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    Guidelines.doc.doc Guidelines.doc.doc Document Transcript

    • Building Professionalism in Project Management ® Project Management Institute Southern Caribbean Chapter PMISCC 2007 PROJECT Of the Year AWARD AND RECOGNITION Official Guidelines and Format for Project Nomination Submission © Project Management Institute Southern Caribbean Chapter (All rights reserved) 20061228 – (rev 01-08)
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter Introduction The Project Management Institute Southern Caribbean Chapter (PMISCC), in the fulfilment of its strategic objectives, has chosen to establish the “Project of the Year” award which will recognize successful projects (and project leaders), that have embodied the methodology (concepts, techniques, practices/theories) prescribed by the Project Management Body of Knowledge (PMBOK). Recognition will also be given to for achievements of and contributions to the project management discipline. The PMISCC is affiliated to the Project Management Institute (www.pmi.org) and 2007 is the inaugural year for this award. In addition, to these guidelines, please visit www.pmiscc.org and/or the Chairman of the PMISCC Nominations Committee (asbc.admin1@tstt.net.tt) to get additional information. This document contains information about the PROJECT OF THE YEAR award and details the nominations and submission processes. Please read carefully prior to submission. Contents 1. Purpose 2. Eligibility 3. Process 4. General Terms and Conditions 5. Typical Nomination Package Outline
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter Purpose To recognize, honor and widely publicize excellence in project management via the PMISCC Project of the Year award and salute the project team for superior performance and execution. Eligibility Only projects implemented in the Caribbean are eligible for submission. PMI affiliation is mandatory and projects that are perceived as having effectively applied project management principles and techniques are eligible for nomination, provided that :- 1. The project had an approved scope, schedule and budget 2. Projects have been completed during the period October 2005 to September 2006 and has been accepted as complete by the Client/ Owner prior to nomination. 3. Projects/Programs must be operational for at least three (3) months. 4. Projects have been successfully completed using processes and approaches consistent with PMBOK Guide 3rd Edition. 5. There is no restriction on the use of the submitted information after the final submission date. Where a project (e.g. research or development) may contain proprietary and/or confidential, technical or commercial information, this must be disclosed by the project owner in writing. 6. Projects have been endorsed by appropriate PMI Chapter or PMI Affiliate, if the nomination is from outside the jurisdiction of the PMISCC, prior to submission. 7. Nominator accepts the Terms and Conditions of the PMISCC regarding the Project Management Awards & Recognition event. 8. The Project Manager(s) in charge of the project/program, must be member(s) of PMI /Chapter/SIG. 9. Nominations are completed using the forms provided, in the format specified. Each nomination must be endorsed by the Chief Executive Officer (CEO), Senior Management, (or equivalent) of that organization who agrees to the Terms and Conditions of the Awards.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter 10. Nominations reach the PMISCC no later than April 30th, 2007. Printed submissions should be sent to The PMISCC Secretariat, addressed to “Ms Jemma Ramjattan, 4 East Street, Petrotrin, Pointe-a-Pierre, Trinidad and Tobago. Telephone contact - 1-868-658-4200 extension 2179. E-mail contact – jemma.ramhattan@petrotrin.com. 11. An electronic copy of the submission should be sent to : VP Marketing, PMISCC, asbc.admin1@tstt.net.tt. A nominated project may or may not have won awards/recognition from other professional associations. There is no limit to the number of nominations that may be submitted; however a specific project may only be nominated ONCE. Please note that all enquiries relating to the preparation of submissions are to be addressed to: Mr John Lewis, Chairman – Nominations Panel, Mobile (Cell): 868-685-3548; e-mail: lewisjjl@yahoo.com General Evaluation Criteria Projects must meet all of the following criteria (of relative equal importance): 1. The project must have met or exceeded Owner/Client/Organization needs as evidenced by a Cover Brief from the Owner/Client/Organization. 2. The project has met or improved on budget and schedule performance when compared with original established budget and schedule goals. 3. Demonstrated originality and uniqueness of applied project management techniques including innovative application of practices/methods. 4. Exhibited technical aspects and advancement of the project management profession through effective application of the nine PMBOK Knowledge areas. (See Appendix A). 5. Demonstrated complexity of the project and unusual conditions, issues, barriers requiring special management team action and performance.