hp officejet 4200 series
        all-in-one




                    user guide
hp officejet 4200 series
       all-in-one
© 2004 Copyright Hewlett-Packard          notice                                    Always follow basic safety precautions...
contents



1   hp officejet overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
    the hp offic...
contents

4        use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
         sca...
contents

        set tone or pulse dialing . . . . . . . . . . . . . . . . . .                                       .   ...
contents

      set the language and country/region . . . . . . . . . . . . . . . . . . . . . . . . .91
      self-mainten...
contents

        hp officejet 4210 series (with no handset). . . . . . . . . . . . . . . . . . 129
        hp officejet 4...
contents




 vi        hp officejet 4200 series
get help



               This User Guide contains information on using your HP Officejet and provides
               add...
help              description
Dialog-box help   For Windows: Use one of the following ways to find information on a
(Windo...
hp officejet overview
1




                                                                                    hp officej...
chapter 1

                        the hp officejet at a glance
hp officejet overview



                                 ...
hp officejet overview




                                                                                                ...
hp officejet overview   chapter 1

                             feature   purpose
                             1         A...
hp officejet overview




                                                                                                ...
chapter 1

                        menu overview
hp officejet overview



                                    The followin...
hp officejet overview

        open the hp director for Windows users




                                                ...
hp officejet overview   chapter 1

                                            feature     purpose
                       ...
hp officejet overview

             Note: If you install more than one HP device, an HP Director icon for each




       ...
chapter 1

                                    open the hp photo and imaging director using Macintosh OS 9
hp officejet ov...
hp officejet overview




                                                                                              hp...
hp officejet overview   chapter 1




                         14         hp officejet 4200 series
load paper and load originals
   2
            The HP Officejet 4200 Series allows you to load different types and sizes o...
chapter 2

                                       1   Open the paper tray door.




                                      ...
load paper and load originals

              2   Lower the document catcher and unfold the document catcher extender.




...
chapter 2

                                            HP Premium Plus Photo Paper, Glossy and Matte are available in 4 by...
load paper and load originals

load paper
                These procedures describe how to load different sizes and types ...
chapter 2

                                        6   Slide the paper guide in until it stops at the edge of the paper. M...
load paper and load originals

                 Note: For the best results, use a recommended type of 4 by 6 inch (10 by
 ...
chapter 2

                                load postcards, index, or Hagaki cards
                                        ...
load paper and load originals

                     paper               tips
                     Labels              • Al...
chapter 2

                                set the paper type for copying
                                        The foll...
load paper and load originals

avoid jams
             To help avoid paper jams, follow these guidelines:
             •  ...
chapter 2

                                     3   Press Copy, Scan, or Fax on the front panel.
                         ...
use the copy features
   3
            The HP Officejet enables you to produce high-quality color and black-and-white
    ...
chapter 3

              increase copy speed or quality
                      The HP Officejet provides three options that...
use the copy features

             3   Press Copy until Set New Defaults appears in the top line of the display.



     ...
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
hp officejet 4200 series all-in-one user guide
Upcoming SlideShare
Loading in …5
×

hp officejet 4200 series all-in-one user guide

1,888 views
1,828 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
1,888
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
6
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

