Agriscience Education Leadership Program.doc

6,660 views

Published on

Published in: Education, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
6,660
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
1
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Agriscience Education Leadership Program.doc

  1. 1. FLORIDA DEPARTMENT OF EDUCATION Request for Application (RFA Discretionary) Bureau / Office Division of Workforce Education Program Name Carl D. Perkins, State Leadership, Agriscience Education Leadership Program Specific Funding Authority (ies) Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV), Title I; Workforce Investment Act, Section 503, CFDA #84.048 Web site: http://12.46.245.173/pls/portal30/CATALOG.PROGRAM_TEXT_RPT.show Funding Purpose/Priorities To further develop the leadership skills and increase the industry awareness of agriscience teachers and administrators in Florida’s middle schools, high schools and postsecondary institutions to ensure a well trained and highly capable workforce for the agricultural industry in Florida. For more information related to Perkins IV, as well as Florida’s Perkins IV State Plan (2008-2013), see the Perkins IV Implementation Guide on the web site: http://www.fldoe.org/workforce/dwdgrants/. Type of Award Discretionary Total Funding Amount $20,000 Budget Period July 1, 2009 to June 30, 2010 Applications received after June 30, 2009, will be effective on the date of receipt in Grants Management or award of federal funds, whichever is later. Program Performance Period Same as Budget Period, see above. Target Population Florida’s agriscience teachers (middle, high school, postsecondary) and administrators with direct supervision of agriscience programs. DOE 900 D 1 Revised 03/07
  2. 2. Eligible Applicant(s) Florida Farm Bureau Federation Application Due Date May 15, 2009 The due date refers to the date of receipt in Grants Management. For Federal programs, the project effective date will be the date that the application is received within DOE meeting conditions for acceptance, or the date of receipt of the Federal Award Notification, whichever is later. Contact Persons • Grants Program Contact: Belinda Chason, 850/245-9017, Belinda.Chason@fldoe.org • Grants Management Contact: Carol Hubbard, 850/245-0723, Carol.Hubbard@fldoe.org Assurances The Department of Education has developed and implemented a document entitled, General Terms, Assurances and Conditions for Participation in Federal and State Programs, to comply with: • 34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which requires local educational agencies to submit a common assurance for participation in federal programs funded by the U.S. Department of Education; • applicable regulations of other Federal agencies; and • State regulations and laws pertaining to the expenditure of state funds. In order to receive funding, applicants must have on file with the Department of Education, Office of the Comptroller, a signed statement by the agency head certifying applicant adherence to these General Assurances for Participation in State or Federal Programs. The complete text may be found at http://fldoe.org/comptroller/doc/gbsectiond.doc. School Districts, Community Colleges, Universities and State Agencies The certification of adherence filed with the Department of Education Comptroller’s Office shall remain in effect indefinitely unless a change occurs in federal or state law, or there are other changes in circumstances affecting a term, assurance, or condition; and does not need to be resubmitted with this application. DOE 900 D 2 Revised 03/07
  3. 3. Funding Method All applicants are advised that grantees will be funded according to the projected goals in their applications. In the event that performances do not meet projected goals and result in overpayment, the overpayment must be returned to the Florida Department of Education by August 20, 2010, along with the final DOE 399 form. Monitoring and performance reports will assist grantees in achieving their performance goals and avoiding overpayment. Reimbursement with Performance - Payment made upon submission of documented allowable expenditures, plus documentation of completion of specified performance objectives. Fiscal Requirements Supporting documentation for expenditures is required for all funding methods. Examples of such documentation include: invoices with check numbers verifying payment, and/or bank statements; all or any of which must be available upon request. Funding Shall Supplement, Not Supplant Section 311 (a) of the Act states that the funds made available for Career and Technical Education activities shall supplement and not supplant non-federal funds expended for Career and Technical Education programs. Non-duplication of Effort It is the responsibility of the eligible agency to coordinate and insure non-duplication with other federal and state education, training, corrections, public