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Netscape Tutorial.doc

  1. 1. Netscape Messenger Tutorial Netscape Messenger is the component of Netscape Communicator 4.61 and higher for managing your electronic mail. This tutorial will lead you step-by-step through the basics of using Netscape Messenger. Unless otherwise noted, the procedures and information in this tutorial apply to both the Windows and Macintosh versions. Configuring Netscape Messenger If you’ve installed a version of Netscape provided by AcIS, it will already be partially configured. Adding the Columbia Directory 1. Start Netscape Communicator, making sure that you have an active network connection (dial-up PPP or Ethernet). 2. Open the Address Book from the Communicator menu, and confirm that a Columbia University directory is present. If you don’t see a Columbia directory, select New Directory from the File menu and enter Columbia University in Description. 3. Enter in the LDAP Server field. 4. Click OK, and close the Address Book. Setting Mail and News Preferences 1. Select Preferences from the Edit menu. The Preferences window is displayed with a list of several groups of configuration items (Appearance, Navigator, Mail & Newsgroups, Roaming Access, Composer, Offline, and Advanced), as shown in the figure below. 2. Click the triangle (Macintosh) or plus sign (Windows) next to Mail & Newsgroups to display the sub-groups. 3. Enter the settings for each of the sub-groups as shown in Table 1. Settings for Mail & Newsgroups. To display the settings for a sub-group, click on the sub-group name. The settings for the sub-group will be displayed to the right of the sub-group list.
  2. 2. Table 1. Settings for Mail & Newsgroups Main Group Sub-Group Item Setting Mail & Identity Your name John Doe (use your name) Newsgroups E-mail address (use your own e-mail address) Reply-to address Leave blank to use the e-mail address entered above; otherwise, enter the address to which you want replies to go. Use Internet Config No (Choose Yes only if you are (Macintosh only) already familiar with this feature.) Mail Servers Incoming Mail Servers Server Name: (Click Add or, if there’s Server Type: IMAP already a line for User Name: jd1234 (enter your ID) “”, click Edit) Check for mail every___minutes: (Leave this unselected, or enter at least 15.) Click the Advanced tab: IMAP server directory: mail Namespaces preferences: Click Allow server to override these namespaces Click the IMAP tab: Under When I delete a message, click Mark it as deleted Click Clean up (“Expunge”) Inbox on Quit Outgoing Mail (SMTP) Server Newsgroup Click Add. (Port#: 119) Servers Addressing Directory Server Columbia University (Click the box next to this item to select it.) Using Netscape Messenger To access your mail using Netscape, select Messenger from the Communicator menu.
  3. 3. You will see three sets of folders in the Message Center window:, which contains your INBOX and other messages stored in your CUNIX account, Local Mail, which contains the messages you choose to store on your computer’s hard drive, and, Columbia’s Usenet news server.
  4. 4. Sending a Message You will learn to send e-mail with Netscape Messenger by sending a message to yourself. 1. Select New Message from the Message menu or click New Msg. 2. Type your own e-mail address in the To: field. Tip: To send e-mail to someone within Columbia, you only need to use the recipient's account ID (without the To send mail to someone outside Columbia, or for someone from outside Columbia to send mail to you, a complete e-mail address must be used, (e.g., 3. Enter something in the Subject: field that will identify the topic of your message accurately and concisely. Test would be a good choice. 4. Type a message in the composition area. 5. Click Send. Receiving and Reading an E-mail Message It will take a few minutes for the message to arrive in your mailbox. If you try to retrieve it and get a message that you have no new mail, wait a few more minutes and try again. 1. Return to the Message Center. 2. Double-click the Inbox mail folder under the mail server to have Netscape Messenger open the Inbox folder and look for new mail. (You can also get new mail by clicking Get Msg.) 3. Messenger will retrieve your new mail and display the Inbox Message List. Each message is represented by a message header summary. 4. Double-click the test message to open the Message window and display the contents of your test message. (You can also view the contents of a message by opening the Message Pane in the Message List window. To do this, click the small bar in the middle of the lower border of the Message List.) Tip: You must have an active network connection to view a message that is stored on the mail server. You do not need an active network connection to view messages stored in mail folders on your local hard drive. Replying to a Message Now you will reply to the test message you sent yourself. 1. With your test message displayed, click either Reply or Reply All. Netscape Messenger opens a new message composition window. The sender's e-mail address and subject heading (in this case, your own e-mail address and "Test") are filled in automatically.
  5. 5. 2. Type a response to your test message in the message composition area and click Send. Saving a Message to Your Local Hard Drive 1. To create a mail folder on your hard drive, select Local Mail from the servers list and select New Folder from the File menu. Type a name for the new mail folder and make sure Local Mail shows up in the Create this folder as a subfolder of box. Then click the Create button. 2. Select the message you want to copy or move. 3. Select either Move Message (if you want to move the message) or Copy Message from the Message menu, and then select the mail folder to which you want to move or copy the message. Your local mail folders will appear on the bottom of the list, separated from your CUNIX mail folders by a horizontal line. 4. Double-click on the mailbox in the Local Mail to open it and display the message you just moved. Deleting an E-mail Message Now you will learn how to delete messages that you no longer need. . It is very important to remember to do this, because if you allow your INBOX (or other mail folders stored on CUNIX, where IMAP stores them) to continue to grow, you will exceed your space quota and be unable to access your e-mail. 1. Close any open message windows so that you see the Message List from your Inbox. 2. Select your test message by clicking on it once. 3. Click Delete. Since this message is stored on CUNIX, you will see a red X appear over the small icon at the left end of the message header in the Message List This indicates that the message is marked for deletion. 4. To delete the message permanently, select Compact This Folder from the File menu. Tip: If you delete a message from a folder stored locally, the message will be moved to the folder called Trash, also stored locally. To delete the message permanently, select Empty Trash on Local Mail from the File menu. Sending an Attachment Attachments are files or that you can send along with e-mail messages. Before you send e-mail that has an attachment, you should find out whether the recipient uses a mail program that can handle attachments and whether the recipient has software capable of opening the file you're sending. You can attach files from any New Message window. 1. In a New Message window, fill in the To: field and a Subject. It is also helpful to add an explanation of what the attachment.
  6. 6. 2. From the File menu select Attach, and then choose File or Web Page. A dialog box is displayed. 3. If you chose File in step 1, select the file you want to attach. If you chose Web Page, type the URL of the page you want to attach. 4. Click Open or OK (Windows), or Attach (Macintosh). The attachment's icon and name (or URL) will appear in the Attachments List. 5. Click Send. Opening an Attachment 1. Click the paper clip icon to view the Attachments box below the message body. 2. Double-click on the attachment's icon. Image and Web page attachments will open in a Netscape Communicator browser window If the attachment is of a different type, Netscape gives you two options: to open the attachment in its native application (i.e., Microsoft Word) or to save the attachment as a file on your local hard drive. Saving an Attachment To save an attachment as a file on your local hard drive: 1. Click the paper clip icon to view the Attachments box below the message body. 2. Right-click the attachment's icon (Windows) or click the hyperlink next to the attachment's icon (Macintosh). 3. Choose Save Attachment As… from the pop-up menu and provide a name and location. 4. Click Save. Tip: If you receive messages with large attachments, you might want to move them to your local hard drive to avoid filling up your CUNIX space. For Further Information If you need more information on the features covered in this tutorial, or for information on other features in Netscape Messenger, you can check out the following: • Netscape Communicator' extensive on-line help. Select Help from the Help menu in Communicator, then select Using Email from the list of topics on the left. A long scrolling list of help topics will appear on the right.. • See for AcIS training courses on using Netscape Messenger.