hp officejet 4200 series all-in-one user guide

  1. 1. hp officejet 4200 series all-in-one user guide
  2. 2. hp officejet 4200 series all-in-one
  3. 3. © 2004 Copyright Hewlett-Packard notice Always follow basic safety precautions Development Company, LP when using this product to reduce risk The only warranties for HP products of injury from fire or electric shock. The information herein is subject to and services are set forth in the change without notice. express warranty statements Warning! Potential Reproduction, adaptation or accompanying such products and shock hazard translation without prior written services. Nothing herein should be permission is prohibited, except as construed as constituting an additional 1 Read and understand all allowed under the copyright laws. warranty. HP shall not be liable for instructions in the setup poster. This product incorporates Adobe’s technical or editorial errors or omissions contained herein. 2 Use only a grounded electrical PDF technology, which contains an outlet when connecting the device implementation of LZW licensed under The Hewlett-Packard Company shall to a power source. If you do not U.S. Patent 4,558,302. not be liable for incidental or know whether the outlet is consequential damages in connection grounded, check with a qualified Adobe and the with, or arising out of the furnishing, electrician. Acrobat logo performance, or use of this document are trademarks and the program material which it 3 Observe all warnings and of Adobe describes. instructions marked on the Systems Note: Regulatory information can be product. Incorporated. found in the Technical Information 4 Unplug this product from wall chapter of this guide. outlets before cleaning. Portions Copyright © 1989-2004 5 Do not install or use this product Palomar Software Inc. The near water or when you are wet. HP Officejet 4200 Series includes printer driver technology licensed from It is not lawful in many places to make 6 Install the product securely on a Palomar Software, Inc. stable surface. copies of the following items. When in www.palomar.com doubt, check with a legal 7 Install the product in a protected Copyright © 1999-2004 Apple representative first. location where no one can step Computer, Inc. on or trip over the line cord, and • Governmental paper or Apple, the Apple logo, Mac, Mac documents: where the line cord will not be logo, Macintosh, and Mac OS are damaged. trademarks of Apple Computer, Inc., - Passports registered in the U.S. and other - Immigration papers 8 If the product does not operate normally, see the online countries. - Selective service papers Troubleshooting help. Publication number: Q5600-90113 - Identification badges, cards, or insignias 9 No operator-serviceable parts First edition: January 2004 inside. Refer servicing to qualified Windows®, Windows NT®, Windows • Governmental stamps: service personnel. ME®, Windows XP®, and Windows - Postage stamps 10 Use in a well-ventilated area. 2000® are U.S.-registered trademarks - Food stamps of Microsoft Corporation. • Checks or drafts drawn on Warning! The handset Governmental agencies Intel® and Pentium® are U.S. ear cap used with this registered trademarks of Intel • Paper currency, traveler’s checks, Corporation. or money orders product may attract • Certificates of deposit dangerous objects like • Copyrighted works pins, staples, or needles. Take care to avoid harm safety information that might occur from the Warning! To prevent fire retention of dangerous or shock hazard, do not objects on the ear piece expose this product to of the handset. rain or any type of Warning! This moisture. equipment will be inoperable when mains power fails.
  4. 4. contents 1 hp officejet overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 the hp officejet at a glance . . . . . . . . . . . . ............ . . . . . . . . 4 front panel overview . . . . . . . . . . . . . . . . ............ . . . . . . . . 5 menu overview . . . . . . . . . . . . . . . . . . . . ............ . . . . . . . . 8 use the hp director software to do more with your hp officejet . . . . . . . . 8 open the hp director for Windows users . ............ . . . . . . . . 9 open the hp director for Macintosh users ............ . . . . . . . 10 2 load paper and load originals . . . . . . . . . . . . . . . . . . . . . . . . . . 15 open and close the hp officejet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 open and close the paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . 15 open and close the document feeder tray and document catcher . . . 16 papers for printing and copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 recommended papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 papers to avoid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 load full-size papers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs . . . . 20 load postcards, index, or Hagaki cards . . . . . . . . . . . . . . . . . . . . 22 load other types of paper in the paper tray . . . . . . . . . . . . . . . . . 22 set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 paper type settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . 23 set the paper type for copying . . . . . . . . . . . . . . . . . . . . . . . . . . 24 set the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 paper size setting for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 paper size setting for receiving a fax . . . . . . . . . . . . . . . . . . . . . . 24 avoid jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 3 use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 use the copy features from the front panel. . . . . . . . . . . . . . . . . . . 27 increase copy speed or quality . . . . . . . . . . . . . . . . . . . . . . . . . . 28 change default copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 copy a two-page black-and-white document . . . . . . . . . . . . . . . . . . . 29 make multiple copies of the same original . . . . . . . . . . . . . . . . . . . . 30 copy a photo onto a full-size page . . . . . . . . . . . . . . . . . . . . . . . . . 30 copy a legal-size document onto letter paper . . . . . . . . . . . . . . . . . . 32 copy a washed-out original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 copy a document that has been faxed several times . . . . . . . . . . . . . . 33 enhance light areas of your copy . . . . . . . . . . . . . . . . . . . . . . . . . . 34 stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 i
  5. 5. contents 4 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36 stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36 5 use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 send a basic fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39 send a color original or photo fax . . . . . . . . . . . . . . . . . . . . . . . .39 send a fax using speed dials . . . . . . . . . . . . . . . . . . . . . . . . . . . .40 send a fax using redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41 schedule a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41 cancel a scheduled fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 send a fax from memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 send a fax using monitor dialing . . . . . . . . . . . . . . . . . . . . . . . . .43 send a fax manually from a telephone . . . . . . . . . . . . . . . . . . . . .43 set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 set the number of rings before answering . . . . . . . . . . . . . . . . . . . 