housing, and social service programs. Local Administrative Cost Section 3 (1) of the Act states that the term ‘administration’, when used with respect to an eligible agency or eligible recipient, means activities necessary for the proper and efficient performance of the eligible agency or eligible recipient’s duties under this Act, including the supervision of such activities. Such term does not include curriculum development activities, personnel development, or research activities. Section 135(d), of the Act states that each eligible recipient receiving funds under this part shall not use more than five percent of the funds for administrative costs associated with the administration of activities assisted for the proposed project. Positions such as project coordinator, accountant, clerical staff, or other positions not directly serving students are considered administrative. Indirect costs are considered administrative costs. DOE 900 D 3 Revised 03/07
  4. 4. Requirements for CBOs, FBOs and other Private Not-for-Profit Organizations Community-Based Organizations (CBOs), Faith-Based Organizations (FBOs), and other private not-for-profit organizations that are recipients or sub-recipients of DOE grants are required to submit the following upon project approval: • List of current Board of Directors and Articles of Incorporation • Copy of current operating budget • Copy of current audit report – if available • Copy of Chart of Accounts • General Terms, Assurances and Conditions for Participation in Federal and State Programs • Proof of eligibility to operate a business in Florida (signed document from Florida Secretary of State) Invoicing Procedures ALL agencies that are not paid through the Florida Department of Education, Federal Cash Advance On-line System, and are paid by Reimbursement of Expenditures or Reimbursement with Performance must invoice for reimbursement. See instructions on the Project Award Notification, DOE 200, to determine reimbursement requirements for awarded project(s). The status of the agency’s invoice for payment is available through the Department of Education’s online grants management system at: http://gms.fldoe.org/gms/gms_home/home.jsp. Agencies that invoice must complete the Performance-Based Invoice Form located in the Attachments section of this RFA. This form will provide the Department of Education with the projected number of EFLs, grant budget amount per EFL, and projected cost per EFL for each project. DOE 900 D 4 Revised 03/07
  5. 5. REQUIRED INVOICE FORMS The following forms are required for agencies that invoice. They provide accountability for financial expenditures based on performance deliverables. Each time an invoice is submitted, ALL appropriate forms and backup documentation must be included in the invoice request for payment. Supporting Documentation Form # Title Must accompany forms NA Performance-Based Invoice Form – Return with application. Invoice Form – Return with each invoice. This form is available in the Attachments section of this NA document and will also be available on-line: http://www.fldoe.org/workforce/dwdgrants/default.asp NA Projected Invoice Schedule Form - Return with application. For Non-Governmental Recipients Only, Detail of Salary Expenditures • Payroll register DOE 300 Form available at: Green Book • Timesheets http://fldoe.org/comptroller/gbook.asp • A copy of all invoices/receipts must be attached to support this Detail of Monthly Transactions request. DOE 301 • All invoices and receipts must Form available at: Green Book include a legible itemized description of purchases. Carl D. Perkins -- Interim and Final DOE 399 Form available at: Green Book Submit invoices and all supporting documentation to: Office of Grants Management Florida Department of Education 325 West Gaines Street, Room 325, Unit B Tallahassee, FL 32399-0400 Attention: Sue Wilkinson DOE 900 D 5 Revised 03/07
  6. 6. Records Retention It is the responsibility of the fiscal agency to retain records for financial transactions and supporting documentation for auditing purposes. If records are requested by the Florida Department of Education or the State of Florida Division of Financial Services, all records must be provided. Records should be maintained for five years from the last day of the program or longer if there is an ongoing investigation or audit. Reporting Outcomes Submission of Timely Invoices as listed and approved on the Performance-Based Deliverables Form and the require documentation for deliverables will provide the program manager with the necessary information to determine whether the recipient is meeting the approved performance measures for the project. Compliance Monitoring The state will evaluate the effectiveness of project activities based on established and approved performance goals. Department staff monitors recipients’ compliance with program and fiscal requirements according to applicable federal and state laws and regulations specified by: Education Department General Administrative Regulations (EDGAR), Office of Management and Budget (OMB) Circulars, and Florida Department of Financial Services Reference Guide for State Expenditures and guidelines published in the Florida Department of Education’s Green Book. Project Performance Accountability and Reporting Requirements The Department’s program managers will track each project’s performance based on the information provided on the TRAINING, TECHNICAL ASSISTANCE, AND DISSEMINATION FORM – to be included in the application as is. This form is located in the Attachments section. DOE 900 D 6 Revised 03/07
