Managing LRC Projects Managing LRC Projects
Upcoming SlideShare
Loading in...5
×
 

Managing LRC Projects Managing LRC Projects

on

  • 1,437 views

 

Statistics

Views

Total Views
1,437
Slideshare-icon Views on SlideShare
1,434
Embed Views
3

Actions

Likes
0
Downloads
16
Comments
0

2 Embeds 3

http://192.168.6.184 2
http://192.168.6.179 1

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

    Managing LRC Projects Managing LRC Projects Managing LRC Projects Managing LRC Projects Presentation Transcript

    • Managing LRC Projects
      • Examples of projects are:
      • New LRC building
      • Refurbishment
      • Piloting a new service
      • New catalogue
      • Research
      • Documentation
    • Managing LRC Projects: Aims and Objectives
      • Aim: To deliver techniques and tips to improve the project management skills of LRC staff
      • Objectives:
      • To become aware of basic project management skills.
      • To recognise and understand the stages of a project.
      • To recognise the importance of project planning.
      • To improve own project management skills.
      • To become aware of Microsoft Project.
    • Definition of Project Management
      • Project management is the discipline of organizing and managing resources in such a way that these resources deliver all the work required to complete a project within defined scope, time, and cost constraints. A project is a temporary and one-time endeavor undertaken to create a unique product or service.
      • The first challenge of project management is ensuring that a project is delivered within the defined constraints. The second, more ambitious, challenge is the allocation and integration of the inputs needed to meet those pre-defined objectives. The project, therefore, is a carefully selected set of activities chosen to use resources to meet the pre-defined objectives.
      • See Wikipedia, Project management , http:// en.wikipedia.org/wiki/Project_management
    • Project Management Diamond
      • Project management is often summarised as a diamond , with time, cost, scope and quality the four vertices and customer expectations as a central theme.
        • Projects must be delivered on time.
        • Projects must be within cost
        • Projects must be within scope
        • Projects must meet customer quality requirements
      • The fundamental basis of good project management is that the project manager’s challenge is to effectively balance the components of time, cost, scope, quality, and expectations using effective project planning .
    • Time Quality Cost Scope Expectations Project Management Diamond
    • Project Management Diamond
      • Project management is often summarised as a diamond , with time, cost, scope and quality the four vertices and customer expectations as a central theme.
        • Projects must be delivered on time.
        • Projects must be within cost
        • Projects must be within scope
        • Projects must meet customer quality requirements
      • The fundamental basis of good project management is that the project manager’s challenge is to effectively balance the components of time, cost, scope, quality, and expectations using effective project planning .
    • Project Life Cycle
      • A project goes through four phases during its life:
        • Project Definition : Defining the goals, objectives and critical success factors for the project
        • Project Initiation : Everything that is needed to set-up the project before work can start
        • Project Control : Ensuring that a project stays on track and taking appropriate action to ensure it does
        • Project Completion : Disbanding of all the elements that were required to run the project
    • Project Life Cycle 1Definition 4 Completion 3 Control 2 Initiation
    • 1. Project Definition A project definition describes exactly the common understanding, its extent and nature, among the key people involved in a project. The definition provides a foundation upon which successful projects are built. A project manager drafts a project definition, but its development is a team effort. The definition is an agreement among key participants in a project, and must have input from all of those participants. All projects need to go through the definition process. Lack of a definition leads to unclear and ambiguous goals, confusion, misunderstanding, and poor communication. Failure to formalize and document scope, goals, and expectations puts a project at risk before it even begins.
      • Project Definition
      • includes:
      Scope Goals & Objectives Deliverables Assumptions Stakeholders Expected Business Benefits Costs & Duration What is & is not to be included What will be achieved & what will be delivered: specific & measurable What is being produced: be specific & measurable Establish the environment & expectations before the project can begin Individuals / organizations involved in the project, or whose interests may be affected by the project How the service will be improved The length of the project & the total cost
    • 2. Project Initiation What people, time, materials, space, energy, communications are needed? What are the key project dates & timescales? What are the main areas of expenditure and income? What paperwork needs to be completed & signed e.g. contracts. Do a comprehensive risk log for the project. What needs to be purchased in advanced & what systems will be used during the project? Risks Procurement Documents Budget Time Resources
    • 3. Project Control Project Plan : A detailed plan showing all the activities and milestones will be the key mechanism for monitoring your project. Detailed Budget : A detailed budget showing all capital and revenue income and expenditure should be updated weekly to monitor the budget accurately. Communication : Regular project team meetings and action notes to ensure everyone knows what is going on. Monitoring & Evaluation: A comprehensive evaluation strategy designed in conjunction with the project to prove the business value and success of the project. Progress Reports : Regular reports, e.g. Monthly Highlight Report, to the Project Board, funders and other stakeholders highlighting progress and issues. Project Board : A decision-making body with responsibility to strategically guide and monitor the project.
    • Project Plan Work breakdown statement Activities GANTT charts Milestones Critical Path Key review dates
    • 3. Project Control Project Plan : A detailed plan showing all the activities and milestones will be the key mechanism for monitoring your project. Detailed Budget : A detailed budget showing all capital and revenue income and expenditure should be updated weekly to monitor the budget accurately. Communication : Regular project team meetings and action notes to ensure everyone knows what is going on. Monitoring & Evaluation: A comprehensive evaluation strategy designed in conjunction with the project to prove the business value and success of the project. Progress Reports : Regular reports e.g. Monthly Highlight Report to the Project Board, funders and other stakeholders highlighting progress and issues. Project Board : A decision-making body with responsibility to strategically guide and monitor the project.
    • Microsoft Project
      • Microsoft Project is project management software developed and sold by Microsoft. It helps you manage projects and resources, establish repeatable processes and ensure organization-wide collaboration on projects .
      • You can:
        • Create, staff and manage projects using step-by-step guides,
        • Develop plans
        • Assign resources to projects and tasks,
        • Maintain accurate records of work completed,
        • Track progress
        • Analyse workloads
        • Manage budgets
        • See an example of a project GANTT chart using Microsoft Project.
    • Clients are happy & sign off the project as completed What lessons have been learnt & how would you do things differently next time? Project evaluation is completed & reported Project report is completed & circulated to all stakeholders 4. Project Completion
    • Potential Barriers
      • Problems can be caused in a project by:
      • Poor communication
      • Disagreement
      • Misunderstandings
      • Personality conflicts
      • Poor management
      • Poorly defined goals and objectives
      • Bad weather (building projects)
    • More information
      • Free Microsoft Project 2003 Tutorials
      For further help and information on project management:
      • LSN ’s E-learning Continuing Professional Development Framework: Unit 11 ‘Undertake an e-learning development project’
    • Activity
      • Try out some of the things you have learnt by thinking about a project you need to undertake. This can be a simple project or a complicated project.
      • You can use a project initiation document for this project. Try to fill in as much information as possible as this will form the basis of your project planning.
      • Discuss the document with your colleagues.
      • Keep a copy and review it as your project progresses.