Monitor post implementation issues for an agreed to timeframe and close the project. 255 183 10. Monitor And Control 182 151 9. Project Assignment 150 128 8. Implement processes and methedologies 127 77 7. Complete Training Program 76 59 6. Complete Project Management Office 58 44 5. Finalize Standardized Forms 43 20 4. Complete Organizational Process analysis 19 2 2. Complete Project Assessment 1 1 1. Initiate End Date Start Date Step
    11. 11. Work Breakdown Structure Work Breakdown Structure
    12. 12. Estimated Budget Allocation $ 48,978 Total Project Cost $ 2,090 0 Software for two computers - Office 2007 Professional $370 - Microsoft Vista Business Edition $175 - PM software (Cooper 2007) $500 $ 2,500 0 Office Furniture - Desks, Chairs, etc $ 2,400 0 New Hardware - Two Standard computers @$1,200 each Cost days Capital Investment $ 2,688 12 IT Specialist ($28/hr) @8hrs/day $ 26,100 290 Project Consulting Fees $45/Hr @2hrs/day Cost days External Resources $ 8,200 41 Project Managers $25/hr@8hrs/day $5,000 51 Training Program ( Sub project ) - Project Management Instructor - Training rental space - Course development Cost days CS Resources
    13. 13. Team Roles <ul><li>Project Management Office Director </li></ul><ul><ul><ul><li>Provide training </li></ul></ul></ul><ul><ul><ul><li>Interview department managers </li></ul></ul></ul><ul><ul><ul><li>Review the progress </li></ul></ul></ul><ul><ul><ul><li>review the completed projects </li></ul></ul></ul><ul><li>Department Managers </li></ul><ul><ul><ul><li>Identify the current projects and dead projects </li></ul></ul></ul><ul><ul><ul><li>Provide assistance </li></ul></ul></ul><ul><ul><ul><li>Human resource management </li></ul></ul></ul><ul><li>Project Manager </li></ul><ul><ul><ul><li>Assign employees tasks </li></ul></ul></ul><ul><ul><ul><li>Monitor and control the assigned project </li></ul></ul></ul><ul><ul><ul><li>Adjust project resource </li></ul></ul></ul><ul><li>Potential software providers </li></ul><ul><ul><ul><li>Determine feasible hardware and software for the system </li></ul></ul></ul><ul><li>Team members </li></ul><ul><ul><ul><li>Implement the tasks assigned by the project manager </li></ul></ul></ul><ul><li>IT Specialist </li></ul><ul><ul><ul><li>Technical setup for the new system </li></ul></ul></ul>
    14. 14. Communication Plan <ul><li>Laura Smith (Department Meetings) </li></ul><ul><ul><ul><li>Inform the CS department that the project implementation will increase organization success </li></ul></ul></ul><ul><ul><ul><li>Meet once a week on Monday </li></ul></ul></ul><ul><li>Department Managers (JPP Meetings) </li></ul><ul><ul><ul><li>Provide empowerment , reduce turnover </li></ul></ul></ul><ul><ul><ul><li>Once a week </li></ul></ul></ul><ul><li>Project Teams (Task Meetings) </li></ul><ul><ul><ul><li>Determine current status of projects </li></ul></ul></ul><ul><ul><ul><li>Meet three times a week </li></ul></ul></ul>
    15. 15. Communication Plan Cont. <ul><li>Potential software providers (Phone, email, reference) </li></ul><ul><ul><ul><li>Determine the best type of software for our system </li></ul></ul></ul><ul><ul><ul><li>Meet once a month </li></ul></ul></ul><ul><li>Project Management Office Director (Progress Meeting) </li></ul><ul><ul><ul><li>Determine the progress of current projects </li></ul></ul></ul><ul><ul><ul><li>Meet twice a week </li></ul></ul></ul>
    16. 16. Risk Management <ul><li>Risk: Resistance to change </li></ul><ul><ul><ul><li>Avoid: Hold joint meeting for managers and staff to show them how the new PM department is going to benefit our company </li></ul></ul></ul><ul><li>Risk: Problems integrating the new system into our old system </li></ul><ul><ul><ul><li>Avoid: Create prototypes to ensure that the system is compatible to the old one and perform test runs to ensure its compatibility </li></ul></ul></ul><ul><li>Risk: Team and staff don’t see the benefits </li></ul><ul><ul><ul><li>Avoid: Show guidelines and communication plan to how PM makes operations of the organization more efficient and effective </li></ul></ul></ul>
    17. 17. Risk Management Cont. <ul><li>Risk: Projects implementation fall behind </li></ul><ul><ul><ul><li>Avoid: Maintain high volume of status reports and integrate team and PM building process to ensure fast delivery of the projects </li></ul></ul></ul><ul><li>Risk: Lack an internal staff who will be the new Project Manager with the desired skills and capabilities </li></ul><ul><ul><ul><li>Avoid: Conduct internal interviews to see potential personnel with the right skills, conduct training seminars to improve staff skills and increase their capabilities </li></ul></ul></ul><ul><li>Risk: Incorrect Cost/benefit analysis </li></ul><ul><ul><ul><li>Avoid: Make sure to include a budget analysis based on current market prices and include tangible benefits based on past data </li></ul></ul></ul><ul><li>Risk: Project managers may not have the necessary skills to lead projects </li></ul><ul><ul><ul><li>Avoid: Provide more training and improve project manager selection for projects </li></ul></ul></ul>
    18. 18. Monitor and Control <ul><li>Review the progress of current project </li></ul><ul><li>Making necessary adjustment </li></ul><ul><ul><ul><li>Human resource </li></ul></ul></ul><ul><ul><ul><li>Training </li></ul></ul></ul><ul><li>Post-Implementation Review </li></ul><ul><ul><ul><li>Process and Product </li></ul></ul></ul><ul><li>Post Three Month Implementation Review </li></ul>
    19. 19. Q & A
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