47 receive a fax manually from a phone . . . . . . . . . . . . . . . . . . . . . .48 receive a fax manually from the front panel . . . . . . . . . . . . . . . . . .48 receive a fax manually using the attached handset (hp officejet 4250 series only) 49 poll to receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49 use the attached handset (hp officejet 4250 series only) . . . . . . . . . . . .50 answer incoming calls using the handset . . . . . . . . . . . . . . . . . . . .50 make phone calls using the handset . . . . . . . . . . . . . . . . . . . . . . .50 receive faxes using the handset. . . . . . . . . . . . . . . . . . . . . . . . . . .51 send faxes using the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 adjust the handset volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 enter a phone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 generate reports automatically . . . . . . . . . . . . . . . . . . . . . . . . . . .53 generate reports manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54 set up speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55 create individual speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . .56 add group speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . .56 update speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 delete speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 change fax resolution and lighter/darker settings. . . . . . . . . . . . . . . . .58 change the fax resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58 change lighter/darker setting . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 set new defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 set fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 set the paper size for received faxes . . . . . . . . . . . . . . . . . . . . . . .61 ii hp officejet 4200 series
  6. 6. contents set tone or pulse dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adjust the ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adjust the phone line monitor volume . . . . . . . . . . . . . . . . . . . . . 62 forward faxes to another number . . . . . . . . . . . . . . . . . . . . . . . . 62 edit or cancel fax forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 change the answer ring pattern (distinctive ringing) . . . . . . . . . . . . 63 redial a busy or unanswered number automatically . . . . . . . . . . . . 63 set automatic reduction for incoming faxes . . . . . . . . . . . . . . . . . . 64 use error correction mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 set the fax speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 use caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 block junk fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 set backup fax reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 set the country and language . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 reprint the faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 stop faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 6 print from your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 print from a software application . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Windows users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Macintosh users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 set printing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Windows users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Macintosh users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 stop a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 7 order supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 order media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 order print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 order other supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 8 maintain your hp officejet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 clean the white strip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 clean the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 work with print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 check the ink levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 print a self-test report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 handle the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 replace the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 use a photo print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 use the print cartridge protector. . . . . . . . . . . . . . . . . . . . . . . . . . 85 align the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 clean the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 clean the print cartridge contacts . . . . . . . . . . . . . . . . . . . . . . . . 88 replace the telephone cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 restore factory defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 set the scroll speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 set the prompt delay time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 user guide iii
  7. 7. contents set the language and country/region . . . . . . . . . . . . . . . . . . . . . . . . .91 self-maintenance sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92 9 hp officejet 4200 series support . . . . . . . . . . . . . . . . . . . . . . . . . 93 get support and other information from the Internet . . . . . . . . . . . . . . .93 hp customer support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93 call in North America during warranty . . . . . . . . . . . . . . . . . . . . . 94 call elsewhere in the world . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 call in Australia post-warranty . . . . . . . . . . . . . . . . . . . . . . . . . . .96 prepare your hp officejet for shipment . . . . . . . . . . . . . . . . . . . . . . . .96 10 warranty information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 duration of limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99 warranty service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99 warranty upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99 returning your hp officejet for service . . . . . . . . . . . . . . . . . . . . . . . .100 hewlett-packard limited global warranty statement . . . . . . . . . . . . . .100 11 technical information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 paper specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103 paper-tray capacities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103 automatic document feeder paper capacity . . . . . . . . . . . . . . . . .104 paper sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104 print margin specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 fax specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 scan specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 physical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106 power specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106 environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106 environmental product stewardship program . . . . . . . . . . . . . . . . . . .106 regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109 declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114 declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115 12 fax setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117 faxing from a DSL line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118 faxing with a PBX phone system or an ISDN line . . . . . . . . . . . . . . . .119 how to tell if the following instructions apply to you . . . . . . . . . . . . . .119 how to choose the right fax setup for your office . . . . . . . . . . . . . . . .120 select your fax setup case from this table . . . . . . . . . . . . . . . . . . . . .121 case A: separate fax line (no voice calls received) . . . . . . . . . . . . . . . 123 how your hp officejet will answer fax calls . . . . . . . . . . . . . . . . . . 123 case B: faxing with a distinctive ring service on the same line . . . . . . . 124 how your hp officejet will answer fax calls . . . . . . . . . . . . . . . . . . 124 case C: shared voice/fax line . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125 hp officejet 4210 series (with no handset) . . . . . . . . . . . . . . . . . .125 hp officejet 4250 series (with handset) . . . . . . . . . . . . . . . . . . . . . 126 case D: fax line shared with PC modem (no voice calls received) . . . . . 126 how your hp officejet will answer fax calls . . . . . . . . . . . . . . . . . . 127 case E: shared voice/fax line with PC modem. . . . . . . . . . . . . . . . . .128 iv hp officejet 4200 series
