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6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
6a - Project Managem..
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6a - Project Managem..

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  1. Project Management (Part 1) By Bob Larson
  2. Overview <ul><li>Project management: </li></ul><ul><ul><li>Critical support discipline </li></ul></ul><ul><ul><li>Prominent in inception phase </li></ul></ul><ul><ul><li>Include monitoring and controlling projects </li></ul></ul><ul><li>Projects constrained by: </li></ul><ul><ul><li>Schedule </li></ul></ul><ul><ul><li>Resources </li></ul></ul><ul><li>Project risks </li></ul>
  3. What is Project Management? <ul><li>Project management involves the defining, planning and executing of the tasks that must be completed to reach your goal </li></ul><ul><li>The Project Management Institute (PMI) defines project management as: </li></ul><ul><ul><li>&quot;. . .The art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality, and participant satisfaction.&quot; </li></ul></ul>
  4. What is a Project? <ul><li>A one-time set of non-routine tasks performed in a specific sequence leading to a desired outcome </li></ul><ul><li>It has a distinct start and finish date </li></ul><ul><li>It uses a limited set of resources </li></ul><ul><li>It involves the time of one or many people to manage and accomplish the objectives </li></ul><ul><li>Often includes various phase completion checkpoints and milestone dates prior to project closure </li></ul>
  5. Why Project Management Needed <ul><li>Project management is a total quality method that enables a project team to do the right things the right way at the right time to achieve full customer satisfaction in your projects </li></ul><ul><li>Customers expectations: </li></ul><ul><ul><li>Successful results </li></ul></ul><ul><ul><li>On time completion </li></ul></ul><ul><ul><li>Finished within budget </li></ul></ul><ul><ul><li>A product quality that meets their needs </li></ul></ul><ul><li>Management expectations: </li></ul><ul><ul><li>Consistent performance </li></ul></ul><ul><ul><li>Repeatable results </li></ul></ul><ul><ul><li>Measurable activities </li></ul></ul><ul><ul><li>Customer satisfaction </li></ul></ul>
  6. Project Intensity <ul><li>Project management intensity has to fit the project </li></ul><ul><li>This intensity varies by the project variables of: </li></ul><ul><ul><li>Size – large dollars/hours vs. limited </li></ul></ul><ul><ul><li>Time to accomplish – months/years vs. days/weeks </li></ul></ul><ul><ul><li>Complexity of effort – many activities/tasks vs. a few </li></ul></ul><ul><ul><li>Technology complexity – new development vs. off-the-shelf </li></ul></ul><ul><ul><li>Risk of failure – new technology vs. like-replacement </li></ul></ul><ul><ul><li>Visibility of results – strategic project vs. improvement project, etc. </li></ul></ul><ul><ul><li>Involvement across organizational or functional structure – across units/groups/businesses vs. within a unit </li></ul></ul>
  7. Project Tools <ul><li>Project management software </li></ul><ul><ul><li>Like Microsoft Project </li></ul></ul><ul><ul><li>Speeds up the process and accuracy </li></ul></ul><ul><ul><li>Only as good as the effort you put into it </li></ul></ul><ul><li>Templates for project forms </li></ul><ul><ul><li>Available on the Internet </li></ul></ul><ul><li>Project notebooks </li></ul><ul><ul><li>Goal is to keep all project info handy in one place </li></ul></ul><ul><ul><li>3-ring binder(s) with tab dividers </li></ul></ul><ul><ul><li>Can be put on the computer </li></ul></ul>
  8. Microsoft Project
  9. How Does MS Project Add Value? <ul><li>Requiring a disciplined approach </li></ul><ul><li>Determining a realistic schedule </li></ul><ul><li>Improving communications </li></ul><ul><li>Performing a &quot;what if&quot; analysis </li></ul><ul><li>Maintaining the data </li></ul>
  10. Project Management and UP
  11. Project Life Cycle <ul><li>Initiation phase </li></ul><ul><li>Planning phase </li></ul><ul><li>Executing phase </li></ul><ul><li>Controlling phase </li></ul><ul><li>Closing phase </li></ul>
  12. Initiation Phase <ul><li>Defining the major project goals </li></ul><ul><li>Determine project selection criteria </li></ul><ul><li>Assigning the project manager </li></ul><ul><li>Write the project charter </li></ul><ul><li>Obtain sign-off of the project charter </li></ul>
  13. Planning Phase <ul><li>Determine project deliverables </li></ul><ul><li>Write and publish the scope statement </li></ul><ul><li>Establish a project budget </li></ul><ul><li>Define project activities and estimates </li></ul><ul><li>Develop a schedule </li></ul><ul><li>Determine any special skills required </li></ul>
  14. Executing Phase <ul><li>Develop and forming the project team </li></ul><ul><li>Direct the project team </li></ul><ul><li>Secure other project resources </li></ul><ul><li>Conduct status review meetings </li></ul><ul><li>Communicate project information </li></ul><ul><li>Manage project progress </li></ul><ul><li>Implement quality assurance procedures </li></ul>
  15. Controlling Phase <ul><li>Measure performance against the plan </li></ul><ul><li>Taking corrective action when tasks slip </li></ul><ul><li>Evaluate corrective actions </li></ul><ul><li>Ensure the project progress continues according to the plan </li></ul><ul><li>Review and implement change requests </li></ul>