  7. 7. NEW PERKINS IV REQUIREMENTS The Florida Department of Education submitted a State Plan for 2008-2013 to the United States Department of Education (USDOE) in April of 2008. Submission of a new State Plan is required by the Carl D. Perkins Career and Technical Education Act of 2006, herein known as the “Act”. To view Florida’s Perkins IV Five-Year State Plan, visit: www.fldoe.org/workforce/perkins/perkins_home.asp. All eligible recipients using funds under this Act must adhere to all of the provisions included in the Act, Florida’s Perkins IV State Plan (2008-2013), the Florida Department of Education (FLDOE) Perkins IV Implementation Guide (2009-2010 edition) and those listed below. For the documents listed above see URL: http://www.fldoe.org/workforce/dwdgrants/. • Funding for Perkins projects in fiscal year 2009-10 is contingent upon passage of federal discretionary appropriations. • Eligible recipients under this Act must adhere to the purpose of the Act as described. [Perkins IV, Section 2] • Eligible recipients must fully understand the critical 34 definitions of words and phrases in the Act. [Perkins IV, Section 3] • Funds made available under this Act for career and technical education activities shall supplement and shall not supplant, non- federal funds expended to carry out career and technical education activities. [Perkins IV, Section 311 (a)] • Documentation of the maintenance of effort must be kept at the local level and must be auditable. [Perkins IV, Section 311] • No funds under this Act may be used to require secondary school students to choose or pursue a specific career path or major. Also prohibited is any mandate that any individual participate in a career and technical education (CTE) program. [Perkins IV, Section 314] • No funds may be used to provide CTE programs to students prior to the seventh grade. However, students below grade seven are not prohibited from using equipment and facilities purchased with these funds. [Perkins IV, Section 315] DOE 900 D 7 Revised 03/07
  8. 8. • The descriptions in the applications submitted by each eligible recipient stating how each requirement will be achieved will serve as the major basis for the state monitoring process to determine the extent to which each requirement was achieved. In addition to this documentation, eligible recipients must locally retain and make available other documentation of method and extent of achievement. • Each eligible recipient receiving funds under the Act shall not use more than five percent of the funds for administrative costs associated with the administration of activities assisted for the proposed project. [Perkins IV, Section 135 (d)] o The Act states that the term ‘administration’, when used with respect to an eligible agency or eligible recipient, means activities necessary for the proper and efficient performance of the eligible agency or eligible recipient’s duties under this Act, including the supervision of such activities. Such term does not include curriculum development activities, personnel development, or research activities. [Perkins IV, Section 3 (1)] o Positions such as project coordinator, accountant, clerical staff, or other positions not directly serving students are considered administrative. Indirect costs are considered administrative costs. Application Narrative Section Instructions for Completing the Narrative Information • Use size 12-point font. • Responses should be brief, clear and concise. Project Design-Narrative 1. Abstract (one page) Briefly summarize the program’s goal(s). DOE 900 D 8 Revised 03/07
