Project Planning


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Project Planning

  1. 1. Lecture 6 - Project Planning
  2. 2. Lecture 6: Project Planning <ul><li>Overview </li></ul><ul><li>Creating an outline plan </li></ul><ul><ul><li>Work Breakdown Structure </li></ul></ul><ul><ul><li>Identifying tasks </li></ul></ul><ul><li>Waterfall and Iterative methods of planning </li></ul><ul><li>Use of a Project Management tool </li></ul><ul><ul><li>Setting up task flow </li></ul></ul><ul><ul><li>Creating work packets </li></ul></ul><ul><ul><li>Tracking plans against work done </li></ul></ul>
  3. 3. Planning Overview <ul><li>&quot;If you fail to plan you plan to fail&quot; </li></ul><ul><li>Lack of adequate planning causes the most problems in any web site project through: </li></ul><ul><ul><li>No view of tasks required to build products </li></ul></ul><ul><ul><li>No view of time and resources for project </li></ul></ul><ul><ul><li>No overall view of project </li></ul></ul><ul><li>So projects start and then need to be revised at a later date </li></ul><ul><li>It is estimated that a change at the planning stage costs 10 times less than at the build stage </li></ul>
  4. 4. Overview 2 <ul><li>In an unplanned project </li></ul><ul><ul><li>The client has no expectation of deadlines </li></ul></ul><ul><ul><li>The site creators will not have an idea of when they get paid! </li></ul></ul><ul><li>Creating a plan forces a team to estimate the effects of: </li></ul><ul><ul><li>Task duration </li></ul></ul><ul><ul><li>Cost </li></ul></ul><ul><ul><li>Resources required (i.e. specialist skills, techniques or technologies) </li></ul></ul>
  5. 5. Overview 3 <ul><li>I provide an overview of Project Planning in this module </li></ul><ul><li>We will not cover Risk Management </li></ul><ul><ul><li>But you should be aware of the potential risks to your project </li></ul></ul><ul><li>We will not cover Project management methodologies such as Prince 2, SSADM etc. </li></ul><ul><ul><li>As new media development tends to borrow from lots of disciplines </li></ul></ul><ul><li>But I would advise you to read up on these (see links on website) </li></ul>
  6. 6. Outline Project <ul><li>To overview a project you start with a broad scope and drill down </li></ul><ul><li>So the first step of project planning is to identify the major areas of the project </li></ul><ul><li>From the outline of the project in Week 1 we have an outline of the project stages </li></ul><ul><li>These can be broken down into their constituent tasks </li></ul><ul><li>Web projects tend to go through an iterative process where stages repeat </li></ul>
  7. 7. Project Flow Analysis Definition Information Architecture Design & Prototype Testing Build Release Post Release Management
  8. 8. Identifying Tasks – Major <ul><li>High level tasks should be identifiable in each of the key project stages </li></ul><ul><li>Breakdown from here to the lower levels </li></ul><ul><li>Identify Major tasks e.g. </li></ul><ul><ul><li>Analysis contains major tasks of </li></ul></ul><ul><ul><ul><li>User Analysis </li></ul></ul></ul><ul><ul><ul><li>Competitor Analysis </li></ul></ul></ul><ul><ul><ul><li>Client requirement </li></ul></ul></ul>
  9. 9. Identify Tasks <ul><li>Once the Major tasks are completed then identify the Minor tasks </li></ul><ul><ul><li>Competitor Analysis </li></ul></ul><ul><ul><ul><li>Identify potential competitors </li></ul></ul></ul><ul><ul><ul><li>Consult Client Marketing Dept. </li></ul></ul></ul><ul><ul><ul><li>Perform Research etc.. </li></ul></ul></ul><ul><li>Continue this breakdown until all tasks are identified </li></ul><ul><li>But do not go to a minute level of detail! </li></ul><ul><li>Be aware that some stages and tasks repeat </li></ul>
  10. 10. Work Breakdown Structure <ul><li>Work breakdown structure is a method to address the different level of tasks in a project </li></ul><ul><li>Tasks are numbered in outline format e.g. </li></ul><ul><ul><li>Project Task = 1 </li></ul></ul><ul><ul><ul><li>Analysis phase = 1.1 </li></ul></ul></ul><ul><ul><ul><ul><li>User Analysis = 1.1.1 </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Audience Survey = </li></ul></ul></ul></ul></ul>
  11. 11. WBS Example
  12. 12. Waterfall Method Of Planning <ul><li>This method is taken from software design </li></ul><ul><li>It provides a method of sequencing tasks </li></ul><ul><li>The stages (and their tasks) follow logical steps </li></ul><ul><li>The output from one stage should be the input into the next </li></ul><ul><li>We use this as a guideline as some stages provide output that feed into higher stages (such as the testing and build stages) </li></ul>
  13. 13. Waterfall Example
  14. 14. Iterative Method Of Planning <ul><li>This method is borrowed from product design </li></ul><ul><li>In this method later stages feedback into earlier, higher stages </li></ul><ul><ul><li>E.g. the testing and build stages </li></ul></ul><ul><li>The stages (and their tasks) repeat round in a loop </li></ul><ul><li>The outcome from one stage is fed into previous stages </li></ul>
  15. 15. Iterative Project Flow Analysis Definition Information Architecture Design & Prototype Testing Build Release Post Release Management
  16. 16. Project Monitoring <ul><li>Once you have created a plan you must keep it up to date </li></ul><ul><li>Monitor the time spent on tasks and compare it to the originally estimated duration </li></ul><ul><li>If the estimates are shorter than the actuals (generally by anything more than 10%) you should re-create the plan by </li></ul><ul><ul><li>Re-scoping the project </li></ul></ul><ul><ul><li>Extending deadline </li></ul></ul><ul><ul><li>Utilising more resources </li></ul></ul>
  17. 17. Use Of A Project Management Tool <ul><li>Tool used in Industry is Microsoft Project </li></ul><ul><li>You are free to use MS Project, available on the LS&D network, or a similar ( but free for personal use) product called Smartworks Project Planner PE </li></ul><ul><ul><li>This is available at </li></ul></ul><ul><li>This can be used to </li></ul><ul><ul><li>Create an outline plan </li></ul></ul><ul><ul><li>Set up task flow </li></ul></ul><ul><ul><li>Create work packets </li></ul></ul><ul><ul><li>Track plans against work done </li></ul></ul>