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  • To start calculating Tl, set Tl to the final Te

Transcript

  • 1. Project Management Process
  • 2. Managing the Information Systems Project
    • Focus of project management
      • To ensure that information system projects meet customer expectations
        • Delivered in a timely manner
        • Meet constraints and requirements
  • 3.
    • Project Manager
      • Requires diverse set of skills
        • Leadership
        • Customer relations
        • Technical Problem Solving
        • Conflict management
        • Team Management
        • Risk & Change Management
    Managing the Information Systems Project
  • 4. Project Management Process
    • Initiation
      • Assess the size, scope and complexity of the project
      • Establish procedures to support later project activities
    • Planning
      • Define clear, discrete activities and the work needed to complete each activity
    • Execution
      • Plans created in prior phases are put into action
    • Closing down
  • 5. Initiating the Project
    • Establish project initiation team
    • Establish relationship with customer
    • Establish project initiation plan
    • Establish management procedures
    • Establish project management environment and workbook
  • 6. Planning the Project
    • Describe project scope, alternatives and feasibility
      • Scope and Feasibility
        • Understand the project
        • What problem is addressed
        • What results are to be achieved
        • Measures of success
        • Completion criteria
  • 7. Planning the Project
    • Divide the project into manageable tasks
        • Work breakdown structure
        • Gantt chart
    • Estimate resources and create a resource plan.
    • Develop a preliminary schedule
        • Utilize Gantt and PERT charts
  • 8. Gantt Chart
  • 9. PERT Chart
  • 10. Comparison of Gantt and PERT Charts
    • Gantt
      • Visually shows duration of tasks
      • Visually shows time overlap between tasks
      • Visually shows slack time
    • PERT
      • Visually shows dependencies between tasks
      • Visually shows which tasks can be done in parallel
      • Shows slack time by data in rectangles
  • 11. Gantt and PERT Charts
    • Steps
      • Identify each activity
      • Determine time estimates and expected completion times for each activity.
      • Determine sequence of activities
      • Determine critical path
  • 12. Estimated Time Calculations
  • 13. Sequence of Activities
  • 14. Critical Path Activities
    • Early Finish Te
      • Sum ET from left to right
      • Use max if the activity has more than 1 predecessor
    • Late Finish Tl
      • Subtract ET from right to left
      • Use min if the activity has more than 1 successor
    • Slack time = Tl-Te
    • On Critical Path if Slack Time = 0
  • 15. Critical Paths
  • 16. Time Estimation
    • Planning – 15%
    • Analysis – 20%
    • Design – 35%
    • Implementation – 30%
  • 17. Trade-offs
    • Size
    • Effort
    • Time
  • 18. Planning the Project
    • Develop a communication plan
      • Outline communication processes among customers, team members and management
      • Types of reports
      • Frequency of reports
    • Determine project standards and procedures
      • Specify how deliverables are tested and produced
  • 19. Communication Methods (Uses)
    •   Project Workbook (Permanent record)
    •   Meetings (Resolve issues)
    •   Seminars and Workshops (Inform)
    •   Project Newsletters (Inform)
    •   Status Reports (Inform)
    •   Specification Documents (Permanent record)
    •   Minutes of Meetings (Permanent record)
    •   Bulletin Boards (Inform)
    •   Memos (Inform)
    •   Brown–Bag Lunches (Inform)
    •   Hallway Discussions (Resolve Issues)
  • 20. Planning the Project
    • Identify and assess risk
      • Identify sources of risk
      • Estimate consequences of risk
    • Create a preliminary budget
    • Develop a statement of work
      • Describe what the project will deliver
    • Set a baseline project plan
      • Estimate of project’s tasks and resources
  • 21. Executing the Project
    • Execute baseline project plan
      • Acquire and assign resources
      • Train new team members
      • Keep project on schedule
    • Monitor project progress
      • Adjust resources, budget and/or activities
  • 22. Executing the Project
    • Manage changes to baseline project plan
      • Slipped completion dates
      • Changes in personnel
      • New activities
    • Maintain project workbook
    • Communicate project status
  • 23. Closing Down the Project
    • Termination
      • Types of termination
        • Natural
          • Requirements have been met
        • Unnatural
          • Project stopped
      • Documentation
      • Personnel Appraisal
  • 24. Closing Down the Project
    • Conduct post-project reviews
      • Determine strengths and weaknesses of
        • Project deliverables
        • Project management process
        • Development process
    • Close customer contract
  • 25. Commercial Project Management Software
    • Many systems are available
    • Three activities required to use:
      • Establish project start or end date
      • Enter tasks and assign task relationships
      • Select scheduling method to review project reports