  8. 8. contents hp officejet 4210 series (with no handset). . . . . . . . . . . . . . . . . . 129 hp officejet 4250 series (with handset) . . . . . . . . . . . . . . . . . . . . 129 case F: shared voice/fax line with answering machine . . . . . . . . . . . 130 how your hp officejet will answer fax calls . . . . . . . . . . . . . . . . . 130 case G: shared voice/fax line with PC modem and answering machine131 how your hp officejet will answer fax calls . . . . . . . . . . . . . . . . . 132 case H: shared voice/fax line with voice mail . . . . . . . . . . . . . . . . . 133 how to answer fax calls manually . . . . . . . . . . . . . . . . . . . . . . . 133 case I: shared voice/fax line with PC modem and voice mail. . . . . . . 134 how to answer fax calls manually . . . . . . . . . . . . . . . . . . . . . . . 135 13 troubleshooting information . . . . . . . . . . . . . . . . . . . . . . . . . . 137 installation troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 software and hardware installation troubleshooting . . . . . . . . . . . 137 fax setup troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 operational troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 user guide v
  9. 9. contents vi hp officejet 4200 series
  10. 10. get help This User Guide contains information on using your HP Officejet and provides additional troubleshooting assistance for the installation process. The User Guide also contains information on how to order supplies and accessories, technical specifications, support, and warranty information. The table below lists additional sources of information for your HP Officejet. help description Setup Poster The Setup Poster provides instructions for setting up and configuring your HP Officejet. Make sure you use the correct instructions for your operating system (Windows or Macintosh). HP Image Zone Help The HP Image Zone Help provides detailed information on using the software for your HP Officejet. For Windows users: Go to the HP Director, and click Help. For Macintosh users: Go to the HP Director, click Help, and then click hp image zone help. Note: The HP Image Zone Help is not available if you performed a Minimum Install when you installed your software. Troubleshooting help To access troubleshooting information: For Windows users: In the HP Director, click Help. Open the Troubleshooting book in the HP Image Zone Help, then follow the links to general troubleshooting as well as links to Troubleshooting help that is specific to your HP Officejet. Troubleshooting is also available from the Help button that appears on some error messages and in the Troubleshooting chapter of this User Guide on page 137. For Macintosh users: Open the Apple Help Viewer, click hp image zone troubleshooting, then click hp officejet 4200 series. Note: The HP Image Zone Troubleshooting is not available if you performed a Minimum Install when you installed your software. Internet help and If you have Internet access, you can get help from the HP website at: technical support www.hp.com/support The website also provides answers to frequently-asked questions. Readme file After you install your software, you can access the Readme file (if any) from either the HP Officejet 4200 Series CD-ROM or the HP Officejet 4200 Series program folder. A Readme file contains late-breaking information that does not appear in this User Guide or the online help. 1
  11. 11. help description Dialog-box help For Windows: Use one of the following ways to find information on a (Windows only) specific feature: • Right-click on the feature. • Select the feature and press F1. • Select the ? in the upper-right corner, then click on the feature. 2 hp officejet 4200 series
  12. 12. hp officejet overview 1 hp officejet overview Your HP Officejet is ready to use whenever you are, as many features and functions of your HP Officejet can be used without turning on your computer. Tasks such as sending a fax or making a copy of a document or photo can be accomplished quickly and easily from the front panel of your HP Officejet. Tip: You can do more with your HP Officejet by using the HP Director that was installed on your computer during the initial setup. The HP Director provides enhanced fax, copy, and scan functionality, as well as troubleshooting tips and online help. For more information on the use of the HP Director, see use the hp director software to do more with your hp officejet on page 8. This section contains the following topics: • the hp officejet at a glance on page 4 • front panel overview on page 5 • menu overview on page 8 • use the hp director software to do more with your hp officejet on page 8 3
  13. 13. chapter 1 the hp officejet at a glance hp officejet overview 1 3 2 hp officejet 4210 series 4 5 10 9 8 7 6 1 3 2 hp officejet 4250 series 11 4 5 10 9 8 7 6 feature purpose 1 Automatic document feeder tray 2 Automatic document feeder 3 Document guides 4 Front panel 5 Print-carriage access door 6 Paper tray 7 Paper tray extender 8 Paper guides 9 Document catcher 10 Document catcher extender 11 Handset (handset model only) 4 hp officejet 4200 series
  14. 14. hp officejet overview hp officejet overview 12 13 14 15 16 18 17 feature purpose 12 Power connector 13 1-LINE port 14 2-EXT port 15 USB port 16 Handset port (HP Officejet 4250 Series only) 17 Rear cleanout door 18 Rear cleanout door access tab front panel overview 1 2 3 4 5 6 7 8 9 10 11 12 13 21 20 19 17 15 14 18 16 user guide 5
  15. 15. hp officejet overview chapter 1 feature purpose 1 Answer Mode: Switch between four answer settings, Fax (Fax) mode, Telephone (Tel) mode, Fax and Telephone (FaxTel) mode (only available on the HP Officejet 4250 Series), and Answering Machine (AnswerMachine) mode. See set the answer mode on page 44 for an explanation of these settings. 2 Fax Resolution: Choose the resolution in which a fax will be sent. 3 Redial/Pause: Redial the most recently dialed fax number. Also, use to insert a pause while entering a telephone number. 4 Speed Dial: Select a number from programmed speed dial entries. Use the Speed Dial button, the arrows, or the keypad numbers on the front panel to navigate to a speed dial fax number. 5 Status Light: Indicates whether the HP Officejet is on, off, or busy. 6 Attention Light: Indicates an error condition. 7 Front Panel Display: View menus, prompts, status messages, and error messages. 8 Flash: Cancel a fax and bring up a dial tone. Also, use to answer a call waiting (handset model only). 9 Photo Fit to Page: Resize a copy of a photo, maintaining its proportions, to fit within the printable area of a full-size page. 10 Setup: Access the menu system for reports, speed dial setup, fax settings, tools, and preferences. 11 Fax: Select the fax function. Press the Fax button repeatedly to scroll through the Fax menu settings. 12 Scan: Select the scan function. Press the Scan button repeatedly to scroll through the Scan menu settings. 13 Copy: Select the copy function. Press the Copy button repeatedly to scroll through the Copy menu settings. 14 Start Black, Start Color: Start a black or color fax, copy, or scan job. 15 Cancel: Stop a job, exit a menu, exit settings, or exit the speed dial menu. 16 Right Arrow: Increase values, or go forward when viewing settings on the front panel display. 17 OK: Select the current menu setting on the front panel display. Also, use to respond to prompts on the front panel display. 18 Left Arrow: Decrease values, or go back when viewing settings on the front panel display. 19 On: Turn the HP Officejet on or off. Warning! When the HP Officejet is off, a minimal amount of power is still supplied to the device. Unplug the power cord to completely disconnect the power supply to the HP Officejet. 6 hp officejet 4200 series
