Managing Project Management with SharePoint & BrightWork
Collaboration Spectrum email Doc. Mgmt  & Team Collaboration Enterprise Project Management Low   Degree of structure & coo...
Key areas where SharePoint aids Project Management <ul><li>Document Management </li></ul><ul><li>Issue Management </li></u...
Keys to Organization <ul><li>Team conversation/collaboration </li></ul><ul><li>Documents </li></ul><ul><li>Deliverables </...
BrightWork adds Project Management Value <ul><li>Easily customizable project site templates for consistent/repeatable orga...
IT Project Manager Based-on Microsoft Solutions Framework In one of the solutions, BrightWork  delivers the complete MSF (...
BrightWork adds Project Management Value  (Continued) <ul><li>Customizable Quick Launch for your process </li></ul><ul><li...
Reporting Across Sites and Lists The web parts are very customizable from the UI – no programming needed Advanced users ca...
Hierarchy/Portfolio Structure For Reporting Across Projects BrightWork supports a very simple but visible project hierarch...
BrightWork adds Work Management Value <ul><li>An Advanced List Settings page that includes:  </li></ul><ul><ul><li>Unique ...
Enhancing  SharePoint  Lists User specifiable attributes This advanced settings page allows users to turn on/off the follo...
BrightWork at GMAC-RFC <ul><li>Initial State: </li></ul><ul><ul><li>Documents on shared drives </li></ul></ul><ul><ul><ul>...
BrightWork at GMAC-RFC <ul><li>Final State </li></ul><ul><ul><li>All project data available to Enterprise Project Office i...
BrightWork at GMAC-RFC <ul><li>Easier for team members to transition between projects because of process consistency </li>...
No Product is a Silver Bullet <ul><li>Excellent Project Managers do not equate to consistent project management </li></ul>...
SharePoint Portal:  Project Overview Report
SharePoint Portal:  Issue Mgmt
My Site:  Work and Alert Mgmt.
Summary <ul><li>SharePoint helps to manage projects consistently </li></ul><ul><li>BrightWork helps to manage SharePoint <...
Getting Started with BrightWork <ul><li>Contact BrightWork for a trial </li></ul><ul><li>Pilot on a few projects </li></ul...
For More Information <ul><li>Visit BrightWork’s Website for </li></ul><ul><ul><li>Datasheets, Demos and Evaluation Materia...
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More Effective Project Management with SharePoint and BrightWork

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  • This is where I would talk about who I am and what I have to do with BrightWork (use at RFC).
  • Who needs BrightWork
  • Things that SharePoint on its own does well—organization being one thing that it could do better with
  • SharePoint stores this information but doesn’t let you use it.
  • I’m gong to focus on IT because that’s the one that I have used.
  • You can also customize the templates to your organization.
  • Using information more effectively…organize documents better, report on stored information, organize entire projects, re-use and recreate effective templates.
  • Consider adding 1-2 pages that describe the process/approach an organization should take if interested in using this framework.  Consider adding the risks involved. (and how we can help) Minimally, we need to get Digineer’s (and your) contact information in the slide deck.   It would be great if we could have a 1-page Digineer overview with our contact info on it
  • At RFC, we went through 3 beta versions and 2 fully functional versions in the span of a year, with the V2 being a huge step forward from V1 and even now, three months later, I am floored at the improvements and additional webparts they have released in such a short span of time.
  • More Effective Project Management with SharePoint and BrightWork