  16. Closing Phase <ul><li>Obtain acceptance of project deliverables </li></ul><ul><li>Document lessons learned </li></ul><ul><li>Archive project records </li></ul><ul><li>Formalize the project closure </li></ul><ul><li>Release project resources </li></ul>
  17. System Scope vs. Project Scope
  18. Project Success Factors <ul><li>Projects tend to be wide ranging </li></ul><ul><ul><li>Simple Web sites </li></ul></ul><ul><ul><li>Implementation of real-time business applications </li></ul></ul><ul><li>Issues complicating project management </li></ul><ul><ul><li>Sophisticated business needs </li></ul></ul><ul><ul><li>Changing technology </li></ul></ul><ul><ul><li>Integrating OS, support programs, and new systems </li></ul></ul><ul><li>Project success rate very low </li></ul><ul><ul><li>28 percent as of 2000 </li></ul></ul>
  19. Project Elements <ul><li>Project manager </li></ul><ul><li>Project team </li></ul><ul><li>Project stakeholders </li></ul><ul><li>Project charter </li></ul><ul><li>Project Work breakdown structure </li></ul><ul><li>Project Schedule </li></ul>
  20. Role of the Project Manager <ul><li>Coordinates project development </li></ul><ul><li>Develops detailed plan at project inception </li></ul><ul><ul><li>Activities that must take place </li></ul></ul><ul><ul><li>The deliverables that must be produced </li></ul></ul><ul><ul><li>Resources needed </li></ul></ul><ul><li>Accountable for success or failure </li></ul><ul><li>Has both internal and external responsibilities </li></ul><ul><li>Many career paths lead to project management </li></ul>
  21. Project Manager Required Skills <ul><li>Strong written and oral communication skills </li></ul><ul><li>Organizational skills </li></ul><ul><li>General management skills </li></ul><ul><ul><li>Budgeting skills </li></ul></ul><ul><ul><li>Team building skills </li></ul></ul><ul><ul><li>Negotiation skills </li></ul></ul><ul><ul><li>Problem resolution skills </li></ul></ul><ul><ul><li>People skills </li></ul></ul><ul><li>Skills “mile wide and an inch deep” </li></ul>
  22. Project Management Knowledge <ul><li>Project Management Institute (PMI) </li></ul><ul><ul><li>Promotes project management </li></ul></ul><ul><ul><li>Provides extensive support material and training </li></ul></ul><ul><ul><li>Defines specialist’s body of knowledge (BOK) </li></ul></ul><ul><ul><ul><li>Organized into nine knowledge areas </li></ul></ul></ul><ul><ul><li>http://www.pmi.org </li></ul></ul><ul><li>Industry Certifications </li></ul><ul><ul><li>Project Management Professional (PMP ® ) </li></ul></ul><ul><ul><li>Certified Associate in Project Management (CAPM ® ) </li></ul></ul><ul><ul><li>CompTIA’s Project+ </li></ul></ul>
  23. Project Mgmt at the Inception Phase <ul><li>Inception phase five objectives </li></ul><ul><ul><li>Identify the business need for the project </li></ul></ul><ul><ul><li>Establish the vision for the solution </li></ul></ul><ul><ul><li>Identify scope of the new system and the project </li></ul></ul><ul><ul><li>Develop preliminary schedules and cost estimates </li></ul></ul><ul><ul><li>Develop the business case for the project </li></ul></ul><ul><li>Select and develop project team </li></ul>
  24. Effective Project Team Attributes <ul><li>Good conflict resolution </li></ul><ul><li>Enthusiastic commitment to the project </li></ul><ul><li>Dedicated to project and team members </li></ul><ul><li>Creative problem solving </li></ul><ul><li>High job satisfaction </li></ul><ul><li>Members have a sense of belonging </li></ul><ul><li>Effective communication </li></ul><ul><li>Decisions made jointly after open discussion </li></ul>
  25. Team Warning Signs <ul><li>Status meetings evolve into gripe sessions </li></ul><ul><li>Members lack motivation (apathetic) </li></ul><ul><li>Members find the project non-satisfying </li></ul><ul><li>Poor communications </li></ul><ul><li>Lack of respect for one another </li></ul><ul><li>Lack of respect for the project manager </li></ul><ul><li>Note: Poor attitude is like a cold, it tends to spread. You will want to address it before everyone succumbs. </li></ul>
  26. Project Stakeholders <ul><li>People with vested interest in the project </li></ul><ul><ul><li>Project manager </li></ul></ul><ul><ul><li>Customer </li></ul></ul><ul><ul><li>Project team </li></ul></ul><ul><ul><li>Project sponsor </li></ul></ul><ul><ul><li>Suppliers and/or contractors </li></ul></ul><ul><li>Balancing act </li></ul><ul><ul><li>Often competition for resources </li></ul></ul><ul><ul><li>Not all stakeholders may support the project </li></ul></ul><ul><ul><ul><li>Requires open communications </li></ul></ul></ul><ul><ul><ul><li>Try to minimize negative impact on project </li></ul></ul></ul>
  27. Sample Stakeholder Analysis
  28. Project Charter <ul><li>Official kickoff document </li></ul><ul><li>Gives the PM authority to proceed </li></ul><ul><li>Acknowledges the project should proceed </li></ul><ul><li>Commits resources to the project </li></ul><ul><li>Ensures everyone is on the same page </li></ul><ul><li>Provides overview of the project and its goals </li></ul><ul><li>Typically a document from project sponsor </li></ul><ul><ul><li>Project manager may have to produce </li></ul></ul>
  29. Project Charter Elements <ul><li>Project description </li></ul><ul><li>Strategic plan </li></ul><ul><li>Project overview </li></ul><ul><li>Project objectives </li></ul><ul><li>Business justification </li></ul><ul><li>Resource and cost estimates </li></ul><ul><li>Roles and responsibilities </li></ul><ul><li>Sign-offs </li></ul><ul><li>Attachments </li></ul>
  30. Fin…

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