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Download a justification business case.doc.doc

  1. 1. <Insert your Company Logo Here> Business Case for Purchasing MPMM™ to Improve Project Delivery
  2. 2. 1 Executive Summary The Method123 Project Management Methodology (MPMM™) is a complete methodology for undertaking projects. It provides a solid framework for managing projects, by explaining in depth, how to undertake every phase, activity and task within the Project Lifecycle. In addition to providing a complete project framework, it also includes the full set of document templates, forms and checklists needed to ensure that teams never have to “start-from- scratch”. And finally, a complete suite of case studies are included to provide us with practical, real-life examples of project excellence. By purchasing MPMM™, we will be able to implement a best practice methodology for undertaking projects within our organisation. This will enable us to improve our project delivery efficiency, thereby increasing the return on each project investment. It is recommended that we purchase a [no. user] multi-user license for MPMM™ [edition], at a special price per user of [see MPMM multi-user pricing]. The total cost is [amount]. Approval is immediately sought to proceed with this purchase. 2 Business Problem 2.1 Business Analysis Our company <company name> specializes in delivering <product / service name> for our customers. As we are focused on achieving a high level of customer product and service delivery, we often have improvement programs underway, in the form of projects. We generally undertake many projects simultaneously, some of which are critical to maintaining our competitive edge in the marketplace. Managing multiple improvement programs with multiple projects and multiple teams can be a high-risk activity. We need a proven, best-practice methodology for delivering projects efficiently to ensure that we gain the requisite business benefits for our organization. We also need standard project processes to improve the manner within which projects are undertaken, as well as a wide range of pre-completed templates to reduce the time taken to complete project deliverables. 2.2 Problem Analysis By not adopting a standard set of processes and templates, projects often experience: • Scope creep • Unexpected costs and required effort • Reduced quality of deliverables and products • Exceeded timeframes and unachieved milestones • Mis-communication and higher staff turnover • Unexpected issues which impact delivery ©2003 Method123 Ltd. All rights reserved.
  3. 3. • Under-performing suppliers To minimize the risk of our projects experiencing those same symptoms, we need a standard approach for undertaking projects. If we are able to promote a common Project Lifecycle approach within our organization, using standard project management processes, then we can improve our project delivery efficiency and therefore increase our likelihood of achieving project success. Standard project processes we need to implement include: • Change Management • Risk Management • Issue Management • Time Management • Cost Management • Quality Management • Procurement Management • Acceptance Management • Communications Management. We also need to implement a suite of document templates to save us from re-inventing the wheel each time we create project deliverables. In summary, we need to purchase a Project Management methodology which contains: • A clear, easy to understand, Project Lifecycle • A suite of well defined project management processes • A set of project templates supporting each activity in the lifecycle 3 Available Options After completing a research exercise, we have found that: • While there are a vast range of offerings in the marketplace, very few actually contain a complete project management methodology, as well as a suite of templates and case studies to help us to improve our project delivery. • Most providers offer a range of miscellaneous project templates which don’t fit together to form a complete Project Lifecycle • Most methodologies and templates are written to fit just one type of industry (typically Information Technology). • Few providers actually offer a generic methodology to suit all project sizes, types and industries. Given the above constraints, we have identified 3 alternative options: 1. Implement the MPMM™ project management methodology, including the full suite of document templates and case studies. See ©2003 Method123 Ltd. All rights reserved.
  4. 4. 2. Implement the principles set out by the Project Management Institute (PMI®) as defined within A Guide to the Project Management Body of Knowledge (PMBOK® Guide). See 3. Implement the principles and practices set out by Prince2®. See ©2003 Method123 Ltd. All rights reserved.
  5. 5. 3.1 Options Analysis Option Description Synopsis Cost 1 Implement • The MPMM™ Project Lifecycle suits all types of industries and project sizes. See for multi-user MPMM™ pricing • Every activity within the lifecycle is described in depth and is complemented by a complete suite of document templates. More than 50 templates are provided, covering every aspect of the project lifecycle. • Their phase, activity and task descriptions are incredibly detailed, as they contain specific instructions for completion as well real life examples, charts and tables. • It also includes an entire suite of case studies, providing teams with practical examples of project management excellence. • MPMM™ is based on PMBOK® and Prince2™. It simply adds depth to those project management standards by enabling them to be practically implemented. 2 Adopt the • The PMBOK® is the world-wide standard for Project Management. The PMBOK® is provided to members PMBOK® of the PMI®. See for • It includes a set of principles and processes for undertaking all project types. membership fees. It is a brief handbook and does not contain any • The principles and processes are very generic and therefore only act as guidelines, detailed activity descriptions, rather than specific project procedures. templates or case studies. • The methodology does not come with a detailed set off project templates. 3 Adopt • Prince2® is the UK standard for Project Management. See for Prince2® Corporate pricing. Prince2® • Like the PMBOK®, it includes a generic set of principles for undertaking projects. Corporate licenses are between 100% - 200% more expensive than • It was originally written for IT projects and does not cater for projects types and sizes. MPMM™. • It includes a small number of templates which only cover part of the project lifecycle. ©2003 Method123 Ltd. All rights reserved.
  6. 6. 4 Recommended Approach 4.1 Recommended Option Based on the options presented above, it is recommended that MPMM™ (Option 1) is approved for implementation. 4.2 Implementation The following steps are recommended to implement MPMM™ within our organization: • Identify the number of user licenses required • Purchase the [edition] of MPMM™ from • Download and install the product to each users PC • Implement MPMM™ as our methodology for undertaking projects • Use the templates provided within MPMM™ to increase deliverable quality • Use the Case Studies provided within MPMM™ to train teams in best practice • Inspire project teams to follow the MPMM™ to improve project delivery success 5 Appendix 5.1 Supporting Documentation The following sources were used to collate this document: • MPMM™ Project Management Methodology from • Research on the principles set out by and • Searches for other “Project Management Methodology” and “Project Management Templates” using Yahoo, MSN and Google. ©2003 Method123 Ltd. All rights reserved.