  16. 16. hp officejet overview hp officejet overview feature purpose 20 Keypad: Enter fax numbers, values, or text. 21 One-Touch Speed Dial: Dial a fax number quickly by pressing a one-touch speed dial button. The 5 one-touch speed dial buttons each hold 2 numbers and correspond to the first 10 fax numbers entered during speed dial setup. user guide 7
  17. 17. chapter 1 menu overview hp officejet overview The following provides a quick reference to top-level menus that appear on the HP Officejet front panel display. Copy Fax Number of Copies Phone Number Copy Quality Backup Fax Reception Lighter/Darker Lighter/Darker Reduce/Enlarge How to Fax Paper Type Set New Defaults Copy Paper Size Enhancements Color Intensity Set New Defaults Scan Setup HP Image Zone 1: Print Report 2: Speed Dial Setup Note: Contents of this menu 3: Basic Fax Setup vary depending on the 4: Advanced Fax Setup number of potential scan 5: Tools destinations on your computer. 6: Preferences use the hp director software to do more with your hp officejet When you first installed the HP Officejet software on your computer during setup, the HP Director was automatically installed on your computer. Note: If you performed a Minimum Install when you set up your HP Officejet, you will not have access to the HP Director and HP Image Zone software. You can quickly and easily expand the functionality of your HP Officejet. Look for boxes, like this one, throughout this guide that provide topic-specific tips, and helpful information for your projects. This section contains the following topics: • open the hp director for Windows users on page 9 • open the hp director for Macintosh users on page 10 8 hp officejet 4200 series
  18. 18. hp officejet overview open the hp director for Windows users hp officejet overview 1 Do one of the following: – Double-click the HP Director icon on the desktop. – In the Windows taskbar, click Start, point to Programs or All Programs (XP), point to HP, then select HP Director. 2 In the Select Device box, click to see a list of installed HP devices. 3 Select the Officejet 4200 Series. 4 The HP Director displays only the icons that are appropriate for the selected device. Note: The HP Director graphic below might appear differently on your computer. The HP Director is customized based upon the HP device that is selected. If your device is not equipped with a particular feature, then the icon for that feature will not display in the HP Director on your computer. Tip: If the HP Director on your computer does not contain any icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Director software, and then reinstall the HP Director. 1 2 4 5 6 7 8 3 9 10 14 13 12 11 feature purpose 1 Scan Picture: use this feature to scan an image and display it in the HP Image Zone. 2 Scan Document: use this feature to scan text and display it in the selected text editing software program. 3 Send a Fax: use this feature to open the fax dialog box so you can enter the appropriate information and then send your fax. user guide 9
  19. 19. hp officejet overview chapter 1 feature purpose 4 Make Copies: Use this feature to display the Copy dialog box where you can select the copy quality, number of copies, color, size, and then start a copy. 5 Status: Use this feature to display the current status of your HP Officejet. 6 Select Device: Use this feature to select the device you want to use from the list of installed HP devices. 7 Settings: Use this feature to view or change various settings for your HP Officejet, such as print, scan, copy, or fax. 8 Help: Use this feature to access the HP Image Zone Help, which provides software help, a product tour, troubleshooting information for your HP Officejet, and HP Officejet product-specific help. 9 HP Image Zone: Use this feature to display the HP Image Zone, where you can view and edit images, print photos in multiple sizes, make and print a photo album, share images through e-mail or a website, or make a multimedia CD. 10 Click this arrow to display tool tips that explain each of the HP Director options. 11 Software Update: Use this feature to check for software updates for your HP Officejet. 12 HP Shopping: Use this feature to shop for HP products. 13 Creative Ideas: Use this feature to learn about creative ways to use your HP Officejet. 14 Support: Use the feature to go to the product support website. open the hp director for Macintosh users Use one of the following methods to launch or access the HP Director, depending on which Macintosh OS you are using. open the hp director using Macintosh OS X If you are using Macintosh OS X, the HP Director is launched automatically during the HP Image Zone software installation, and causes the HP Director icon to be created in the Dock for your device. You access the device capabilities via the HP Director menu that is associated with the HP Director icon. Tip: If you do not want the HP Director to launch automatically each time to start your Macintosh, you can change this setting in the HP Director Preferences menu. To display the HP Director menu: ! In the Dock, click the HP Director icon for your device. The HP Director menu displays. 10 hp officejet 4200 series
  20. 20. hp officejet overview Note: If you install more than one HP device, an HP Director icon for each hp officejet overview device appears in the Dock. For example, if you have an HP scanner and an HP Officejet installed, two HP Director icons are present in the Dock, one for each device. However, if you installed two of the same kind of device (for example, two HP Officejet devices) only one HP Director icon appears in the Dock to represent all devices of that kind. 1 2 3 4 5 6 7 8 9 feature purpose 1 Scan Picture: use this feature to scan an image and display it in the HP Gallery. 2 Scan document: use this feature to scan text and display it in the selected destination text editing software program. 3 Make Copies: use this feature to make a copy in black and white or color. 4 Send Fax: use this feature to open the fax dialog box so you can enter the appropriate information and then send your fax. 5 HP Gallery: use this feature to display the HP Gallery to view and edit images. 6 More Applications: use this feature to select other applications on your computer. 7 HP on the Web: use this feature to select an HP website. 8 HP Help: use this feature to select a source for help with your HP Officejet. 9 Settings: use this feature to change device settings. user guide 11