  9. 9. 2. Need Statement a) Describe the need for the project. b) Describe how the project will benefit Florida agriscience teachers. c) Describe what the program goals are for program expansion, partnership development, and increased student awareness of the multiple opportunities in the agricultural industry. 3. Project Management a) Describe staffing for the project. b) Describe the reporting to DOE. 4. Support for Next Generation Strategic Plan, Reading, Math / Science Initiatives For the fiscal years 2009-2010, briefly describe how the proposed project will incorporate reading and math / science initiatives and one or more of the Florida State Board of Education Next Generation Strategic Areas of Focus. Next Generation Strategic Plan URL: http://www.fldoe.org/Strategic_Plan/ Just Read Florida URL: http://www.justreadflorida.com/ Math / Science Initiative URL: http://www.fldoestem.org/center13.aspx 5. Dissemination/Marketing For the fiscal years 2009-2010, describe methods /strategies you will use to disseminate and market information about the project to appropriate populations. 6. For Federal Programs - General Education Provisions Act (GEPA) Provide a concise description of the process to ensure equitable access to, and participation of students, teachers, and other program beneficiaries with special needs. For details refer to URL: http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf Project Disbursement Report, DOE 399 All awarded Perkins projects must submit a DOE 399, Project Disbursement Report and the Detailed Projected and Purchased Equipment Form to the Florida Department of Education, Comptroller’s Office, by August 20, 2010. DOE 900 D 9 Revised 03/07
  10. 10. DOE 900 D 10 Revised 03/07
  11. 11. Conditions for Acceptance The requirements listed below must be met for applications to be considered for review: 1) Application is received in DOE within the timeframe specified by the RFA 2) Application includes required forms: DOE 100A Project Application Form and DOE 101 - Budget Narrative Form 3) All required forms must have the assigned TAPS Number included on the form 4) All required forms have original signatures by an authorized entity 5) Application must be submitted to: Office of Grants Management Florida Department of Education 325 W. Gaines Street, Room 325 Tallahassee, Florida 32399-0400 NOTE: Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted. Submit: • One application with original signatures • Three copies of the application • Note: It is the submitting agency’s responsibility to ensure that three complete copies of the application are included in the application package. Method of Review All applications will be reviewed by Florida Department of Education, Division of Workforce Education staff using the Application Review Criteria and Checklist in the Attachments section. In addition, fiscal information will also be reviewed by Division of Contracts, Grants and Procurement, Office of Grants Management staff. DOE 900D 11 Revised 03/07
  12. 12. Attachments • Training, Technical Assistance, and Dissemination Form • State Leadership Required and Permissive Use of Funds • Self-Evaluation Form • Performance-Based Project Deliverables Form • Invoice Schedule • DOE 100 A, Project Application Form • DOE 101, Budget Narrative Form • Application Review Criteria and Checklist DOE 900D 12 Revised 03/07
  13. 13. TRAINING, TECHNICAL ASSISTANCE, AND DISSEMINATION FORM - (Include in Application Package – Do not change or modify this form) Training, Technical Assistance, and Dissemination: All training and technical assistance (TA) activities whether provided onsite, through distance learning media, conferences, workshops, or other delivery strategies (1) Name of Activity and Brief (2) Quantity and Quality (4) Critical Description Standards for Acceptance (3) Method of Documentation Timelines Design and Content Appropriate to Other: Workshop Agendas Post Workshop --- The purpose of the Carl D. Perkins, State Intended Audience Assessment Leadership, Agriscience Education Leadership Program is to assist in Participant Feedback Indicative of Evaluation Summaries Post Workshop --- developing and providing workshops that Usefulness Assessment further the leadership skills and increase industry awareness of the agriscience teachers and administrators in Florida’s middle-, high- and postsecondary- schools. Design and Content Appropriate to Other: Copies of Leadership and Post Workshop --- Distribution of Printed Material: Provide Intended Audience Education Materials, hotel bills & Assessment leadership materials and travel information travel vouchers for the trainer for the trainer(s) Content Appropriately Organized Post Workshop --- Assessment Content Accurate Post Workshop --- Other: Reimburse participants for hotel Content Accurate Other: Hotel bills, travel vouchers Assessment and mileage to attend workshops (at the for participants approved State rate) Content Complete Design and Content Appropriate to Post Workshop --- Inservice Training: Provide Inservice Intended Audience Other: Workshop Agendas Assessment training for Leadership participants Participant Feedback Indicative of Post Workshop --- Usefulness Evaluation Summaries Assessment Post Workshop --- Other: Serve on the selection committee List of Participants Assessment for the 2010-2011 class of participants
