The goal is to give some insight on what happens between putting an application in a FedEx drop box and receipt of a summary statement many months later What happens, who is involved, and things you can do.
Initially, receipt is not a scientific process. Moving paper. Why we ask for seemingly bureaucratic things like using special labels for RFAs, sending things by special dates. Don’t risk your application getting stuck in the mailroom. They guys work hard, sometimes have little distractions, and need applicants to follow the rules.
Electronic Grant Submission and Foreign Investigators
Funding Opportunity Announcements will be posted in Grants.gov “Apply”, generally 2 months before the submission date
Posting announcement allows downloading of application package and the ability to start working on the application
“ Open” date is the first date the completed application can be submitted to Grants.gov
NIH Timeline 2005 NIH Timeline: Submission of Grant Applications through Grants.gov Using SF424 Family of Grant Application Forms Post SBIR/STTR and R13/U13 Announcements on Grants.gov Post R15 Announcements on Grants.gov Submit SBIR/STTR via Grants.gov (12/1/05 ) Submit R13 & U13 via Grants.gov (12/15/05) Submit R15 via Grants.gov (2/25/06) 2006 Post R36 Announcements on Grants.gov Submit R36 via Grants.gov (2/17/06) AUG SEP OCT NOV DEC JAN FEB MAR
NIH Timeline 2006 NIH Timeline: Submission of Grant Applications through Grants.gov Using SF424 Family of Grant Application Forms (cont.) Submit R01 via Grants.gov (2/1/07) Submit all Mechanisms via Grants.gov Submit R03, R21 & R33 via Grants.gov (6/1/06) Post R01 Announcements on Grants.gov Post NRSA (T&F), Careers & Complex Grants Announcements on Grants.gov APR FEB MAR MAY JUN JUL AUG SEP OCT NOV APR DEC JAN MAY JUN JUL AUG SEP 2007 Abbreviation/Mechanism Key: AREA/R15 Academic Research Enhancement HTS/X01 High Throughput Screening NRSA National Research Service Award R01 Research Project Grant Program R03 Small Grant Programs R13/U13 Conference Support R21/R33 Exploratory/ Development Research R36 Research Dissertation Grant Program SBIR/STTR Small Business Research
An institution must be able to complete required fields
Download PureEdge Viewer from Grants.gov site for direct submission -- Note: Mac users must currently use a PC emulator to work with PureEdge forms or;
Establish an electronic system that allows the institution to submit to Grants.gov using system-to-system (XML) data stream
Can be created by institution OR
Institution can establish an agreement with a commercial Service Provider
PDF generator software is required for either approach for attachments (e.g., cover letter, appendices) . (Grants.gov lists some available tools and software http:// www.grants.gov/assets/PDFConversion.pdf .
I have heard that Grants.gov is not Macintosh compatible. What do I do if I use only a Macintosh?
Grants.gov is aware of the issues facing Macintosh users who apply for Federal grants electronically. Grants.gov is proud to partner with NIH (National Institutes of Health) to launch Citrix server availability for all users. Non-Windows users will be able to download and complete the PureEdge forms using a free Citrix server . Non-Windows users are also able to submit completed grant applications via the Citrix environment.
For details, please visit http:// www.grants.gov/MacSupport
I am an applicant who lives outside the U.S. and am unable to access the Central Contract Registration (CCR) site. What should I do?
A few countries may have trouble accessing the CCR website. The applicant should contact the CCR support directly if they find this to be the case. The CCR support center is open 24 hours and can be reached via email at [email_address] or by phone at 888-227-2423 (this number may not work from abroad) or 1-269-961-5757. Please email the NIH Electronic Submission mailbox at [email_address] if you encounter this issue, so NIH can track the prevalence of this occurrence.
Are International Organizations required to hold a DUNS and register in Grants.gov? Yes.
Some of the data fields in the 424 (R&R) do not really apply to foreign organizations. How will this be handled?
For some of the data, special instructions for foreign organizations are included in the Application Guide.
What about the foreign institutions that do not have zip codes or state designation, which are required fields in the electronic application. What do they do? In Grants.gov the field is large enough to include postal codes. At NIH, foreign addresses are accepted.
Limited, slow, and/or costly Internet Access- - Possible 3 service providers have been identified that would provide services (not including registrations) to foreign institutions at costs ranging from $200-$400—not settled.
Difficulty with registration- - for legal reasons service providers cannot provide the required institutional and investigator registrations required to submit applications , institutions will need to provide the web-based registrations that include: DUNS number (Institution), NCage number (Institution), Central Contractor Registration number (annual Institution), Grants.net registration (Institution), NIH Commons (PI and Institution)