  21. 21. chapter 1 open the hp photo and imaging director using Macintosh OS 9 hp officejet overview In Macintosh OS 9, the HP Director is launched automatically during the HP Image Zone software installation, and the HP Director appears as an alias on the desktop. Use one of the following methods to launch the HP Director. ! Double-click the HP Director alias on the desktop. ! Double-click HP Director in the Applications:Hewlett-Packard:HP Photo and Imaging Software:HP Director folder. The HP Director displays only the buttons that pertain to the selected device. For more information, see the onscreen hp image zone help that came with your software. The following graphic shows some of the features available through the HP Director for Macintosh OS 9. Consult the legend for a brief explanation of specific features. Note: The HP Director graphic below might appear differently on your computer. The HP Director is customized based upon the HP device that is selected. If your device is not equipped with a particular feature, then the icon for that feature will not display in the HP Director on your computer. Some HP devices might show additional buttons than shown below. 1 2 3 4 5 6 7 feature purpose 1 Scan Picture: use this feature to scan an image and display it in the HP Gallery. 2 Scan document: use this feature to scan text and display it in the selected destination text editing software program. 3 Select Device: use this pull-down list to select the HP device you want to use. 4 Make Copies: use this feature to make a copy in black and white or color. 5 Send Fax: use this feature to open the fax dialog box so you can enter the appropriate information and then send your fax. 6 HP Gallery: use this feature to display the HP Gallery to view and edit images. 12 hp officejet 4200 series
  22. 22. hp officejet overview hp officejet overview feature purpose 7 Settings: use this pull-down list to provide access to device settings. user guide 13
  23. 23. hp officejet overview chapter 1 14 hp officejet 4200 series
  24. 24. load paper and load originals 2 The HP Officejet 4200 Series allows you to load different types and sizes of paper in your HP Officejet, including letter, photo paper, and envelopes. You can also change settings for paper types and paper sizes to get the highest quality copies from your HP Officejet. This section contains the following topics: load originals & paper • open and close the hp officejet on page 15 • papers for printing and copying on page 17 • load paper on page 19 • set the paper type on page 23 • set the paper size on page 24 • avoid jams on page 25 • load originals on page 25 open and close the hp officejet The HP Officejet’s trays are designed to close in order to save space in your office. These procedures show you how to open and close the paper tray, document catcher, and the document feeder tray. Tip: You can print and automatically receive faxes with the document feeder tray and document catcher in the closed position, as shown below. This section contains the following topics: • open and close the paper tray on page 15 • open and close the document feeder tray and document catcher on page 16 open and close the paper tray The paper tray must be open with paper loaded for the HP Officejet to print, copy, and receive faxes. 15
  25. 25. chapter 2 1 Open the paper tray door. 2 Unfold the paper tray. load originals & paper 3 Only unfold the paper tray extender if you are using Draft or Fast mode and paper is overshooting the paper tray. The paper tray extender may cause jams in other cases. open and close the document feeder tray and document catcher The document feeder tray and document catcher must be open to copy, send faxes and scan. However, you can print and receive faxes with them closed. 1 Lift the document feeder tray. 16 hp officejet 4200 series
  26. 26. load paper and load originals 2 Lower the document catcher and unfold the document catcher extender. load originals & paper Note: The document catcher and document catcher extender must be closed before the document feeder tray can be closed. papers for printing and copying You can use many types and sizes of paper in your HP Officejet. Review the following recommendations to get the best printing and copying quality. Whenever you change paper types or sizes, remember to change those settings. This section contains the following topics: • recommended papers on page 17 • papers to avoid on page 18 recommended papers These are the types and sizes of papers recommended for printing and copying. paper types If you want the best print quality, we recommend HP Papers. Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not be filled in completely. For more information about HP Papers, go to our website at: www.hp.com/support • HP Premium Paper is the ultimate coated paper for high-resolution usage. A smooth, matte finish makes it ideal for your special documents. • HP Bright White Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage, with no show-through, which makes it ideal for newsletters, reports, and flyers. • HP Premium Photo Paper, Glossy and Matte, and HP Premium Plus Photo Paper, Glossy and Matte are high-quality, glossy-finish or matte-finish, photo-based papers. They look and feel like photographs and can be mounted under glass or in an album. Photo papers dry rapidly and resist fingerprints and smudges. HP Premium Plus Photo Paper, Glossy and user guide 17
  27. 27. chapter 2 HP Premium Plus Photo Paper, Glossy and Matte are available in 4 by 6 inch (10 by 15 cm) photo paper size (with tabs) for printing photos from your HP Officejet. • HP Premium Inkjet Transparency Film makes your color presentations vivid and even more impressive. This film is easy to use and handle and dries quickly without smudging. • HP Matte Greeting Cards, HP Glossy Greeting Card Paper, HP Textured Greeting Cards, Ivory, Half-Fold and HP Textured Greeting Cards, White, Half-Fold allow you to make your own greeting cards. • HP Brochure & Flyer Paper, Glossy or HP Brochure & Flyer Paper, Matte is matte-coated or glossy-coated on both sides for two-sided use. It is the load originals & paper perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars. paper sizes for printing Following are the paper sizes available for printing. size group specific size full size pages letter, A4, legal smaller pages executive, B5, A5, A6 photo paper letter, A4, 4 by 6 inch with tear off tabs cards 3 by 5 inch, 4 by 6 inch, Hagaki, 5 by 8 inch, A6 envelopes #10 and DL paper sizes for copying You may copy only onto full size pages (letter, legal and A4) of plain and photo paper and transparency film. papers to avoid We do not recommend the following papers for printing: • Paper with cutouts or perforations. • Highly textured stock, such as linen. It might not print evenly, and the ink can bleed into these papers. • Extremely smooth, shiny, or coated papers not specifically designed for your HP Officejet. They can jam the HP Officejet or actually repel ink. • Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck. The ink is also more likely to smear. • Envelopes with clasps or windows. We do not recommend the following papers for copying: • Paper with cutouts or perforations. • Photo paper other than HP Premium Plus Photo Paper. • Envelopes. • Transparency film other than HP Premium or Premium Plus. • Multiple-part forms or label stock. 18 hp officejet 4200 series
  28. 28. load paper and load originals load paper These procedures describe how to load different sizes and types of papers into the paper tray for printing and copying. This section contains the following topics: • load full-size papers on page 19 • load envelopes on page 20 • load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs on page 20 • load postcards, index, or Hagaki cards on page 22 • load other types of paper in the paper tray on page 22 load originals & paper load full-size papers The following procedure describes how to load letter, legal, and A4 size paper into the paper tray. There are specific considerations for loading certain types of paper and envelopes. After you review this procedure, see load envelopes on page 20, load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs on page 20, and load other types of paper in the paper tray on page 22. For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see set the paper type for copying on page 24. Tip: Help prevent rips, wrinkles, and curled or bent edges by storing all media flat in a resealable bag. Extreme changes in temperature and humidity might result in curled media that does not work well in the HP Officejet if the media is not stored properly. 1 Open the paper tray door and unfold the paper tray. See open and close the paper tray on page 15. 2 If it is open, fold up the document catcher. 3 Slide the paper guide to its outermost position. 4 Tap the stack of paper on a flat surface to align the edges of the paper, and then check to make sure all of the paper in the stack is the same size and type. 5 Insert the short edge of the paper into the paper tray (print side down) until it stops. To avoid bending the paper, make sure you do not push the paper in too far, or push too hard. If you are using letterhead, insert the top of the page first. user guide 19