  14. 14. REQUIRED and PERMISSIVE USE OF FUNDS SEC. 124. STATE LEADERSHIP ACTIVITIES STATE LEADERSHIP STATE LEADERSHIP REQUIRED PERMISSIVE Use of Funds Use of Funds ‘‘(b) The State leadership activities described in subsection ‘‘(c) The leadership activities described in subsection (a) (a) shall include— may include— ‘‘(1) an assessment of the career and technical ‘‘(1) improvement of career guidance and education programs carried out with funds under academic counseling programs that assist this title, including an assessment of how the students in making informed academic and career needs of special populations are being met and and technical education decisions, including— how the career and technical education programs ‘‘(A) encouraging secondary and are designed to enable special populations to postsecondary students to graduate with a meet State adjusted levels of performance and diploma or degree; and prepare the special populations for further ‘‘(B) exposing students to high skill, high wage education, further training, or for high skill, high occupations and non-traditional fields; wage, or high demand occupations; ‘‘(2) establishment of agreements, including ‘‘(2) developing, improving, or expanding the use of articulation agreements, between secondary technology in career and technical education that school and postsecondary career and technical may include— education programs in order to provide ‘‘(A) training of career and technical postsecondary education and training education teachers, faculty, career guidance opportunities for students participating in such and academic counselors, and administrators career and technical education programs, such as to use technology, including distance tech prep programs; learning; ‘‘(3) support for initiatives to facilitate the transition ‘‘(B) providing career and technical education of sub-baccalaureate career and technical students with the academic and career and education students into baccalaureate degree technical skills (including the mathematics programs, including— and science knowledge that provides a ‘‘(A) statewide articulation agreements strong basis for such skills) that lead to entry between associate degree granting career and into technology fields, including non- technical postsecondary educational traditional fields; or institutions and baccalaureate degree granting ‘‘(C) encouraging schools to collaborate with postsecondary educational institutions; technology industries to offer voluntary ‘‘(B) postsecondary dual and concurrent internships and mentoring programs; enrollment programs; ‘‘(3) professional development programs, including ‘‘(C) academic and financial aid counseling; providing comprehensive professional development and (including initial teacher preparation) for career and ‘‘(D) other initiatives— technical education teachers, faculty, ‘‘(i) to encourage the pursuit of a administrators, and career guidance and academic baccalaureate degree; and counselors at the secondary and postsecondary ‘‘(ii) to overcome barriers to participation levels, that support activities described in section in baccalaureate degree programs, 122 and— including geographic and other barriers ‘‘(A) provide in-service and pre-service affecting rural students and special training in career and technical education populations; programs— ‘‘(4) support for career and technical student ‘‘(i) on effective integration and use of organizations, especially with respect to efforts to challenging academic and career and increase the participation of students who are
  15. 15. STATE LEADERSHIP STATE LEADERSHIP REQUIRED PERMISSIVE Use of Funds Use of Funds technical education provided jointly with members of special populations; academic teachers to the extent ‘‘(5) support for public charter schools operating practicable; career and technical education programs; ‘‘(ii) on effective teaching skills ‘‘(6) support for career and technical education based on research that includes programs that offer experience in, and promising practices; understanding of, all aspects of an industry for ‘‘(iii) on effective practices to which students are preparing to enter; improve parental and community ‘‘(7) support for family and consumer sciences involvement; and programs; ‘‘(iv) on effective use of scientifically ‘‘(8) support for partnerships between education based research and business or business intermediaries, including and data to improve instruction; cooperative education and adjunct faculty ‘‘(B) are high quality, sustained, intensive, arrangements at the secondary and postsecondary and class-room-focused in order to have a levels; positive and lasting impact on classroom ‘‘(9) support to improve or develop new career and instruction and the teacher’s performance in technical education courses and initiatives, the classroom, and are not 1-day or short- including career clusters, career academies, and term workshops or conferences; distance education, that prepare individuals ‘‘(C) will help teachers and personnel to academically and technically for high skill, high improve student achievement in order to wage, or high demand occupations; meet the State adjusted levels of ‘‘(10) awarding incentive grants to eligible recipients performance established