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  • 1. DIGITAL DIRECT PRINTING GUIDE Created for the Customers of AccuCopy of Greenville, Inc. Copyright © 1997 AccuCopy of Greenville, Inc. All rights reserved. Phone: (919) 321-5805 ACCUCOPY OF GREENVILLE, INC. Fax: (919) 355-5088 2718 S. MEMORIAL DRIVE email: sales@accucopy.com P.O. BOX 30080 web site: www.accucopy.com GREENVILLE, NC 27833
  • 2. TABLE OF CONTENTS I. Introduction: Digital Direct Printing .............................................................................................. 4 II. Tools of the Trade ........................................................................................................................... 5 1. Recommended software products ............................................................................................ 5 2. Internet: Reference sites III. Sections 1. Creating a PostScript File on a Macintosh (Generic) .............................................................. 6 2. Setting up a “virtual printer” on a Macintosh using Adobe’s PSPrint Driver......................... 7 3. Creating a PostScript File on a Macintosh using Adobe’s PSPrint Driver (Best Way!) ......... 8 4. Setting up a “virtual printer” on Windows 95 using Adobe’s AdobePS Driver ...................... 9 5. Creating a PostScript File on Windows 95 using Adobe’s AdobePS Driver (Best Way!) ..... 11 6. Creating a PDF File with Adobe® Acrobat™ Distiller™ 3.0 (Generic) ................................... 12 7. Creating a PostScript file with Adobe® PageMaker™ ............................................................ 13 8. Creating a PDF File with Adobe® PageMaker™/Adobe® Acrobat™ Distiller™ 3.0 ................. 15 9. Creating a PostScript File with QuarkXpress® ..................................................................... 17 10. Creating a PostScript File with CorelDraw® ......................................................................... 19 11. Compressing files on the Macintosh ...................................................................................... 20 12. Compressng files on a Windows computer............................................................................ 21
  • 3. 4 DIGITAL DIRECT PRINTING GUIDE INTRODUCTION: DIGITAL DIRECT PRINTING %%BeginProlog Opportunities and Challenges %%BeginResource: procset P6PS_PS 1.0 1 The digital revolution in printing has made it possible for %%Copyright: (C) Copyright 1995 Adobe Systems, Inc. All Rights Reserved. anyone with a computer to create wonderful looking docu- %%Version: 1.0 1 %%% /setpacking where{pop currentpacking true setpacking}if userdict/P6PS ments that could, only a decade ago, be produced with labori- dup begin userdict/P6PS known{/$MetalHead P6PS def} ous and expensive equipment. Once a document has been created on a computer, the next logical step is to print it. If you …as you can see, it is basically a text file that can be viewed plan on having your document printed by a commercial printer by a simple text processor. Of course, it probably looks like or service bureau, how you prepare your file can mean the “garbage” to the average person, but to the PostScript inter- difference between getting quick, quality output at a reasonable preter it describes the text and images to be placed on the price OR throwing money away by incurring additional fees by pages of your document. In this program, not only what these requiring intervention by a professional to assist you in getting artifacts look like, but also the exact locations where they the proper results. Its really up to you and requires the use of belong is included. That’s why a PostScript file is like a digital professional software products and the time and care to make photograph of the document as it appears on your computer sure that your files are properly created. screen. You will never have text “reflow” or a graphic item shift. Also, if saved properly, the actual font information used Technologies… to create your document is imbedded in the PostScript file. In this new digital printing world, thankfully, there are two great technologies that are currently available to facilitate this One of the primary advantages of PostScript is it’s portability. process: Adobe System’s PostScript and PDF (Portable Almost all laser printers, imagesetters and platemakers support Document Format) technologies. As a commercial printer, we the PostScript language. As great as it sounds, however, receive hundreds of files a week for output on imagesetters and PostScript has two significant disadvantages: PostScript files