ETD 2006 Quebec City
June 7, 2006
Required Open Access to ETDs:
Technical, Logistical, and Philosophical Implications
Univ...
Presentation Outline
 Required Electronic Submission and Open Access
 Christine Jewell, Electronic Thesis Project Chair
...
Required Electronic Submission
 Project motivated by the promise of increased access
to the rich content
 Electronic the...
Required Open Access
 Strong communication channels essential to
recognize and address issues
 All electronically submit...
Regulations and Operations
 Academic Regulations
 Degree requirement
 Changing from voluntary to required submission
 ...
Communication and Collaboration
 Communications
 On-line newsletter
 Information sessions
 Collaboration
 Academic re...
Software Issues
 Thesis Creation
 Microsoft Word (the University of Waterloo has a
site license for this product)
 LaTe...
Courses
 Theses using Microsoft Word
 Theses using LaTeX
 Equations using Microsoft Equation (with Microsoft
Word)
 On...
Support Web Sites
 Main page for preparing Electronic Thesis:
http://ist.uwaterloo.ca/ew/ethesis/ethesis.html
 Course no...
System Specifications
 Functional specifications
 Technical specifications
 Metadata creation and thesis submission
Public Access
 Local database
 Database of abstract records
 ETD server
 Dissemination of metadata
 OAI (Open Archive...
Web Sites
 University of Waterloo, Ontario, Canada
http://www.uwaterloo.ca/
 University of Waterloo E-thesis Project
htt...
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Required_Open_Access.ppt

  1. 1. ETD 2006 Quebec City June 7, 2006 Required Open Access to ETDs: Technical, Logistical, and Philosophical Implications University of Waterloo Electronic Thesis Project http://www.lib.uwaterloo.ca/ETD/ETD2006/
  2. 2. Presentation Outline  Required Electronic Submission and Open Access  Christine Jewell, Electronic Thesis Project Chair  cjewell@library.uwaterloo.ca  Regulations, Operations, Communication, Collaboration  Lynn Judge Director, Graduate Studies Academic Services  ljudge@admmail.uwaterloo.ca  Software, Courses and Support Issues  Lisa Tomalty-Crans, Information Systems & Technology (IST)  ltomalty@ist.uwaterloo.ca  System Specifications  William Oldfield, Networked Information Research Associate wroldfie@library.uwaterloo.ca
  3. 3. Required Electronic Submission  Project motivated by the promise of increased access to the rich content  Electronic thesis submission became an option for graduating students in 1999  By 2006, nearly 50% opt to submit electronically  All thesis submissions must be electronic, beginning October 2006
  4. 4. Required Open Access  Strong communication channels essential to recognize and address issues  All electronically submitted theses are open access  Applications for permission to temporarily restrict circulation are considered  Usually in cases where a patent is pending  Benefits of open access for authors and researchers  Enhance reputation of university  Promote career and publication potential of author  Advance of scholarly communication
  5. 5. Regulations and Operations  Academic Regulations  Degree requirement  Changing from voluntary to required submission  On-line Thesis Regulations  GSO Operations  Administration of theses operations  Review process  Request to restrict circulation of thesis  Transmission of theses
  6. 6. Communication and Collaboration  Communications  On-line newsletter  Information sessions  Collaboration  Academic regulations  Changing technology
  7. 7. Software Issues  Thesis Creation  Microsoft Word (the University of Waterloo has a site license for this product)  LaTeX on most (if not all) Unix systems on campus  Converting To PDF  LaTeX and Macintosh  Windows applications  Adobe Acrobat Professional
  8. 8. Courses  Theses using Microsoft Word  Theses using LaTeX  Equations using Microsoft Equation (with Microsoft Word)  On-Line Thesis Submissions  These courses are taught regularly and are also offered on a 'special request' basis
  9. 9. Support Web Sites  Main page for preparing Electronic Thesis: http://ist.uwaterloo.ca/ew/ethesis/ethesis.html  Course notes at: http://ist.uwaterloo.ca/ew/saw-instructional.html  Enhanced thesis information: http://ist.uwaterloo.ca/ew/ethesis/enhanced.html  LaTeX notes: http://ist.uwaterloo.ca/ew/ethesis/latex.html  Word notes: http://ist.uwaterloo.ca/ew/thesis/ThesisCourse/WordTheses.html  Word tips for electronic thesis: http://ist.uwaterloo.ca/ew/ethesis/wordtips.html  A Microsoft Word template is available http://ist.uwaterloo.ca/ew/thesis/templates/uwthesis_word.dot  Images in your thesis: http://ist.uwaterloo.ca/ew/ethesis/images.html and http://ist.uwaterloo.ca/ew/ethesis/pastein.html  Special characters in your abstract: http:// ist.uwaterloo.ca/ew/ethesis/specchar.html  Creating your PDF file: http://ist.uwaterloo.ca/ew/ethesis/createpdf.html  On-Line Thesis Submissions: http:// ist.uwaterloo.ca/ew/ethesis/uploading.html
  10. 10. System Specifications  Functional specifications  Technical specifications  Metadata creation and thesis submission
  11. 11. Public Access  Local database  Database of abstract records  ETD server  Dissemination of metadata  OAI (Open Archives Initiative)
  12. 12. Web Sites  University of Waterloo, Ontario, Canada http://www.uwaterloo.ca/  University of Waterloo E-thesis Project http://www.lib.uwaterloo.ca/ETD/  Project Reports and Presentations http://www.lib.uwaterloo.ca/ETD/reports.html  Submitting Your Thesis Online course offered by IST http://ist.uwaterloo.ca/ew/ethesis/ethesis.html  Electronic Thesis Submissions regulations are available from the Graduate Studies Office
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