under section 113; — ‘‘(D) will support education programs for ‘‘(A) for exemplary performance in carrying teachers of career and technical education in out programs under this Act, which awards public schools and other public school shall be based on— personnel who are involved in the direct ‘‘(i) eligible recipients exceeding the local delivery of educational services to career and adjusted levels of performance technical education students to ensure that established under section 113(b) in a teachers and personnel— manner that reflects sustained or ‘‘(i) stay current with the needs, significant improvement; expectations, and methods of industry; ‘‘(ii) eligible recipients effectively ‘‘(ii) can effectively develop rigorous and developing connections between challenging, integrated academic and secondary education and postsecondary career and technical education curricula education and training; jointly with academic teachers, to the ‘‘(iii) the adoption and integration of extent practicable; coherent and rigorous content aligned ‘‘(iii) develop a higher level of academic with challenging academic standards and and industry knowledge and skills in technical coursework; career and technical education; and ‘‘(iv) eligible recipients’ progress in ‘‘(iv) effectively use applied learning that having special populations who contributes to the academic and career participate in career and technical and technical knowledge of the student; education programs meet local adjusted and levels of performance; or ‘‘(E) are coordinated with the teacher ‘‘(v) other factors relating to the certification or licensing and professional performance of eligible recipients under development activities that the State carries this Act as the eligible agency determines out under title II of the Elementary and are appropriate; or Secondary Education Act of 1965 and title II ‘‘(B) if an eligible recipient elects to use funds of the Higher Education Act of 1965; as permitted under section 135(c)(19); ‘‘(4) supporting career and technical education ‘‘(11) providing for activities to support programs that improve the academic and career entrepreneurship education and training; and technical skills of students participating in ‘‘(12) providing career and technical education
  16. 16. STATE LEADERSHIP STATE LEADERSHIP REQUIRED PERMISSIVE Use of Funds Use of Funds career and technical education programs by programs for adults and school dropouts to strengthening the academic and career and complete their secondary school education, in technical components of such career and technical coordination, to the extent practicable, with education programs, through the integration of activities authorized under the Adult Education coherent and relevant content aligned with and Family Literacy Act; challenging academic standards and relevant ‘‘(13) providing assistance to individuals, who have career and technical education, to ensure participated in services and activities under this achievement in— title, in continuing the individuals’ education or ‘‘(A) the core academic subjects (as defined training or finding appropriate jobs, such as through in section 9101 of the Elementary and referral to the system established under section Secondary Education Act of 1965); and 121 of Public Law 105–220; ‘‘(B) career and technical education subjects; ‘‘(14) developing valid and reliable assessments of ‘‘(5) providing preparation for non-traditional fields technical skills; in current and emerging professions, and other ‘‘(15) developing and enhancing data systems to activities that expose students, including special collect and analyze data on secondary and populations, to high skill, high wage occupations; postsecondary academic and employment ‘‘(6) supporting partnerships among local outcomes; educational agencies, institutions of higher ‘‘(16) improving— education, adult education providers, and, as ‘‘(A) the recruitment and retention of career appropriate, other entities, such as employers, and technical education teachers, faculty, labor organizations, intermediaries, parents, and administrators, and career guidance and local partnerships, to enable students to achieve academic counselors, including individuals in State academic standards, and career and groups underrepresented in the teaching technical skills, or complete career and technical profession; and programs of study, as described in section 122(c) ‘‘(B) the transition to teaching from business (1)(A); and industry, including small business; and ‘‘(7) serving individuals in State institutions, such as ‘‘(17) support for occupational and employment State correctional institutions and institutions that information resources, such as those described in serve individuals with disabilities; section 118. ‘‘(8) support for programs for special populations that lead to high skill, high wage, or high demand occupations; and ‘‘(9) technical assistance for eligible recipients.