  29. 29. chapter 2 6 Slide the paper guide in until it stops at the edge of the paper. Make sure that the stack of paper lies flat in the paper tray and fits under the tab of the paper guide. load originals & paper load envelopes The following procedure describes how to load envelopes into the HP Officejet. You can load the paper tray with one or more envelopes. For best results, consider using a label for the return address on envelopes. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows. Tip: Consult your word processing software help files for specific details on how to format text for printing on envelopes. 1 Remove all paper from the paper tray. 2 Insert one or more envelopes into the right side of the paper tray with the envelope flap up and to the left. Slide the envelope forward until it stops. 3 Slide the paper guide against the envelopes (do not bend the envelopes with the paper guide). Make sure the envelopes fit under the tab of the paper guide. load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs The following procedure describes how to load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs into your HP Officejet. Do not use 4 by 6 inch (10 by 15 cm) photo paper without the tear off tabs. Note: You cannot copy or fax to small size paper. 20 hp officejet 4200 series
  30. 30. load paper and load originals Note: For the best results, use a recommended type of 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs. For more information, see recommended papers on page 17. In addition, for best results, set the paper type and paper size before printing. For more information, see set the paper type for copying on page 24 and set the paper size on page 24. You may also want to use a photo cartridge to produce the best picture quality. For more information, see use a photo print cartridge on page 85. Tip: Help prevent rips, wrinkles, curled or bent edges by storing all media flat in a resealable bag. Extreme changes in temperature and humidity might result in curled media that does not work well in the HP Officejet if the media is not stored properly. load originals & paper 1 Remove all paper from the paper tray. 2 Insert the short edge of a stack of photo paper with the glossy (print) side down and the tear off tabs toward you, completely forward and to the far right side of the paper tray until it stops. 3 Slide the paper guide against the stack of photo paper (do not bend the photo paper with the paper guide). Make sure the stack of photo paper fits under the tab of the paper guide. user guide 21
  31. 31. chapter 2 load postcards, index, or Hagaki cards The following describes the procedure for loading postcards, index cards, or Hagaki cards into your HP Officejet for printing. Note: You cannot copy or fax to small size paper. 1 Remove all paper from the paper tray. 2 Slide a stack of cards with the print side down completely forward and to the far right side of the paper tray until it stops. Position the long edge of the cards against the long edge of the paper tray. load originals & paper 3 Slide the paper guide against the stack of cards. Make sure the stack of cards fits under the tab of the paper guide. load other types of paper in the paper tray The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper type each time you change paper types and paper sizes. For more information, see set the paper type for copying on page 24. paper tips HP Papers • HP Premium Paper: Locate the gray arrow on the nonprinting side of the paper, and then insert the paper with the arrow side facing up. • HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and goes into the paper tray first. • HP Greeting Card Paper, HP Glossy Greeting Card Paper, or HP Textured Greeting Cards: slide a small stack of greeting cards with the print side down, completely forward into the paper tray until it can go no further. 22 hp officejet 4200 series
  32. 32. load paper and load originals paper tips Labels • Always use letter or A4 label sheets designed for (work only with use with HP inkjet products (like Avery Inkjet Labels), printing) and make sure that the labels are not over two years old. • Fan the stack of labels to make sure none of the pages are stuck together. • Place a stack of label sheets on top of standard paper in the paper tray, print side down. Do not insert labels one sheet at a time. load originals & paper set the paper type Whenever you change paper types, be sure to set the paper type for your HP Officejet. paper type settings for copying Select the Paper Type setting that matches the paper or transparency film you are using. Use the paper types listed for best copy quality. paper front panel setting Copier paper or letterhead Plain Other plain paper Plain HP Premium Paper Plain HP Bright White Paper Plain Other Inkjet papers Plain HP Premium Photo Paper Photo HP Premium Plus Photo Paper Photo Other photo paper1 Photo HP Premium Inkjet Transparency Film Transparency Other transparency paper Transparency Special Papers Plain HP Matte Greeting Cards, Quarter-fold Plain HP Glossy Greeting Cards, Half-fold Plain HP Felt-Textured Greeting Cards Plain HP Professional Brochure & Flyer Paper, Glossy Photo HP Professional Brochure & Flyer Paper, Matte Plain 1 Not all photo papers are compatible. user guide 23
  33. 33. chapter 2 set the paper type for copying The following procedure describes how to set the paper type for the Copy option on your HP Officejet. Select the Paper Type setting that matches the paper or transparency film you are using. Note: These steps are for copying, when printing from your computer, set the paper-type properties in the Print or Page Setup dialog box of the software program from which you are printing. 1 Press the Copy button until Paper Type appears. 2 Press ! until the appropriate paper type appears. 3 Press OK to choose the displayed paper type. load originals & paper Note: This setting returns to its default setting two minutes after the job has been completed. For information on changing the default setting, see change default copy settings on page 28. set the paper size The following procedure describes how to set the paper size on your HP Officejet. Select the Paper Size in software for printing and the Paper Size setting for copying or faxing that matches the paper or transparency film you are using. This section contains the following topics: • paper size setting for copying on page 24 • paper size setting for receiving a fax on page 24 paper size setting for copying Copies can be made onto letter, A4, or legal paper only. Note: This setting returns to its default setting two minutes after the job has been completed. For information on changing the default copy setting, see change default copy settings on page 28. 1 Press the Copy button until Copy Paper Size appears. 2 Press ! until the appropriate paper size appears. 3 Press OK to choose the displayed paper size. paper size setting for receiving a fax You can select the paper size for received faxes. The paper size selected should match what is loaded in your paper tray. Faxes can be printed on letter, A4, or legal paper only. Note: If an incorrect paper size is loaded in the paper tray when a fax is received, the fax will not print. Load letter, A4, or legal paper, and then press OK to print the fax. 1 Press Setup. 2 Press 3, then press 4. This selects Basic Fax Setup and then Fax Paper Size. 3 Press ! to highlight an option, and then press OK. 24 hp officejet 4200 series