digital printers such as our Xerox DocuTechs and Ricoh color can be very large and a PostScript file cannot be easily viewed laser printers. When there is a problem, it is invariably due to on a computer. Compression, using utilities like Stuffit or the customer providing us with unusable files. At AccuCopy, PKZIP, can be applied to PostScript files with impressive we have taken it upon ourselves to invest in the training of our results - 80 to 95% reduction in size in many cases. However, customers in this new digital world because, in the end, there is a better way... everyone benefits. We spend less time fixing problems and more time creating great looking output. Our customers get PDF (Portable Document Format) quality output, quick turnaround and reasonable prices. To address these shortcomings, Adobe systems has come up with the PDF file. A PDF is actually created from a PostScript PostScript file. In the process of doing this, the commands making up the A printing device’s task is to put small dots on paper to create PostScript program are shortened (tokenized) and the text and an image. Before PostScript, a computer would typically image data are compressed using compression techniques - in rasterize a document to the specific resolution of the printer it many cases multiple techniques - to insure the smallest was attached to and send the printer the information telling it possible file. PDF files can be over 50% smaller than the where to place the “dots”. This technology did not lend itself original compressed PostScript file! to portability. Adobe System’s PostScript technology took a unique approach to this problem and instead of creating a In addition to the smaller file size, PDF’s can be viewed and rasterized image from the source document, they created a printed utilizing a FREE piece of software distributed by “program” that the output device could “run”. This allowed Adobe called Acrobat™ Reader. them to describe an artifact and have the output device image it based on it’s own capabilities. Note that when we discuss Adobe Acrobat, we are referring to Version 3.0 or later. Version 2.1 is fine for creating PDFs to be Below is a sample of some PostScript “code”… viewed on a computer screen but is missing some key features for use with distributed printing. %!PS-Adobe-3.0 %%Title: Pricing 5.5 x 8.5 %%Creator: PageMaker 6.0 %%CreationDate: 11-12-1996, 9:42:40 In the following sections, we will describe how to create %%BoundingBox: 0 0 396 612 PostScripts and PDFs on Apple© Macintosh™ and Microsoft© %%ALDBoundingBox: 0 0 396 612 %%CMYKCustomColor: (atend) Windows™ computers. %%DocumentCustomColors: (atend) %ADBDocumentMultiInkColors: (atend) %ALDOriginalFile: Macintosh HD:Desktop Folder:AccuLink Broshure:Pricing 5.5 x 8.5 %%EndComments (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 4. 5 DIGITAL DIRECT PRINTING GUIDE TOOLS OF THE TRADE - PRODUCTS YOU SHOULD CONSIDER FOR DOING ONLINE BUSINESS WITH US Recommended Software Products & Utilities for missing fonts and broken graphics links. Running We have found the following software programs and utilities this utility against your PostScript file before sending very helpful in the creation and distribution of digital docu- it to us should eliminate most problems. Note that ments. In particular, Adobe Systems Acrobat 3.0 software and PageMaker 6.5 has incorporated the CheckList printer drivers make this process particularly reliable and we functionality in it’s Save for Service Provider “plug- strongly recommend the small investment required - about in”. $200 through the software mailorder catalogs. ZipIt for Macintosh Adobe System’s Acrobat™ Distiller™ This shareware software will allow you to compress Creates a PDF (Portable Document Format) file from and decompress files in the popular DOS/Windows any PostScript file. Shipped with some of Adobe’s compression utility PKZIP format. products such as PageMaker and also available for purchase in their Adobe Acrobat package. We PKZIP/WinZip for DOS/Windows recommend upgrading to version 3.0 if you are Popular shareware compression software. Note that currently running version 2.x. there is both a Windows 3.x and Windows95 version of WinZip. Available at www.winzip.com. Adobe System’s Acrobat™ Exchange™ This program also comes as part of the Acrobat 3.0 Alladin’s Stuffit/DropStuff/StuffitExpander package and has two primary capabilites - modifying Popular compression software for the Mac and now PDFs that have been created with Distiller and available for Windows. StuffitExpander is freeware “capturing” documents from a scanner