    1. 1. Managing Project Management with SharePoint & BrightWork
    2. 2. Collaboration Spectrum email Doc. Mgmt & Team Collaboration Enterprise Project Management Low Degree of structure & coordination needed High High Degree of strict control needed over time, cost and resources Low Work Management Project Management SharePoint MS Project and Project Server BrightWork on SharePoint
    3. 3. Key areas where SharePoint aids Project Management <ul><li>Document Management </li></ul><ul><li>Issue Management </li></ul><ul><li>Risk Management </li></ul><ul><li>Change Control </li></ul><ul><li>Organization </li></ul>
    4. 4. Keys to Organization <ul><li>Team conversation/collaboration </li></ul><ul><li>Documents </li></ul><ul><li>Deliverables </li></ul><ul><li>Project Information for Reporting </li></ul><ul><li>Consistency/Repeatability </li></ul>
    5. 5. BrightWork adds Project Management Value <ul><li>Easily customizable project site templates for consistent/repeatable organization of project information </li></ul><ul><li>Out of the Box Choices </li></ul><ul><ul><li>IT Project Manager with MSF built in </li></ul></ul><ul><ul><li>Business Project Manager </li></ul></ul><ul><ul><li>Agile Developer </li></ul></ul><ul><ul><li>Issue Manager </li></ul></ul>
    6. 6. IT Project Manager Based-on Microsoft Solutions Framework In one of the solutions, BrightWork delivers the complete MSF (Microsoft Solutions Framework) deliverable set for IT projects under license from Microsoft …
    7. 7. BrightWork adds Project Management Value (Continued) <ul><li>Customizable Quick Launch for your process </li></ul><ul><li>Reporting on status, risks, issues, deliverables </li></ul><ul><li>Organizing and reporting on projects at a portfolio level </li></ul>
    8. 8. Reporting Across Sites and Lists The web parts are very customizable from the UI – no programming needed Advanced users can add their own XML queries to the web UI. The UI comes with a BrightWork and custom gallery for queries
    9. 9. Hierarchy/Portfolio Structure For Reporting Across Projects BrightWork supports a very simple but visible project hierarchy, where projects can have sub-projects and so on BrightWork also supports Portfolio, where seemingly random projects can be grouped for reporting purposes
    10. 10. BrightWork adds Work Management Value <ul><li>An Advanced List Settings page that includes: </li></ul><ul><ul><li>Unique reference numbering schemes </li></ul></ul><ul><ul><li>Email notifications on item assignment/unassignment </li></ul></ul><ul><ul><li>Indelible comment/conversation history </li></ul></ul><ul><ul><li>Field value change tracking and history </li></ul></ul>
    11. 11. Enhancing SharePoint Lists User specifiable attributes This advanced settings page allows users to turn on/off the following attributes on each list: Reference numbering, email notifications on assignment, comment history, change history
    12. 12. BrightWork at GMAC-RFC <ul><li>Initial State: </li></ul><ul><ul><li>Documents on shared drives </li></ul></ul><ul><ul><ul><li>Difficult to navigate, inconsistent folder structure, inconsistent versioning, inconsistent deliverables templates </li></ul></ul></ul><ul><ul><li>Project Managers only team members tracking risks/issues, able to access data for reporting  </li></ul></ul>
    13. 13. BrightWork at GMAC-RFC <ul><li>Final State </li></ul><ul><ul><li>All project data available to Enterprise Project Office in real time (or at least updated weekly) without additional PM time investment </li></ul></ul><ul><ul><li>All projects using same set of deliverables templates </li></ul></ul><ul><ul><li>All projects have project websites with consistent look and feel and consistent organization of documents and controls </li></ul></ul><ul><ul><li>All projects have consistent documentation of project controls and status information </li></ul></ul>
    14. 14. BrightWork at GMAC-RFC <ul><li>Easier for team members to transition between projects because of process consistency </li></ul><ul><li>Easier for portfolio managers to be aware of status of all projects </li></ul><ul><li>Easier to consistently report information across projects and programs </li></ul><ul><li>Easier to discuss process changes because everyone has the same starting point </li></ul>
    15. 15. No Product is a Silver Bullet <ul><li>Excellent Project Managers do not equate to consistent project management </li></ul><ul><li>Consistent project management requires controlled processes and buy-in from PMs and team members </li></ul><ul><li>Buy-in is achieved through involvement in decisions and mentorship </li></ul><ul><ul><li>SharePoint/BrightWork SME </li></ul></ul><ul><ul><li>Project Management Process SME </li></ul></ul><ul><li>Constant improvement should be expected </li></ul>
    16. 16. SharePoint Portal: Project Overview Report
    17. 17. SharePoint Portal: Issue Mgmt
    18. 18. My Site: Work and Alert Mgmt.
    19. 19. Summary <ul><li>SharePoint helps to manage projects consistently </li></ul><ul><li>BrightWork helps to manage SharePoint </li></ul><ul><li>BrightWork is for organizations that are not quite ready to fully utilize Project Server but are ready to more effectively use project information </li></ul><ul><li>BrightWork provides out-of-the-box customization of SharePoint that would be very time consuming and expensive to do in-house and is constantly working to improve and enhance the product </li></ul>
    20. 20. Getting Started with BrightWork <ul><li>Contact BrightWork for a trial </li></ul><ul><li>Pilot on a few projects </li></ul><ul><li>Request feedback from PMs about customization to their needs and processes </li></ul><ul><li>Introduce to team with training </li></ul><ul><li>Provide support and ongoing training </li></ul>
    21. 21. For More Information <ul><li>Visit BrightWork’s Website for </li></ul><ul><ul><li>Datasheets, Demos and Evaluation Materials, etc. </li></ul></ul><ul><ul><li>www.brightwork.com </li></ul></ul><ul><li>E-mail your questions to </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><li>Call </li></ul><ul><ul><li>(617) 357-9000 (US) or +353-91-514500 (Europe) </li></ul></ul><ul><li>Attend or view a webcast </li></ul><ul><ul><li>Second Tuesday of Every month! </li></ul></ul><ul><ul><ul><li>9am PT, 12:00pm EST, 5pm GMT </li></ul></ul></ul><ul><ul><li>Past Microsoft Executive Circle webcast viewable on-demand </li></ul></ul>

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