  17. 17. Self-Evaluation Form Carl D. Perkins Career and Technical Education State Leadership Projects for FY 2008-2009 Projects recommended for continuation funding must show successful performance accomplishments during the 2008-09 project year. Any shortfalls or negative answer must be explained. Eligible Recipient name: ____________________________________________________________________ Grant Project # for 2008-09:_________________________ Form prepared by (name and title):__________________________________ Perkins Grant Lead Contact (name and title): _____________________________________ Email: ___________________________ Cells will expand when text is typed. If NO, recipient must adequately   explain any changes. YES NO Use 12-point font and single spacing. a) Are grant expenditures directly related to and proportionate with performance outcomes achieved in 2008-2009? b) Has the eligible recipient received a copy of the Quality Assurance and Compliance Monitoring System developed by the Division of Workforce Education? c) Has the eligible recipient received regular electronic communication from the DOE program manager related to the grant project? d) Did the eligible recipient have difficulty in meeting the performance objectives of the project? Any performance shortfalls must be explained by including corrective measures put into place to prevent future shortfalls. Please respond here and use as much room as necessary to adequately address: Do you need technical assistance? Yes _____ No _____ If yes, to facilitate service, please state your need(s) and your program manager will contact you. Please respond here:
  18. 18. PERFORMANCE-BASED PROJECT DELIVERABLES FORM A. Project Information Agency: Telephone: County: E-Mail: Contact Person: Fax: Title: Grant Amount: B. Performance Goals (See definitions for Performance Measures and Deliverables below.) (1) (2) (3) Performance Measures Deliverables Amount Assist with the development of agendas for Copies of agendas -0- three Leadership workshops Provide Leadership materials and travel for Copies of leadership & educational $500 trainer materials, and hotel bills & travel vouchers for trainer Reimburse participants for hotel and mileage Hotel bills, travel vouchers for participants $9,500 to attend workshops (at the approved State rate) Subtotal $10,000 Assist with the development of agendas for Copies of agendas, a summary of -0- three Leadership workshops workshop participant evaluations Reimburse participants for hotel and mileage Hotel bills, travel vouchers for participants $10,000 to attend workshops (at the approved State rate) Serve on the selection committee for the List of participants -0- 2010-2011 class of participants Subtotal $10,000 TOTAL $20,000 Instructions for completing Section B: 1. Add rows as necessary. Cells will expand when text is typed. 2. In column 1 the performance measures are identified for the project. 3. In column 2 the applicant is to list deliverables that will be submitted as proof of the performance measures achieved. 4. In column 3 the applicant is to list the dollar amount allocated for each of the performance measures identified. Definitions: Performance Measures Program goals that can be quantifiably measured. Deliverables Information submitted by the program coordinator as proof of achievement of performance measures
  19. 19. INVOICE SCHEDULE Agency Name:_______________________________________ Invoice #1 Projected Due Date: __January 15, 2010____ Deliverable(s) Amount Copies of agendas $0 Copies of leadership & educational materials, and hotel bills &travel $500 vouchers for trainer Hotel bills, travel vouchers for participants $9,500 Invoice Total $10,000 Invoice #2 Projected Due Date: __June 1, 2010_____ Deliverable(s) Amount Copies of agendas $0 Hotel bills, travel vouchers for participants $10,000 List of participants $0 Invoice Total $10,000 Invoice #3 Projected Due Date: ___________________ Deliverable(s) Amount $ $ Invoice #4 Projected Due Date: ___________________ Deliverable(s) Amount $ $ Invoice #5 Projected Due Date: ___________________ Deliverable(s) Amount $ $ Invoice #6 Projected Due Date: ___________________ Deliverable(s) Amount $ $ Total $ 20,000 Instructions for completing Invoice Schedule: 1. Add rows as necessary. Cells will expand when text is typed. 2. List performance measures and the dollar amount and the due date for each projected invoice submitted. 3. The number of invoices is at the discretion of the applicant. Applicants who intend to invoice only twice during the project period will complete the form indicating only two invoices. Applicants who intend to invoice more than six times during the project period may duplicate the form for a total of 12 invoices. Note: When submitting an invoice for payment, attach proof of documentation for the performance measure(s) achieved that support the listed deliverable(s). An invoice form for State Leadership Projects is available at: http://www.fldoe.org/workforce/dwdgrants/