or graphics that can be downloaded from most shareware sites. files (with the right “plug-ins”). It’s editing capabili- ties include the ability to edit text and pages in a PDF (Note: if you are creating PDFs to send to us, compression is may be cropped, rotated, inserted, deleted, moved, not necessary as this is part of Distiller’s function when a copied and you can even combine multiple PDFs into PDF is created.) a single PDF file or extract pages from a large PDF into smaller PDFs or an EPS. With this software, if you send us a PDF, we can correct mispelled words - something we can’t easily do with a PostScript file. Internet Reference Sites that we’ve found helpful… Adobe System’s Acrobat™ Reader™ This freely distributed software facilitates the viewing AccuCopy of Greenville, Inc. - Us! or printing of PDF files. As with Distiller, we www.accucopy.com recommend version 3.0. Adobe Systems - PostScript info & Utilities Adobe System’s AdobePS™ for Windows www.adobe.com This freely distributed printer driver replaces the Microsoft PostScript printer driver. We highly recommend that Windows users install this software if PrePress Main Street - great site for information they you will be creating PostScripts or PDFs for us. www.pps.com Note that there is both a Windows 3.x version and a Windows95 version. Download.Com - shareware Adobe System’s PSPrint™ for Macintosh www.download.com This freely distributed printer driver has the ability to create “virtual printers” on your Macintosh to allow Windows95.com - shareware you to easily create PostScript files for most laser www.windows95.com printers, imagesetters and platemakers. Adobe System’s CheckList™ Experts Exchange - computer problem? -go here This utility is shipped with some of Adobe’s products. www.experts-exchange.com It does a very good job of analyzing a PostScript file (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 5. 6 DIGITAL DIRECT PRINTING GUIDE SECTION 1: CREATING A POSTSCRIPT FILE ON A MACINTOSH (GENERIC) Using Apple’s LaserWriter driver (preferably v8.1 or later), a LaserWriter 8.4 or later… PostScript file can be created from any application. If you do not have the LaserWriter driver installed, you will need to do Step 1: Choose Print… from your applications File menu. so before continuing. Specify File for the Destination. Make sure that the proper range of pages is indicated. Switch from the Step 1: Open the Chooser and click on the LaserWriter 8 General section to the Save as File section… icon (Note: You do not need to have access to a LaserWriter printer to do this). Step 2: Set Format to PostScript Job, PostScript Level to Level 2 Only, Data Format to Binary and Font inclusion to All. (Note: clicking Save Settings will LaserWriter 8.x (before 8.4)… save these settings for subsequent use - but only for the currently selected printer.) Step 1: Choose Print… from your applications File menu. Click on the File radio button for Destination. Click Save. Step 2: In the save file window, give your PostScript file a meaningful name with the .ps extension. For Step 3: Click the Save button and give your file a meaningful Format, select PostScript Job. Also, select ASCII, name. We suggest that you put an extension of .ps to Level 2 Only, and All for Font inclusion. Click Save help us recognize this as a PostScript file. You are to write your PostScript file to disk. You are now now ready to compress the file (or convert it to a PDF ready to compress the file (or convert it to a PDF if if you have Acrobat Distiller) and send the file to us! you have Acrobat Distiller) and send the file to us! (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 6. 7 DIGITAL DIRECT PRINTING GUIDE SECTION 2: SETTING UP A “VIRTUAL PRINTER” ON A MACINTOSH USING ADOBE’S PSPRINT DRIVER Adobe System’s PSPrint Driver for the Macintosh allows you Step 3: Click OK and close the Chooser window. to easily set up a “virtual printer”, in effect, faking out your computer to think that you actually have access to a printer that doesn’t really exist on your network. Adobe distributes this driver for free on their Web site at “http://www.adobe.com/ supportservice/custsupport/download.html”. In addition to the driver, you can also find PPDs (printer definition files) for most PostScript printers, image setters and plate makers. You may download our PPDs from ftp.accucopy.com. After downloading PSPrint and installing the driver, set up a virtual printer as follows... Step 1: Open the Chooser and click on the PSPrint icon. Follow the instructions in Section 3 to create a PostScript file Select Virtual Printer from the Type pop-up menu with the virtual printer… and then click the Setup… button. Step 2: Find the PPD for the particular printer, image setter or plate maker you will be creating the PostScript file for (remember, you can download these from the Adobe site or from our FTP server) and then click the Select button… (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 7. 