9 Things in the PMBOK


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  • Project Charter (PMBOK) includes:
    Requirements that satisfy customer, sponsor and stakeholder need, wants and expectations
    Business needs, HL project description or product requirements
    Purpose or justification
    Assigned PM
    Summary Milestone Schedule
    Stakeholder influences
    Functional org and their participation
    Assumptions / constraints
    Business Case
    Summary budget
    Prelim Scope Statement
    Acceptance criteria
    Requirements and deliverables
    Assumptions / constraints
    Project Org
    Risks, Milestone, initial WS, Order of Mag cost estimate, confi management requirements
    Project Execution – execute the project management plan to accomplish the work defined in the scope statement
    M& C: Compare actual performance to plan, determine actions required if any, information for status reporting, progress measurement and forecasting, monitor implementation of approved changes when they occur
  • Scope Planning – document how scope will be defined, verified, controlled and how the WBS will be created and defined
    Definition: Develop a detailed scope statement
    WBS: Work into smaller manageable components
    Verification: Formalizing acceptance of the completed project deliverables
    Control: control changes to the scope
  • Defining the activities: List of all schedule activities that are planned to be performed on the project
    Sequencing: logical relationships among schedule activities (create network diagrams)
    Resources: estimating what resources are required and quantities
    Estimating Activity durations: three point estimates (most likely, opt, pessimistic)
    Schedule – start and end dates for activities
    Controlling – schedule management plan establishes how the schedule will be managed and controlled, schedule baseline, performance reports
  • Estimating: approximation of costs
    Budgeting: aggregating the estimated costs of individual activities or work pkgs to establish a cost baseline
    Control: influencing the factors that create cost variances and control changes to budget
  • Planning – which quality standards are relevant and determine how to satisfy them
    QA – applying the planned quality activities to ensure quality requirements are met
    QC – monitor project results to determine if they comply to quality standards, ID way to eliminate causes of unsatisfactory performance.
  • Develop: improve competencies and interaction of team members to enhance project performance
    Manage: track performance, provide feedback, resolve issues
  • Performance reporting: status reports, progress measurement, forecasting
    Manage stakeholders: manage communications to satisfy the requirement of stakeholders
  • Qualitative: Prioritizing risks for further analysis or action (prob of occurance / impact)
    Quantitative: numerically analyzing the effect of overall objectives of id’d risks
    Control: tracking, monitoring, ID new ones, execute risks response plan
  • Plan – what to purchase, when and how
    Contract Planning: Document products, services and results requirement and and ID potential sellers
    Admin – manage the contract
    Closure – settle each contract, close
  • Process groups align with UofC metholodogy
  • 9 Things in the PMBOK

    1. 1. The 9 Things in the PMBOK 19-Nov-08
    2. 2. The PMBOK • “Project Management Body of Knowledge” – sum of knowledge within the profession of project management – used to document and standardize generally accepted project management information and practices • produced by the Project Management Institute • revised and reprinted every 4 years – fourth edition is expected to be released shortly 9 Things in the PMBOK 219-Nov-08
    3. 3. The 9 Things • an area of project management defined by its knowledge requirements and described in terms of its associated process, practices, inputs, outputs, tools and techniques • identified knowledge areas (the ‘things’) 1. Project Integration Management 2. Project Scope Management 3. Project Time Management 4. Project Cost Management 5. Project Quality Management 6. Project Human Resource Management 7. Project Communications Management 8. Project Risk Management 9. Project Procurement Management 9 Things in the PMBOK 19-Nov-08 3
    4. 4. 1. Project Integration Management • effective integration of the processes required to accomplish project objectives • processes include 1. project charter development 2. preliminary project scope statement development 3. project management plan development 4. project execution 5. monitoring and control of project work 9 Things in the PMBOK 19-Nov-08 4
    5. 5. 2. Project Scope Management • defines and controls what is and is not included in the project • processes include 1. scope planning 2. scope definition 3. creation of a Work Breakdown Schedule 4. scope verification 5. scope control 9 Things in the PMBOK 19-Nov-08 5
    6. 6. 3. Project Time Management • includes processes required for the timely completion of a project • processes include 1. defining activities 2. sequencing activities 3. estimating resource activities 4. estimating duration of activities 5. developing the project schedule 6. controlling the project schedule 9 Things in the PMBOK 19-Nov-08 6
    7. 7. 4. Project Cost Management • planning, estimating, budgeting and controlling costs to ensure the project can be completed within the approved budget • processes include 1. cost estimating 2. cost budgeting 3. cost control 9 Things in the PMBOK 19-Nov-08 7
    8. 8. 5. Project Quality Management • all activities that determine quality policies, objectives and responsibilities for the project to satisfy the needs for which it was undertaken • processes include 1. quality planning 2. performing quality assurance 3. performing quality control 9 Things in the PMBOK 19-Nov-08 8
    9. 9. 6. Project Human Resource Management • processes that organize and manage the project team • processes include: 1. human resource planning 2. acquiring the project team 3. developing the project team 4. managing the project team 9 Things in the PMBOK 19-Nov-08 9
    10. 10. 7. Project Communications Management • activities to ensure project information is timely and appropriately generated, collected, distributed, stored, retrieved and disposed of • processes include 1. communications planning 2. information distribution 3. performance reporting 4. managing stakeholders 9 Things in the PMBOK 19-Nov-08 10
    11. 11. 8. Project Risk Management • processes to increase the probability and impact of positive events and decrease the probability and impact of negative events • updated throughout the project • processes include 1. risk management planning 2. risk identification 3. qualitative risk analysis 4. quantitative risk analysis 5. risk response planning 6. risk monitoring and control 9 Things in the PMBOK 19-Nov-08 11
    12. 12. 9. Project Procurement Management • processes to purchase/acquire the products, services or results needed to perform the project work • includes contract management and change control processes to administer contracts or purchase orders • processes include: 1. planning purchases and acquisitions 2. contract planning 3. requesting seller responses 4. selecting sellers 5. contract administration 6. contract closure 9 Things in the PMBOK 19-Nov-08 12
    13. 13. PM Knowledge Areas & Process Groups PM Process Groups / Knowledge Area Processes Initiating Process Group Planning Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Project Management Integration Develop Project Charter Develop Prelim Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Project Time Management Activity Definition & Sequencing Resource Estimating Duration Estimating Schedule Development Schedule Control Project Cost Management Cost Estimating Cost Budgeting Cost Control Project Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Project HR Management Human Resources Planning Acquire Project Team Develop Project Team Manage Project Team Project Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Project Risk Management Risk Management Planning Risk Identification Qualitative / Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Project Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure
    14. 14. In conclusion . . . . . . follow process and progress will follow. 9 Things in the PMBOK 19-Nov-08 14
    15. 15. 9 Things in the PMBOK 19-Nov-08 15 Questions? Thank you for coming! Contact us at deliver.it@ucalgary.ca or 210-8792 Visit our web-site at www.ucalgary.ca/deliver.it
    16. 16. 9 Things in the PMBOK 19-Nov-08 16 The end.
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