  20. 20. TAPS Number FLORIDA DEPARTMENT OF EDUCATION 10B013 Project Application Please return to: Program Name: DOE USE ONLY Florida Department of Education Carl D. Perkins Date Received       Bureau of Grants Management State Leadership Room 325B Turlington Building 325 West Gaines Street Agriscience Education Leadership Tallahassee, Florida 32399-0400 Discretionary Telephone: (850) 245-0498 Fiscal Year 2009-2010 Suncom: 205-0498 B) Name and Address of Eligible Applicant: Project Number (DOE Assigned) D) C) Total Funds Requested: Applicant Contact Information $ Contact Name: Mailing Address: Telephone Number: SunCom Number: DOE USE ONLY Fax Number: E-mail Address: Total Approved Project: $ CERTIFICATION I, ______________________________________________, (Please Type Name) do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of general assurances and specific programmatic assurances for this project. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate state and federal staff. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited. Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization for the submission of this application. E) ________________________________________________ Signature of Agency Head DOE 100A Revised 12/07 Page 1 of 2 Dr. Eric J. Smith, Commissioner
  21. 21. Instructions for Completion of DOE 100A A. If not pre-printed, enter name of the program for which funds are requested. B. Enter name and mailing address of eligible applicant. The applicant is the public or non-public entity receiving funds to carry out the purpose of the project. C. Enter the total amount of funds requested for this project. D. Enter requested information for the applicant’s contact person. This is the person responsible for responding to all questions regarding information included in this application. E. The original signature of the appropriate agency head is required. The agency head is the school district superintendent, university or community college president, state agency commissioner or secretary, or the president/chairman of the Board for other eligible applicants. • Note: Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted. DOE 100A Revised 12/07 Page 2 of 2 Dr. Eric J. Smith, Commissioner
  22. 22. A) TAPS Number Name of Eligible Recipient: B) 10B013 Project Number: (DOE USE ONLY) FLORIDA DEPARTMENT OF EDUCATION Budget Narrative Form (4) (1) (2) (3) FTE (5) FUNCTION OBJECT ACCOUNT TITLE AND NARRATIVE POSITION AMOUNT C) TOTAL $ DOE 101 Revised 12/07 Page 1 of 2 Dr. Eric J. Smith, Commissioner
  23. 23. Instructions Budget Narrative Form This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or Request for Application (RFA). A. Enter Name of Eligible Recipient. B. (DOE USE ONLY) COLUMN 1 FUNCTION: SCHOOL DISTRICTS ONLY: Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools Manual. Column 2 OBJECT: SCHOOL DISTRICTS: Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools Manual. COMMUNITY COLLEGES: Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges. UNIVERSITIES AND STATE AGENCIES: Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual. OTHER AGENCIES: Use the object codes as required in the agency’s expenditure chart of accounts. COLUMN 3 - ALL APPLICANTS: ACCOUNT TITLE: Use the account title that applies to the object code listed in accordance with the agency's accounting system. NARRATIVE: Provide a detailed narrative for each object code listed. For example: • SALARIES - describe the type(s) of positions requested. Use a separate line to describe each type of position. • OTHER PERSONAL SERVICES – describe the type of service(s) and an estimated number of hours for each type of position. OPS is defined as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary services to the program. • PROFESSIONAL/TECHNICAL SERVICES - describe services rendered by personnel, other than agency personnel employees, who provide specialized skills and knowledge. • CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS - provide the agency name and description of the service(s) to be rendered. • TRAVEL - provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of district, and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform necessary activities. • CAPITAL OUTLAY - provide the type of items/equipment to be purchased with project funds. • INDIRECT COST - provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for additional guidance regarding indirect cost.) COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES. FTE - Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into the actual work hours to be funded by the project. COLUMN 5 AMOUNT - Provide the budget amount requested for each object code. C. TOTAL - Provide the total for Column (5) on the last page. Must be the same amount as requested on the DOE-100A or B. DOE 101
  24. 24. Revised 12/07 Page 2 of 2 Dr. Eric J. Smith, Commissioner
  25. 25. Carl D. Perkins Agriscience Education Leadership APPLICATION REVIEW CRITERIA AND CHECKLIST • Include this form in the application package. • Place all items requested in the order indicated below. • Include only the items requested. • Place page numbers on every page consecutively, at the bottom, beginning with the DOE 100A as page 1. Page numbers written by hand are permissible if electronic numbering is a problem. • Staple upper left corner of the complete application package (no spiral bindings, notebooks or cover pages, please). Place in the Item Applicant DOE Staff following Indicate Page  Check appropriate Numbers box below order Below Complete Incomplete 1 DOE 100A, Project Application – with original signature 2 DOE 101, Budget Narrative Form 3 Training, Technical Assistance, and Dissemination Form (include as is) 4 Self-Evaluation Form 5 Performance-Based Project Deliverables Form (include as is) 6 Invoice Schedule (include as is) 7 Narrative Section 1. Abstract 2. Need Statement (a. – c.) 3. Project Management (a. – b.) 4. Support for Reading/Strategic Imperatives 5. Dissemination/Marketing 8 Application Review Criteria and Checklist 1/home/pptfactory/temp/20100603120658/agriscience-education-leadership-programdoc1240.doc 4/14/2009 10:40 AM 25

×