8 DIGITAL DIRECT PRINTING GUIDE SECTION 3: CREATING A POSTSCRIPT FILE ON A MACINTOSH USING ADOBE’S PSPRINT DRIVER Once you have installed Adobe’s PSPrint driver and set up a Step 4: Make sure the proper Print option is selected. “virtual printer”, this procedure should work for most Generally, you should leave the the other options set Macintosh applications. For PageMaker and QuarkExpress, to their default values. Click OK. you should use the Section written specifically for these products. Step 1: Choose Page Setup… from your application’s File menu. Choose the proper Paper size and Orienta- tion. Click on the Options button… Step 5: Click the Save button. In the resulting dialog, set Format to PostScript Job, choose Binary and Level 2 Only, and, most importantly, set Font inclusion to ALL. Step 2: In the Options dialog, deselect the Substitute Fonts option and click OK and then again to close the Page Setup dialog… Step 3: Choose Print from your applications File menu. In The resulting file is ready to compress and send to us via the Destination section, the Printer option will be electronic media or the Internet! grayed out since this is a virtual printer. The PDF option will only appear if you have installed the Acrobat 3.0 software. To create a PostScript file, the File radio button should be selected. Click on the Options button… (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 8. 9 DIGITAL DIRECT PRINTING GUIDE SECTION 4: SETTING UP A VIRTUAL PRINTER ON WINDOWS 95 FOR CREATING POSTSCRIPT FILES Microsoft’s printing architecture leaves much to be desired. For that reason, we highly recommend that you install Adobe System’s AdobePS driver for Windows 95. It can be down- loaded for FREE at their web site: http://www.adobe.com (the last time we checked, it was at “http://www.adobe.com/ supportservice/custsupport/LIBRARY/pdrvwin.htm”). In addition to the driver, they provide PPD files for most PostScript printers, imagesetters and platemakers. You will want to download the specific PPD you will be generating output for - check with your printer. After installing AdobePS, follow the directions below to set up a “virtual” printer for Step 5: Give the printer a meaningful name. You will creating PostScript files. probably want to leave the other two options set to No. Click Next… Step 1: Run the AdobePS driver setup program (note: when installing the software, be sure to say yes to copying the “setup program” to your system for future use). Click Next. Step 6: Click on the PostScript tab in the Properties win- dow... Step 2: Choose Local Printer and click Next... Step 3: Choose the PPD file for the printer, imagesetter, or platemaker you will be creating output for… Step 7: Under PostScript output format, select PostScript (optimize for portability…). Click on the Ad- vanced… button Step 4: Select FILE: as the “port” for this printer. This option is what tells the driver to write the PostScript to a file instead of sending it to a printer. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 9. 10 DIGITAL DIRECT PRINTING GUIDE If you look in your Printers window (Start/Settings/ Printers), you will now see an icon for your “virtual printer”. Notice the diskette icon indicating that the PostScript will be written to disk… Step 8: Select the following options: Use PostScript Level You are now ready to move on to Section 3 which 2 features, Compress bitmap images, and ASCII describes how to create a PostScript file using the data. Make sure that both of the CTRL+D options virtual printer you have just created… are NOT CHECKED. Click OK in this window and then click on the Fonts tab. Step 9: Select the Always use TrueType fonts option. Click OK to save the defaults - the “virtual printer” is now ready to use. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 10. 