  34. 34. load paper and load originals avoid jams To help avoid paper jams, follow these guidelines: • Prevent curled or wrinkled paper by storing all unused media flat in a resealable bag. • Remove printed papers from the output tray frequently. • Ensure that media loaded in the automatic document feeder and the paper tray lay flat and the edges are not bent or torn. • Do not combine different paper types and paper sizes in either the automatic document feeder or in the paper tray. Always load the same load originals & paper paper type and paper size in the automatic document feeder or in the paper tray. • Adjust paper guides in the automatic document feeder and the paper tray to fit snugly against all media. Make sure the paper guides do not bend the media. • Do not force media too far forward in the paper tray. • Use paper types that are recommended for your HP Officejet. load originals You can copy, fax, or scan an original by placing it in the document feeder tray. The following procedure describes how to load originals into the HP Officejet automatic document feeder. Note: The document feeder tray holds a maximum of 20 sheets of paper. Tip: When working with fragile, torn, or odd-sized originals, we recommend that you use a document sleeve or sheet protector (available from most office-product stores) for the original. Place a single sleeve into the ADF with the sealed edge first and the transparent side down. 1 Load your original in the center of the document feeder tray face down and top first. Tip: Always load small originals in a portrait orientation, with the shorter edge going into the HP Officejet first. 2 Slide the document guides inward until they stop at the edges of the original. Tip: Make sure the document catcher extender is unfolded. user guide 25
  35. 35. chapter 2 3 Press Copy, Scan, or Fax on the front panel. Note: If you want to change a Copy or Fax setting, or change a Scan destination, press the Copy, Fax, or Scan button repeatedly until the appropriate setting or destination appears on the front panel display. Once the setting you want to change appears, press ! to move to a specific value (such as a specific paper size) and then press OK to select the setting or destination. 4 Press Start Black or Start Color on the front panel to start the job. For more information on making copies of original photos, see copy a photo onto a full-size page on page 30. load originals & paper 26 hp officejet 4200 series
  36. 36. use the copy features 3 The HP Officejet enables you to produce high-quality color and black-and-white copies on plain paper, photo paper, and transparencies. You can enlarge or reduce the size of an original to fit a specific paper size, adjust the copy’s darkness, and use special features to make high-quality copies of photos, enlarged to fit a full page. This section contains the following topics: • overview on page 27 • copy a two-page black-and-white document on page 29 • make multiple copies of the same original on page 30 • copy a photo onto a full-size page on page 30 • copy a legal-size document onto letter paper on page 32 • copy a washed-out original on page 32 • copy a document that has been faxed several times on page 33 • enhance light areas of your copy on page 34 • stop copying on page 34 copy overview You can make copies by using the front panel of your HP Officejet or by using the HP Director software on your computer. Many copy features are available using either method. However, you might find that the software offers easier access to special copy features. This section explains how to perform common copy tasks from the HP Officejet front panel only. For more information on performing copy tasks from the HP Director, see the onscreen HP Image Zone Help that came with your software. This section contains the following topics: • use the copy features from the front panel on page 27 • increase copy speed or quality on page 28 • change default copy settings on page 28 use the copy features from the front panel 1 Load your original, and then press the Copy button on the front panel. The first option in the Copy menu appears in the front panel display. 2 Press Copy repeatedly to scroll through the menu options. 3 When the option you want to change appears in the front panel display, press the " and ! buttons to scroll through the option settings. Note: To change multiple options, press OK after each setting. 4 Press Start Black or Start Color. 27
  37. 37. chapter 3 increase copy speed or quality The HP Officejet provides three options that affect copy speed and quality. • Normal delivers high-quality output and is the recommended setting for most of your copying. Normal copies faster than Best. • Fast copies faster than the Normal setting. The text is of comparable quality to the Normal setting, but the graphics might be of lower quality. Using Fast reduces the frequency of replacing your print cartridges, because it uses less ink. • Best produces the highest quality for all paper and eliminates the banding (striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings. 1 Load your original face down and top first in the document feeder tray. For more information, see load originals. 2 Press Copy until Copy Quality appears in the top line of the display. The following options are available in the Copy Quality menu. Copy Menu Number of Copies Copy Quality Copy Quality Lighter/Darker Normal Reduce/Enlarge Fast Paper Type Best copy Copy Paper Size Enhancements Color Intensity Set New Defaults 3 Press ! until the quality setting you want appears. 4 Press Start Black or Start Color. change default copy settings When you change copy settings from the front panel or the HP Director, they apply only to the current copy job. To apply copy settings to all future copy jobs, you can save the settings as defaults. 1 Load an original face down and top first in the document feeder tray. For more information, see load originals on page 25. 2 Make any changes to the options in the Copy menu. 28 hp officejet 4200 series
  38. 38. use the copy features 3 Press Copy until Set New Defaults appears in the top line of the display. Copy Menu Number of Copies Copy Quality Lighter/Darker Reduce/Enlarge Paper Type Copy Paper Size Enhancements Color Intensity Set New Defaults 4 Press ! until Yes appears. 5 Press Start Black or Start Color to make a copy with the new default settings or press OK to save the settings without making a copy. The settings you specify here are only saved on the HP Officejet itself. They do not adjust the settings in the software. If you use the HP Director software to control the settings on copies you make, you should set your most frequently used settings as the defaults in the HP Copy dialog box. For more information, see the onscreen hp image zone help that came with your software. copy copy a two-page black-and-white document You can use the HP Officejet to copy a single- or multiple-page document in color or black and white. In this example, the HP Officejet is used to copy a two-page black-and-white original. 1 Arrange your originals so they are in order with the first page on top. 2 Load your originals face down and top first in the document feeder tray. For more information, see load originals on page 25. 3 Press Copy. 4 Press Start Black. user guide 29

×