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PowerPoint Project Example
 

PowerPoint Project Example

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  • Quick Links: 1. Download Free Trial , copy and paste URL: http://www.projectkickstart.com/downloads/download_free_trial.cfm?s=ppt_cp 2. Buy Project KickStart , http://projectkickstart.com/sales/index.cfm 3. Project KickStart Product Page , http://projectkickstart.com/products/project_kickstart4.cfm 4. Project KickStart Tour , http://projectkickstart.com/products/PKS_intro.cfm 5. Project KickStart Templates , http://projectkickstart.com/downloads/prxdownload.cfm 6. Contact Project KickStart (800) 678-7008 , http://projectkickstart.com/contact/index.cfm
  • Plan submitted and created by Thomas Leech, www.winning-presentations.com.
  • [Determine requirements, guidelines, dictates, standard procedures] -- For many presentations, "audiences" often state explicit instructions. [Check available expertise that can help you] -- Take advantage of in-house expertise, right from the start. [Write out your general objective] -- Sell, tell, entertain, stir? [Write out the specific objective - the end product] -- A common deficiency. [List factors associated with meeting conditions that might influence presentation] -- e.g., time of day, competing activities, etc.
  • [Identify and assess audience] -- Particularly pay attention to key decision makers [Develop your presentation strategy] -- For example, how will you address the audience's major concerns? [Set a realistic schedule] -- Make sure the resources are there, plus get commitment from all involved. [Get colleague or management review before proceeding] -- This important step can ensure you're heading down the right road now, before you start spending time and money.
  • [Focus ideas and information] -- Brainstorm or mindmap here to produce a summary of your major points. [Choose best topic order] -- Helpful are templates or "wizards" in graphics programs, e.g. Powerpoint. [Develop detailed outline] -- This is important! Don't get lazy about it! [Develop introduction to get audience on board and focused] -- Find a snappy hook to get their attention. [Develop summary to reiterate main points and ask for the order] -- Here's where that earlier summary chart is used. You can use graphics software or manual methods, but do it. An outline is the best tool for clarifying your ideas. Try to capture the essence of your story. Then, go into the details.
  • [Create story board integrating outline with visual aid support concepts] -- A particularly valuable exercise for message clarity and visual creativity. [Get management review of your organization] -- Another important check point.
  • [Add to your outline the examples you will use to illustrate, substantiate or liven up.] -- Key words are "for example." [Develop details of examples, stories, statistical support, etc.] -- May need to gather more information to make sure it's legit. [Consider what other forms of support can add value] -- Props, displays, hardware, video, multi-media, demos... [Make sure you know what your graphics production capability is] -- Especially if you're using outside resources.
  • [Make a test run to ensure graphics quality and capability] -- This can keep you from a lot of re-work later. [Transform the concepts from your story board to complete graphics] -- Put your right brain in gear to come up with some punchy, clear, convincing graphics. [Now complete your delivery script] -- Match oral to visual. [Develop backup charts and plan] -- Just in case
  • [Track and control costs and schedule to ensure you're staying on course] -- You should be checking this all along. [Identify and list in detail all staging requirements] -- "The devil's in the details." [Verify all audio-visual equipment will be available and working] -- You've been warned. [Make sure all presenters know how to use a/v equipment correctly] -- Like how to turn on the projector.
  • [Prepare for rehearsals] -- Rehearsals can be big time-wasters. [Practice, practice, practice, each time getting helpful feedback and improving] -- Yet how many people skip this step, to their regret, and the audience's. [Use video and speaker coaching to polish your performance] -- Video doesn't lie. [Test all parts of the presentation] -- e.g., audience questions and answers. [Arrive at the meeting room enough in advance to check it out on-site] -- Isn't most of this common sense?
  • [Get mentally prepared] -- Visualize a successful meeting in detail. [Deliver with energy, conviction, credibility, personality.] -- Do not read. And talk to audience, not screen. [Respond to your audience] -- This may be what decides success. [Track the time and meet your target] -- And it's o.k. to end early, if you've done the job.
  • [Assign action items and make sure they get completed] -- Critical - it ain't over til... [Apply lessons-learned to future presentations] -- Learn from your hits and misses. [Make a commitment to sharpen your presentation skills to be better able to advance cause and career] -- Join Toastmasters, buy a good presentations book, speak more often. Copyright 1997-2009 by Thomas Leech. Used by permission. You may use this for planning your own presentations. But, if used for training, you must retain the copyright notice and authorship attribution.
  • Quick Links: 1. Download Free Trial , copy and paste URL: http://www.projectkickstart.com/downloads/download_free_trial.cfm?s=ppt_cp 2. Buy Project KickStart , http://projectkickstart.com/sales/index.cfm 3. Project KickStart Product Page , http://projectkickstart.com/products/project_kickstart4.cfm 4. Project KickStart Tour , http://projectkickstart.com/products/PKS_intro.cfm 5. Project KickStart Templates , http://projectkickstart.com/downloads/prxdownload.cfm 6. Contact Project KickStart (800) 678-7008 , http://projectkickstart.com/contact/index.cfm