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter Process Nominated project submissions must be received no later than April 30, 2007 to allow sufficient time for processing. Nomination: A project must be nominated by the Client/Owner for consideration. Submissions must be received by PMISCC not later than 5:00pm on April 30th, 2007. Where a nomination is outside the PMISCC, the appropriate PMI chapter must first endorse the project prior to submission. Submissions must consist of 5 copies (plus the original) and one electronic copy in MS Word format. Only Submissions that have complied with the eligibility criteria will be passed on to the Evaluation stage. Evaluation: Evaluation of submissions will be carried out by a Review Panel of members who shall have broad project management experience and demonstrated project management expertise. All submissions will be assessed on the basis of the General Evaluation Criteria (see above). Selection: Nominations meeting the evaluation criteria will be weighted and ranked. The nomination with the highest weighting will be selected for the Project of the Year award. The Project of the Year evaluation results will be submitted to PMISCC Awards Steering Committee by July 31st, 2007. The Project of the Year successful recipients and other participants will be officially notified by August 15th, 2007. Award Categories The award categories will be as follows :- I. Project of the Year:
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter 1st place 2nd place 3rd place II. Project Manager of the Year III. Project Management Student of the Year IV. Most Outstanding to the benefit of the Community Formal announcement will be made at the Awards Recognition Event on September 15th, 2007.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter General Terms and Conditions Nominators must agree that :- (a) The nomination package will be completed in conformance with the established format. (b) All necessary clearances, releases and permissions needed for public release of all submitted materials will be provided in writing with the submission package. (c) Expenses will not be reimbursed for assembling the nomination package nor for any presentation materials that may be needed should the project be selected as the winner. (d) Nominations and supporting materials become the property of the PMISCC and will not be returned. (e) Award recipients may be asked to submit photographs for publicity purposes and presentation materials for use at the Awards Banquet. (f) The Review Panel reserves to right to interview the Nominator and/or Client with regard to any submission. (g) First place winners will be required to present their submissions at the 2007 PMISCC biennial conference on September 18-19. Other winners will be invited to present at a pre-conference event to be held on September 17th, 2007. (h) Project Managers will be invited to present their projects to the membership at subsequent technical sessions.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter PROJECT OF THE YEAR AWARD Typical Nomination Package Outline Please PRINT Submissions Submissions Requirements: 1. The nomination should be concise, yet contain sufficient information to adequately represent the project. 2. Minimally submissions must use 8.5” x 11” pages, font=Times New Roman, font size=12.0, single spacing. 3. Supporting documentation must also adhere to this specification as best as possible. 4. Packages must not exceed 60 pages, including supporting documentation. Submissions exceeding 60 pages and/or submitted in/on alternative media formats will not be evaluated. 5. Submissions must be in English. 6. Contact information must be included in the event that the Review Panel may require additional information and/or clarity. 7. Submissions must include five copies of the complete nomination, however only one (1) copy of any supporting material is required. 8. An e-copy of the Nomination must also be submitted on a CD using MS Office Suite. Submission Package Nominators must have personal knowledge of the project and document its significance. Submissions are to be guided by the following: (a) All Submissions must have at least one original set of documents included. (b) Submissions must include a Cover Brief from the Nominator. (c) The Cover Brief will be a statement of no more than two (2) pages to include: i. The Nominator’s association with, or visibility into, the project.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter ii. The Lead Nominator’s relationship to the project, e.g., project stakeholder, Client/Owner employee. iii. Frequency of the Nominator’s observations during the project’s lifecycle. iv. Business Case giving rise to the project. v. Why the project was selected for nomination. vi. Statement of recommendation for the award. vii. Any other statements about the project and/or Project Manager, that ought to be considered or that may be of value in assessing the project. (d) Each package must include a completed (and signed) Nomination Authorization Form. (e) One page summary of Project/Program. (f) One page summary of how project/program has met the criteria for qualification. (g) Project must be documented according to PMBOK framework (refer to Appendix A) of Outcomes (for project nominations) (h) How the project was executed and barriers that were overcome. (i) Consistency with the PMBOK® Guide 3rd Edition must be clearly delineated in the submitted materials. (j) Fully completed Nomination check list. (k) All descriptive and supporting materials (including but not limited to photographs, annual reports, etc), must be included in the package. (l) Nomination must include a statement acknowledging that proprietary or confidential, technical or commercial information may be publicly disclosed as part of the awards process, and approving such disclosure. (m) All items in the submission package must be appropriately labeled. (n) Signature of Client (o) Signature of PMI chapter/SIG/Affiliate.