11 DIGITAL DIRECT PRINTING GUIDE SECTION 5: CREATING A POSTSCRIPT FILE ON WINDOWS 95 USING ADOBE’S ADOBEPS DRIVER This section assumes that you have already completed Section 2 on setting up a “virtual printer” using Adobe System’s AdobePS driver. If not, please go back to Section 2 and complete it. Step 1: Select your applications Print… menu option. Override the default printer and indicate that you want to use your “virtual printer”, in this case the DocuTech to PostScript entry. Click on the Proper- ties… button... Step 4: At this point, you will be prompted to save your file. We recommend that you fully qualify your file name to make it easier to find. It is also best to write the file to your hard disk drive as opposed to a diskette. PostScript files will usually be too large for a diskette and writing to a diskette lengthens the time it takes to create the file. Lastly, use a .ps or .prn file extension Step 2: Indicate the proper paper size and orientation for to make your file recognizable as a PostScript file… your document. Click on the PostScript tab… At this point, you will probably want to compress your file with a compression utility. See Section 10. Step 3: Make sure you have the output format set to PostScript (optimize for portability...). Click OK. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 11. 12 DIGITAL DIRECT PRINTING GUIDE SECTION 6: CREATING A PDF FILE WITH ADOBE ACROBAT DISTILLER (GENERIC) ® ™ ™ Acrobat Distiller can take any properly formatted PostScript file and convert it into a PDF file. It is available from Adobe Systems and is included with some of their publishing pro- grams such as PageMaker. It may also be obtained separately by purchasing the Adobe Acrobat software package for Macintosh, Windows or UNIX. We highly recommend that you upgrade to version 3.0 if you are currently using version 2.1 or earlier. As shipped, Distiller’s default settings are geared more towards creating PDFs that will be viewed on a computer screen. You will need to change these settings to create PDFs that will be Step 4: With your PostScript file already saved, launch created for printed output. Steps 1 through 3 show the proper Acrobat Distiller... settings... Step 1: Launch Distiller and select Job Options… under the Distiller menu. In the General section, set Compat- ibility to Acrobat 3.0... Step 5: Select Open… from the File menu and select your PostScript file. Give the PDF file a name, usually with a .pdf extension, and Save. Distiller will display its progress. If an error is encountered it will be displayed in the Messages box. Step 2: In the Compression section, deselect all Downsample to items and set the Manual Compres- sion settings as shown. When Distiller completes, open the resulting file with Adobe® Acrobat™ Reader™. Check to make sure that the proper page size is showing and that your graphics look ok. If everything looks good to you, the resulting PDF file can now be copied to a removable storage device or transmitted electroni- Step 3: In the Font Embedding section, select Embed All cally. Fonts. Leave the Subset Fonts below… setting selected as well. Click OK to dismiss the setup window. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 12. 13 DIGITAL DIRECT PRINTING GUIDE SECTION 7: CREATING A POSTSCRIPT FILE WITH ADOBE PAGEMAKER ® ™ Step 1: Insure that all of the fonts that you have used are graphic is located and it will probably not print out installed in your system and that all graphics “links” properly. Why does the graphic look OK in my file? are valid. In PageMaker 6.5 and later, this should be PageMaker saves a “bitmap” of the graphic with done with the Save for Service Provider plug-in. your document not the actual high-res information With earlier versions, use either the CheckList (usually a TIFF or EPS). utility or the Pub info… plug-in. PageMaker 6.5’s Save for Service Provider plug-in: Click the Preflight pub button. After the publication has been scanned, use the tabs to identify and correct the specific errors reported. Step 3: When you are certain that all of your fonts are properly installed and that all graphics links are valid, select Print... from the File menu. Select a PPD - either the PPD for the particular printer you will be outputting to or the Acrobat Distiller PPD if you will be creating a PDF file (as will be described later). Make sure that you have specified the proper range of pages to image or All and that the proper Orientation is selected. Pub info plug-in: The Pub info... “plug-in” under the Utilities/Plug- ins menu displays the following window. If a font has a “Y” under the In Pub column, it should also have a “Y” under the In System column. If not, PageMaker can not save the font in the PostScript file you generate and, usually, the Courier font will replace this font anywhere it is used in your document. Step 4: Click on the Paper button. Set the Size to the proper paper size you want to output your document on. You may select a paper size that is larger than your document size, in which case you will probably want to select Printer’s marks. This is often done if you will have a full bleed. Forgetting to select the proper Paper Size is one of the most common errors our customers make! Insure that all of PageMaker’s “links” to your graphics are valid. The Links Manager… option in the File menu displays the status of all links in your document. If there is a “?” beside an image, it means that PageMaker doesn’t know where the actual (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 13. 