PowerPoint Project Example PowerPoint Project Example Presentation Transcript

  • Project KickStart Create a Winning Presentation Presenter Name #/#/200# Note: this project plan was exported from Project KickStart directly to PowerPoint. Thanks to Thomas Leech for this project submission, www.winning-presentations.com Project KickStart is an easy-to-use project management software for small and medium sized business projects. A Free Trial is available at www.ProjectKickStart.com 1. Download Free Trial 2. Buy Project KickStart 3. Project KickStart Product Page 4. Project KickStart Tour 5. Project KickStart Templates 6. Project KickStart Sales (800) 678-7008 Quick Links (Links are clickable only in slideshow mode, hit F5) www.ProjectKickStart.com
  • Agenda
    • Project Goals
    • Project Phases
    • Obstacles/Risks
    • Teams/Resources
    • Project Schedule
    • Tasks in Phases
    • Gantt Chart
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Project Goals
    • Achieve the specific objective for this presentation
    • Complete presentation within budget and on time
    • Gain valuable information from the audience
    • Make a positive, winning impression that can enhance your career
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Project Phases
    • Plan
    • Organize
    • Support
    • Stage
    • Deliver
    • Follow-up
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Obstacles/Risks
    • Not getting started soon enough
    • Don't have enough information
    • Resources not available or stretched too thin
    • Inability to get management to review in timely manner
    • Graphics support inadequate or overloaded
    • Outdated or inefficient hardware or software
    • Don't know how to use graphics software
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Obstacles/Risks (Page 2)
    • Not knowing enough about the meeting room/equipment or can't gain access to it
    • Poor use of time, precluding adequate review or rehearsal
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Teams/Resources
    • Speaker(s)
    • Management or other decision makers
    • Presentations advisor or coordinator
    • Graphics/audio-visual specialist
    • Reviewers/critiquers
    • Marketing or project leader
    • Presentations coach or consultant (external)
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Project Schedule
    • Project Start: 3/29/2009
    • Project End: 6/8/2009
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 1. Plan
    • Determine requirements, guidelines, dictates, standard procedures
    • Find out the 5 W's (who, what, when, where, why)
    • Check available expertise that can help you
    • Write out your general objective
    • Write out the specific objective - the end product
    • List factors associated with meeting conditions that might influence presentation
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 1. Plan (Page 2)
    • Identify and assess audience
    • Develop your presentation strategy
    • Identify resources needed for each task and determine availability
    • Set a realistic schedule
    • Get colleague or management review before proceeding
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 2. Organize
    • Check how requirements affect organization
    • Focus ideas and information
    • Choose best topic order
    • Develop detailed outline
    • Assign times per section and speaker(s)
    • Develop introduction to get audience on board and focused
    • Develop summary to reiterate main points and ask for the order
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 2. Organize (Page 2)
    • Create story board integrating outline with visual aid support concepts
    • Get management review of your organization
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 3. Support
    • Again check how requirements dictate support
    • Add to your outline the examples you will use to illustrate, substantiate or liven up.
    • Develop details of examples, stories, statistical support, etc.
    • Consider what other forms of support can add value
    • Make sure you know what your graphics production capability is
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 3. Support (Page 2)
    • Make a test run to ensure graphics quality and capability
    • Transform the concepts from your story board to complete graphics
    • Review/test visual aids
    • Refine graphics to get best effectiveness
    • Now complete your delivery script
    • Develop backup charts and plan
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 3. Support (Page 3)
    • Meet printing deadlines
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 4. Stage
    • Again determine what the requirements call for
    • Track and control costs and schedule to ensure you're staying on course
    • Check out the meeting facility
    • Identify and list in detail all staging requirements
    • Verify all audio-visual equipment will be available and working
    • Make sure all presenters know how to use a/v equipment correctly
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 4. Stage (Page 2)
    • Prepare for rehearsals
    • Practice, practice, practice, each time getting helpful feedback and improving
    • Use video and speaker coaching to polish your performance
    • Test all parts of the presentation
    • Arrive at the meeting room enough in advance to check it out on-site
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 5. Deliver
    • Make sure your wardrobe and appearance are appropriate for the meeting
    • Get mentally prepared
    • Deliver with energy, conviction, credibility, personality.
    • Respond to your audience
    • Track the time and meet your target
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • 6. Follow-up
    • Do a personal or team de-briefing about how the presentation went
    • Assign action items and make sure they get completed
    • Apply lessons-learned to future presentations
    • Make a commitment to sharpen your presentation skills to be better able to advance cause and career
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Gantt Chart 3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Gantt Chart 3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Gantt Chart 3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Gantt Chart 3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Gantt Chart 3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Gantt Chart 3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Gantt Chart 3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation
  • Questions?
    • For additional information on Project KickStart’s
    • easy-to-use project management software, please visit:
    • www.ProjectKickStart.com
    • Support Link
    • Sales: (800) 678-7008
    3/29/2009 - 6/8/2009 www.ProjectKickStart.com Create a winning presentation 1. Download Free Trial 2. Buy Project KickStart 3. Project KickStart Product Page 4. Project KickStart Tour 5. Project KickStart Templates 6. Project KickStart Sales (800) 678-7008 Quick Links (Links are clickable only in slideshow mode, hit F5) www.ProjectKickStart.com