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter 1I. GENERAL INFORMATION AND PROJECT TEAM Project Specifics Provide an overview and/or description of the Project Team including the roles and responsibilities of the Project Manager. PRINT the following information, some of which may appear on the award and other PMISCC publications:- (a) Project Name, (b) Owner/Client and (c) Project Team . 1. Name and Location of the project: ________________________________________________________________ 2. Name of Owner/Client supporting the project team; include email addresses, phone numbers and mailing addresses: [not to exceed 200 words] ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ _______________________________________________________ 3. Name of the Business of the Project Team/members; include mailing addresses, phone numbers and e-mail addresses: [not to exceed 200 words] ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ___________________________________________________ 4. Provide an overview and/or description of the Project Team including roles and responsibilities of the Project Manager. [not to exceed 200 words] ____________________________________________________________________ ____________________________________________________________________ __
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter II. PROJECT PERFORMANCE A. Summary of Project: Provide a general description of the Project including complexity of the project and unusual conditions, issues, and barriers requiring special management team action or performance. Please attach drawings and photographs, if available, to illustrate the scope of the Project. B. Special Management Methods: Summarize why the management of the Project is distinctive, innovative or original in the application of Project Management techniques. Comment on the application of practices and methods and any marked improvements of methods, lessons learned, and/or products during the course of the Project. Describe how these methods advance the technical values and image of the Project Management profession. C. Owner’s Satisfaction: Provide written evidence on corporate letterhead that the management of the project exceeded the owner or client’s needs. Evidence should address tangible as well as intangible benefits of the project outcomes, project management best practices or contribution to the organization. III. PROJECT INTEGRATION MANAGEMENT Briefly describe how project integration management was considered and implemented. Briefly explain how overall project changes were managed and controlled. IV. PROJECT SCOPE MANAGEMENT Discuss the following: 1• Project concept and objectives. 2• Scope statement including cost, schedule, and performance criteria and work breakdown structure. 3• Management Plan and Control Systems.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter V. PROJECT TIME/SCHEDULE MANAGEMENT Briefly summarize the project schedule including delays, if any, including legitimate causes, such as, change in the scope of service, owner’s requests, market response. Original Date Actual Date Commencement Date: Project Defined: Client Approval: Project Closeout: A copy of the “approved” planned project schedule versus the “actual” project schedule is recommended as part of the supporting documentation to the nomination package. VI. PROJECT COST/RESOURCE MANAGEMENT Explain how the project budget was met or improved. Original budgeted cost for work/product/research. Actual cost of work/product/research. VII. PROJECT QUALITY MANAGEMENT Comment on total quality management of the project including philosophy, quality assurance, and quality control (provide attachment). VIII. PROJECT HUMAN RESOURCE MANAGEMENT Provide a general description of how the project members developed into an effective team. Identify the individual(s) and their roles outside the project team who directly affected the Project.
    • Building Professionalism in Project Management TM Project Management Institute Southern Caribbean Chapter IX. PROJECT COMMUNICATIONS MANAGEMENT Briefly identify the major audiences of the project. Discuss the communication techniques and conditions to communicate the project to those audiences especially in special or unusual situations. Attach written materials and photographs, if available, showing community information/relationship of the Project. X. PROJECT RISK MANAGEMENT Identify external and internal risks to the project and how the project management and/or team mitigated the issues. XI. PROJECT CONTRACT/PROCUREMENT MANAGEMENT Identify contract procurement and acquisition procedures. Comment on their administration and control methods.