14 DIGITAL DIRECT PRINTING GUIDE Step 7: Click on the Options button. Set Send image data to “Normal”, Data encoding to “Send binary image data”, and Download fonts to “PostScript and TrueType”. Click on the Normal radio button - do not select EPS. Click on the Save as… button and give your file a meaningful name, preferably with a .ps extension. Step 8: Click on the color button and make sure the proper color options are selected. Is this a composite or separation? Step 9: Click the Save button. You should now have a PostScript file that, if you have followed each of these steps, should print hassle free on any PostScript output device. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 14. 15 DIGITAL DIRECT PRINTING GUIDE SECTION 8: CREATING A PDF FILE WITH ADOBE PAGEMAKER /ADOBE ACROBAT DISTILLER ® ™ ® ™ ™ Step 1: Insure that all of the fonts that you have used are installed in your system and that all graphics “links” are valid. See Step 1 of Section 5 for the best way to accomplish this. Step 4: Choose Create Adobe PDF… (or Export/Adobe PDF… in v6.5) from PageMaker’s File menu. Be sure the Include downloadable fonts options is checked. Click on the Control… button and select the CMYK option under Output color model. Click OK. Check the Override Distiller’s options checkbox and then click on the Edit… button. Check Embed all Fonts and deselect all Downsample to options. Set the Automatic compression options as shown below - do not use JPEG as this is a “lossy” Click the Save Settings button to save the options compression technique. ZIP and LZW are “lossless” you have set. (Note: this seems to save all of the techniques which means there is no information lost settings except the Include downloadable fonts during compression. Click OK. option so be careful check this option each time.) Click the Export… button, give your file a name and you’re done! Click on the PDF Options… button. The PDF Options dialog really only has one item of interest. If you would like to assign a Title, Subject and Author to this document, click on the Edit Info… button and fill out the Document Information dialog. Click OK. The following window demonstrates one of the primary advantages of a PDF… (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 15. 16 DIGITAL DIRECT PRINTING GUIDE Notice the different file sizes. The original PostScript file (Lesson.ps) is 6.5 megabytes. The Stuffit compression utility was able to compress it considerably to 156K bytes (Lesson 1.ps.sit), but the final PDF file (Lesson 1.pdf) is only 59K bytes! And, not only should this file print worry free, but we can easily look at the file on a computer before sending it to the printer - not as easily done with a PostScript file. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 16. 17 DIGITAL DIRECT PRINTING GUIDE SECTION 9: CREATING A POSTSCRIPT FILE WITH QUARKXPRESS Step 1: Check to make sure that all of your graphics are property linked. Select the Picture Usage… item from the Utilities menu. If an image is improperly linked, it will be marked as “Missing” as in the example below. You will need to relink any graphics before continuing. …Print Job will now use these new defaults. Step 4: Select Print Job… from the File menu. Choose the Step 2: Unfortunately, there is no good method to insure that PostScript® File option. Click the Page Setup you have all of the fonts used in the document button… properly installed in your system. You will have to do this to the best of your ability. Step 3: You will be using the Print Job… command to create the PostScript file, however, you will need to take care of one requirement using the Print… command first. Print Job does not let you indicate that All Fonts should be downloaded to the PostScript file - a must for reliable output. Choose Print… from the File menu, and depending on which printer driver you are using, do the following… Step 5: Make sure that the proper page Orientation and Paper Size are selected. The Printer Type option LaserWriter 8.4 or later: Choose the Save as File allows