Project Management Bus 1040
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  • 1. Bus 1040 Project Management Week 5 Agenda:
    • Web presentations
      • “ A” Student handout
    • Scheduling lecture, Network Diagrams, Critical paths.
    • GANTT charts
    • Forms Groups for Final Project.
      • Sign Preliminary Charter for Group
      • Responsibility Matrix
      • Communication Matrix
      • Review forms submitted by Group Members – assign marks
      • MS Project in Lab - applied
  • 2. Learning Review
    • Project definition = Develop S.O.W
    • (Purpose, scope, deliverables, responsibilities).
    • Risk management strategy
    • Work breakdown structure- relationships
    • Schedule-calculate CP and Float
    • Assign and level resources
    • Redefine any/all above to achieve cost, time and quality equilibrium/baseline
    • Continue to redefine
  • 3. Today’s class as a WBS
  • 4. Plan/Scheduling overview – p.102. p120-152
    • Definition, S.O.W., Risks, WBS, Estimates, Resources?
    • Take the WBS work packages and sequence them
    • Sequence: what’s now, before, after and same time
    • Finalize time and cost estimates. ES, LS etc.
    • Determine critical path
    • Determine floats or slack
    • Assign and level the resources
  • 5. WBS into a Schedule - review
    • Take your WBS house build items
    • Remove the Summary tasks
    • Arrange the tasks into a Network diagram Use Predecessors given
    • Calculate the critical path
    • Create Gantt chart. Put the Summary tasks back in and the time lines
  • 6. Scheduling, Verzuh book – p. 120-152
    • P. 120 for a characteristics of good scheduling
    • What scheduling challenges do you experience in your life?
    • How can P.M. method help?
    • Would P.E.R.T. calculation help?
    • R=O+P+4M/6
    • Start with data and requirements
  • 7. Scheduling and predecessors review
    • What now?
    • What comes before?
    • What comes after?
    • What can be done at the same time?
  • 8. Try this Scheduling warm up using Predecessors E D C B A 5 B E 2 C D 3 A, B C 6 None B 4 None A Time Predecessor Task
  • 9. Case – Landscape Project on p. 137 or Use Supplementary handout provided. Determine the Critical Path
    • Note that Task # and Duration for each Work Package
    • Add the time for each path –top right box follow arrows
    • The longest path is the “Critical path.”
    • What is the Critical path for this project?
    • Write the path name. E.g. 1, 3, 11, 7, 7, 8, 12
  • 10. P.E.R.T. elements on the network diagram
    • Be able to draw a box as per book showing above.
    • Float/slack: Look at the PERT box and note difference between the ES and the LS times.
    • Critical path is defined by the overall times of PERT boxes in which there is no float.
    • Where do we get this info. from?
    • ES = Earliest Start. EF Earliest Finish. LS = Latest Start LF=Latest Finish
    Float LF EF LS ES Time (duration) Task ID #
  • 11.
    • Using Suppl. Handout from p. 137
    • Confirm the Float or Slack on a couple of tasks
    • Understand Forward pass and Backward pass
    • Backward means completing PERT box info. and calculating floats working from Finish backwards (pass) to Start
    • Why would this be useful in your life?
    Critical Path –Float/Slack
  • 12. Slack or float-another look, p. 134. The Graph example I have provided below shows both the ES minus LS = Float and the EF minus LF = Float. How could you use this for planning your study times? # 3 FLOAT TIME 7 DAYS P.E.R.T. Box. ES EF LS LF #4 #3 #3 #3 #3 #4 # 3 # 3 #3 #3 #2 #2 #2 #2 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 Float 7days LF 15 EF 12 Latest start 8 Earliest start. 5 Time. 4 days Task. # 3
  • 13. Review scheduling
    • What s the formula for P.E.R.T.?
    • Define critical path
    • Which comes first – WBS or Schedule?
    • Visit www.spmn.com/lessons learned
    • Why do we teams use the GANTT rather than Network diagrams?
    • To calculate Float show a simple equation. ? Minus ?
    • Given a list with predecessors could you draw a net work
    • diagram. Go to class web site for link and try the example.
    • Are you ready to take a list, estimate it, create a WBS from it, draw a Network diagram and convert it into A GANTT chart?
  • 14. Form Groups for Final Group Project
    • Mix and mingle if necessary
    • Five-six persons to a group
    • Select a Project Manager
    • Decide on your project – or discuss
    • Sign a Charter and hand in to Instructor committing to work together – name project if decided – get approval so there is no duplication.
    • See detailed handout for marking scheme, timelines
  • 15. Forms you have collected from web
    • What do you do with them?
    • Share them with your group and discuss.
    • Decide which sample of form you wan to include in your Final Group Project.
    • Modify the form or start completing it to start your project.
    • Assign one person the Responsibility of keeping a form inventory as more forms are located.
    • PM assigns marks for forms submitted
  • 16. MS Project – in Lab - applied to house build/schedule
    • Set up GANTT chart
    • Set time Start or Finish date
    • Set time zone on GANTT chart
    • Enter Task list
    • Enter time
    • Enter Predecessors
    • Click to Network diagram
    • Enter resources – find conflicts.
  • 17. MS Project ‘advanced.’ Landscape Project Verzuh page 124 or 128
    • Type all the 21 items into task lists
    • Use the Summary arrows to identify
    • Summary tasks
    • Enter times
    • Enter predecessors – Fred’s list
    • Names of employees
    • Resources to be used
  • 18. Next week – Wk. 6 –Mid Term review
    • Resource considerations
    • Mid Term Test review
    • Note Verzuh web link for exam review
    • Finalize project selection and or work on project in class or lab
    • MS Project review in lab.
  • 19. Pentney’s Pulpit
    • Do you carefully Define what you are going to do?
    • Do you establish Priorities?
    • Do you make up Task lists daily/weekly?
    • Do you Estimate times and $?
    • Do you Schedule your planned tasks?
    • Do you confirm and level your Resources?
    • Do you have a lessons learned process?
    • If you keep doing what you’ve been doing you’ll keep getting what you’ve been getting!
    • Project management is also change management.
  • 20. Home assignment
    • Move your project ahead with your Group
    • Make up a Hi level Responsibility Matrix.
    • Create a WBS for your part of the project. Use P.Point
    • Create a GANTT chart from the WBS
    • Create Network Diagram from the WBS
    • Use MS Project software for making #2 and 3
    • Bring the three above documents to class in Wk. 6 and receive 2 marks