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  • Project Management Review Internal Audit Report No. 2002/3 Presented by: Mayus Nath Snr Consultant - IT Audit, Internal Audit Section Date: 23/01/2003
  • Project Management Review
    • Introduction
      • Rationale for review
      • Main recommendations
      • Our assessment of QUT PM framework and areas for improvement
      • Conclusion
  • Project Management Review
    • Rationale
      • Corporate governance requires controls and assurance processes (value for money is obtained and risks are managed)
      • QUT IT governance process includes:
        • Evaluation and approval process
        • Project oversight mechanisms through steering committees
        • Executive feedback mechanisms (includes reports to ITSGC)
        • Project management
      • Uneven approach PM principles were applied across projects and transparency of the project selection process could be improved
  • Project Management Review
    • Recommendations:
      • Improve the transparency of project evaluation and selection process
      • PM Methodology be developed and implemented
      • Systems development/implementation methodology to be formalised
  • Project Management Review
    • Selection and Evaluation of Projects
      • The methodology for selecting projects should be documented
      • The criteria should distinguish which projects have the greatest potential to contribute to business objectives and include factors such as:
        • On-going maintenance costs
        • Existing infrastructure
        • Project harmonisation
        • Cost benefit analysis of the full project
      • ITSGC decisions to be communicated to all the stakeholders in an effective and efficient manner
  • Project Management Review
    • PM Methodology (define the responsibility, authority and accountability of the team and guide the project through a structured set of activities with visible progress and control to achieve the desired results)
      • Includes:
        • Project classification system (team, integration, technical, environmental complexities)
        • Business case
        • Project integration management (project plan, execution and change control)
        • Project scope management (Planning, Definition, Approval, and Change Control)
        • Time, cost and human resource management
        • Quality and risk management
        • Communications management
  • Project Management Review
    • Our assessment of current QUT project management framework and areas for improvement:
      • Project notification needs to be formalised with a template for ease of use
      • Project proposals should clearly state costs and benefits of each stage of the project
      • Project strategy plan needs reference to further detailed plans for risk, quality, communications management
      • Development of a project plan
  • Project Management Review
    • Our assessment of current QUT project management framework and areas for improvement (cont’d):
      • Monitoring:
        • Status Reporting should include:
          • Milestones and deliverables with planned and actual completion dates
          • reasons for slippage (if any)
          • progress of activities on the critical path
        • Actual costs need to be recorded so that they can be monitored against budgets
  • Project Management Review
    • Our assessment of current QUT project management framework and areas for improvement (cont’d):
      • Other plans:
        • Risk management
        • Quality management
        • Communications management
        • Implementation management (includes training, business continuity issues, business process re-engineering)
  • Project Management Review
    • Our assessment of current QUT project management methodology and areas for improvement (cont’d):
      • Post implementation review
      • Project closure
  • Project Management Review
    • Conclusion
      • To improve on our current governance process:
        • Improve the transparency of project selection and evaluation process
        • Develop and implement a project management framework
        • Develop and implement a systems development/ implementation methodology
  • Project Management Review
    • DISCUSSION