you to select a particular PPD file. The pop-up option and set Format to PostScript Job, example below shows the Acrobat Distiller option so PostScript Level to Level 2 Only, Data Format to that the PostScript file can be “Distilled” into a PDF Binary and Font inclusion to All. Click the Save file, but you could choose the particular output Settings option to save these options. Notice that the device that the document will be printed on (use options are saved for the particular printer selected! Apple LaserWriter IINT if you’re not sure). Step 6: Click on the Print Setup… button. Indicate color or black & white printing and separation options… Earlier versions of LaserWriter 8: Set Format to PostScript Job, PostScript Level to Level 2 Only, Data Format to Binary and Font inclusion to All. It may be necessary to actually save an initial PostScript file (do something small!) before the options are actually saved. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 17. 18 DIGITAL DIRECT PRINTING GUIDE Step 7: Click the Save button and give the file a meaningful name with a .ps extension to indicate to us that this is a PostScript file. The file will now be written to disk. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 18. 19 DIGITAL DIRECT PRINTING GUIDE SECTION 10: CREATING A POSTSCRIPT FILE WITH CORELDRAW Step 1: Select Print from the File Menu. Select the Print to Step 4: Under the Options “tab”, make sure that Download File** option and the For Mac option. Click on the Type 1 fonts and Convert TrueType to Type 1 Setup… button. options are selected. Click the OK button. Step 2: In the Setup window, click on the Paper “tab” to insure that the proper paper size and orientation are selected. Click on the PostScript “tab”… Step 5: You are now ready to create the PostScript file. Click OK. You will now be prompted to give your PostScript file a name. Save it to your hard disk and use an extension of .ps or .prn to indicate to us that it is a PostScript file. Step 3: Select the PostScript (optimize for portability) option. Click OK to return to the Print window and ** Note: The “Print to File” option in most Windows applica- then click on the Options… button. tions results in an Encapsulated PostScript file (EPS) and not a true PostScript file. In Corel, this option does create a PostScript file. (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 19. 20 DIGITAL DIRECT PRINTING GUIDE SECTION 11: COMPRESSING FILES ON MAC WITH ZIPIT AND STUFFIT Stuffit (DropStuff)… Miscellaneous Prefs - be sure “By default, smart- strip linefeeds from text files” is not checked. Step 1: Before compressing any PostScript files with DropStuff, launch it and configure it’s preferences. If you will be sending us files via the Internet, turn on BinHexing as indicated in the second window… Step 2: If there is not already an new “Untitled” window showing, select New from the File menu. Next, select Add from the Zip menu and add the file(s) to the archive. The Add All button will add all files in a particular folder. Step 2: Once the preferences are properly set, compressing files is accomplished by simply dragging your files on top of the DropStuff icon (or an alias to it). If you will be sending multiple files, please place them all in a single folder and drop the folder onto DropStuff. This makes it easier to keep your files together. Step 3: Select Save… from the File menu. Each of the files will be compressed and saved to the archive. When finished, the window will show how much each file was compressed. You may close the window and the resulting .zip file is ready to send to us! ZipIt… Step 1: Before compressing any PostScript files with ZipIt, launch it and configure it’s preferences. Compression Prefs… (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com
  • 20. 21 DIGITAL DIRECT PRINTING GUIDE SECTION 12: COMPRESSING FILES ON WINDOWS WITH WINZIP Step 1: Open the WinZip application and select New Archive from the File menu. The archive name should have an extension of .zip to indicate to us that it is a compressed file. Step 2: The Add window will appear. Select the file(s) you want to include in the archive. The Shift key will allow you to select a range of files and the Ctrl key will allow you to select/deselect individual files. Click the Add button to add the selected files… Step 3: The files are compressed and added to the archive. When you are finished adding files, close the window. The resulting file is ready to send to us! (919) 321-5805 Copyright © 1997 AccuCopy of Greenville, Inc. sales@accucopy.com All rights reserved. www.accucopy.com