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Scope Management Slides Without Answers.ppt

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  • 1. Project Scope Management Sections of this presentation were adapted from A Guide to the Project Management Body of Knowledge 3 rd Edition, Project Management Institute Inc., © 2004
  • 2. Project Scope Management
    • “The processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully”
  • 3. Why Do We Manage Scope?
    • Can’t manage schedule and budget if scope is out of control (Triple Constraint)
    • Scope docs are used to manage expectations
    TIME COST SCOPE Quality
  • 4. Scope Management Key Points
    • What is scope management
      • Checking to ensure that one is completing work
      • Saying No to additional work not in the charter
      • Preventing extra work/gold plating
    • Work Breakdown Structure (WBS)
      • Foundation of the project, all planning and controlling is based on the WBS
      • Identifies all work to be performed, if it is not in the WBS it does not need to be done
      • Graphical picture of work
    WBS Estimating Network Diagrams Staffing Risk
  • 5. How Do We Manage Scope?
    • Five processes
      • Scope Planning
      • Scope Definition
      • Create WBS
      • Scope Verification
      • Scope Control
    Scope Planning Scope Definition Create WBS Scope Verification Scope Control
  • 6. Scope Planning Enterprise Environmental Factors Organizational Process Assets Project Charter
    • Expert judgment
    • Templates, forms, standards
    Inputs Outputs Tools & Techniques Project Scope Management Plan Preliminary Project Scope Statement Project Management Plan Scope Planning Scope Definition Create WBS Scope Verification Scope Control
  • 7. Scope Management Plan
    • Guidance on how scope will be defined, documented, verified, managed, and controlled
    • Usually contained in project management plan
    • Identifies processes to manage scope, other tools used to manage scope (i.e. WBS, Scope statement, etc)
  • 8. Scope Definition Organizational Process Assets Project Charter Preliminary Project Scope Statement
    • Product analysis
    • Alternatives identification
    • Expert judgment
    • Stakeholder analysis
    Inputs Tools & Techniques Requested Changes Project Scope Management Plan Approved Change Requests Project Scope management plan updates Outputs Project Scope Statement Scope Planning Scope Definition Create WBS Scope Verification Scope Control
  • 9. Project Scope Statement
    • Project objective
    • Product scope description
    • Project requirements
    • Project boundaries
    • Project deliverables
    • Product acceptance criteria
    • Project constraints
    • Project assumptions
    • Initial project organization
    • Initial risks
    • Schedule milestones
    • Funding limitations
    • Cost estimate
    • Project specifications
    • Configuration Mgmt System
    • Approval requirements
    Remember the difference between product and project?
  • 10. Create WBS Organizational Process Assets Project Scope Statement Project Scope Management Plan
    • Work breakdown structure templates
    • Decomposition
    Inputs Tools & Techniques Work Breakdown Structure Approved Change Requests WBS Dictionary Outputs Project Scope Statement Scope Baseline Project Scope management plan updates Requested Changes Scope Planning Scope Definition Create WBS Scope Verification Scope Control
  • 11. Work Breakdown Structure
    • Start with major project deliverables or phases
    • “Decomposition” is breaking down the deliverables into more manageable parts
      • Not all branches need the same level of decomposition!
    • Decompose into “Work Packages”
      • 8-80 Hour Rule  Don’t break stuff down too much
  • 12. Work Breakdown Structure New Warehouse Design - 1 Construction - 2 Commissioning - 3 Structural - 1.1 Architectural – 1.2 Steel Package 1.1.1 Concrete Package 1.1.2 Floor Layout 1.2.1 Elevations 1.2.2 Door Schedule 1.2.3 Concrete Install – 2.1 Steel Install – 2.2 Drywall Install – 2.3 1 st Floor Package 2.3.1 2 nd Floor Package 2.3.2
  • 13. WBS Dictionary
    • Supports WBS with supplemental information
    • NOT a Work Package (not enough detail)
  • 14. Scope Verification Project Scope Statement WBS Dictionary Project Scope Management Plan
    • Inspection
    Inputs Tools & Techniques Accepted Deliverables Deliverables Requested Changes Outputs Recommended Corrective Actions Scope Planning Scope Definition Create WBS Scope Verification Scope Control
  • 15. Scope Control Project Scope Statement Work Breakdown Structure WBS Dictionary
    • Change control system
    • Variance analysis
    • Replanning
    • Configuration management system
    Inputs Tools & Techniques Project Scope Statement Updates Project Scope Management Plan Work Breakdown Structure Updates Outputs WBS Dictionary Updates Performance Reports Approved Change Requests Work Performance Information Scope Baseline Updates Requested Changes Recommended Corrective Action Organizational Process Assets Update Project Management Plan Update Scope Planning Scope Definition Create WBS Scope Verification Scope Control
  • 16. Scope Definitions
    • Change Control System
      • Documentation, tracking, and approvals required to change project scope
    • Configuration Management System
      • Documentation, tracking, and approvals required to change product scope
    • Management by Objectives (MBO)
      • Establish unambiguous and realistic objectives
      • Periodically evaluate if objectives are being met
      • Take corrective action
  • 17. Other Topics – Project Selection
    • Benefit Measurement Methods (Comparative Approach)
      • Murder Board – Panel that tries to shoot down new ideas
      • Scoring Models
      • Benefit Compared to Cost
    • Constrained Optimization Methods (Mathematical)
      • Linear Programming
      • Integer Programming
      • Multi-Objective Programming