Why E-File? A PowerPoint Presentation

Uploaded on


  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads


Total Views
On Slideshare
From Embeds
Number of Embeds



Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

    No notes for slide
  • In 2001 it cost $500.00 per square foot for paper files. So, including storage space, personnel and supplies, a four drawer file cabinet costs $1200.00 per year. Source is James McMillan, Director, Court Technology, NCSC


  • 1. Electronic Filing Presentation Lynn S. Streck 513-946-5612 Clerk of Courts Office Hamilton County, Ohio
  • 2. Patti Clancy
    • Patti Clancy,
    • the Clerk of Courts ,
    • continues to bring technological innovations and advances to her office.
    • Electronic filing is the one of these services.
  • 3. Overview
    • Electronic filing allows attorneys to file documents with the courts from their computers via the Internet.
    • It is a paperless, document delivery method.
    • All documents accepted are actually filed.
  • 4. Specifications
    • A personal computer with the following:
    • Microsoft Windows 95, 98 or NT 4.0 with Service Pack 3 or later OR Mac OS version 7.5.3 or later (on an Apple Power MacIntosh or compatible)
    • Microsoft Word or Corel WordPerfect word processing software
    • Adobe Acrobat version 4.05 or greater (full version) software
    • Access to the internet and
    • An e-mail address.
    • A valid American Express, Discover or MasterCard credit card
    • An E-Filing user account
  • 5. Benefits of E-Filing
    • The website is open 24/7 for filing and accessing files.
    • Once the efiling is processed by clerks, the filed document is immediately available on the Clerk’s website.
    • This enables quick file retrieval and distribution of documents as well as
    • multi-user simultaneous access to case files.
  • 6. Benefits Continued
    • There is increased security due to reduction of documents or files being lost or misfiled.
    • This is a faster and a more efficient means to duplicate, access and transfer case files.
    • One can perform full text searches.
    • It provides Service to case parties.
    • It enables eventual e-service to attorneys.
  • 7. Benefits Continued
    • It saves time and money resources such as:
      • file management, storage space and record searching expenses
      • paper and toner for printing, printer repair costs
      • personnel time for reproduction and collation of papers and courthouse visits and
      • postage or courier services for some or
      • gasoline and parking costs for others.
    • It makes us ahead of the national trend toward electronic case files.
  • 8. Applications
    • The Clerk of Courts’ website at www.courtclerk.org has a user guide, e-filing registration and credit card forms. Local Rules governing e-filing are here too.
    • Select the tab marked Services and choose Electronic Filing.
    • Once an account has been set up this is also the login location.
  • 9. www.courtclerk.org
  • 10. Pricing
    • A $100.00 copy cost account deposit is required if filing in the Common Pleas or Appellate courts.
    • Ten cents per page copy cost is charged against this deposited balance.
    • When the balance declines to $25.00, an e-mail requests the funds be replenished.
  • 11. Pricing Continued
    • A separate copy cost account is not maintained for doing only Municipal Civil filings.
    • Here the ten cents per page copy costs are charged against the account credit card during the filing processing.
    • All filing costs determined by local rules remain the same.
  • 12. Cost Tracking Features Via Web for Common Pleas Cases
    • Select the Search Court Records tab.
    • For Account Copy Costs- Under General Searches select Search by Case Number for Case Information (report #2), enter case number using the format EF00 plus your 5 digit Ohio Supreme Court number and click submit.
    • For All Other Case Costs - Select Common Pleas Case Cost Statement (report #19), enter the case number and click submit.
  • 13. www.courtclerk.org
  • 14. Copy Cost Report
    • On the web site, run the report. When it’s on the screen, click on Edit, click Select All, (the text will color over), click on Edit again, click Copy, open a word document or a spreadsheet and click Paste. The copy cost information will now be on your document.
    • Save the document.You can now search by case number to tabulate its copy cost. An example follows.
  • 15.
    • Hamilton County Clerk of Courts
    • Attorney - Plaintiff Attorney - Defendant
    • Filed: 3/15/01 EFIL E-FILING COPY ACCOUNT
    • Total Deposits $100.00 CR Total Costs $10.20
    • 9603150 ALLY McBEAL
  • 16.
    • 3/20/01 004 COPIES MADE FOR CASE NUMBER A -0008196; CONFIRMATION NUMBER 1034 0.40
    • 3/20/01 004 COPIES MADE FOR CASE NUMBER A -0005878; CONFIRMATION NUMBER 1035 0.40
    • 3/24/01 010 COPIES MADE FOR CASE NUMBER A -0002271; CONFIRMATION NUMBER 1037 1.00
    • 4/23/01 004 COPIES MADE FOR CASE NUMBER A -9907658; CONFIRMATION NUMBER 1060 0.40
    • 5/7/01 008 COPIES MADE FOR CASE NUMBER A -9907658; CONFIRMATION NUMBER 1077 0.80
    • 5/7/01 022 COPIES MADE FOR CASE NUMBER A -0001441; CONFIRMATION NUMBER 1076 2.20
  • 17. Availability
    • The first electronic filing was done on March 7, 2001 in a Common Pleas case.
    • Currently most documents are being accepted for Common Pleas civil cases. EXCEPTIONS are Entries and Finals*.
    • Documents being accepted in Common Pleas criminal cases are Filings and Motions.
    • * anything that closes a case where costs would be computed and paid
  • 18. Availability Continued
    • In August 2002 electronic filing was started for Municipal Civil cases.
    • In September 2002 electronic filing was started for Appellate cases.
    • Help is available from 8 A.M. to 4 P.M. on Monday through Friday at 513-946-5612.
  • 19. In Summary
    • Electronic Filing, a paperless, document delivery method, is
    • convenient,
    • cost cutting,
    • efficient and
    • user friendly.
    • Try it!
  • 20. Questions Thank You