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  1. 1. EVERETT PUBLIC SCHOOLS District Technology Plan 2008-2011 (Proposed)
  2. 2. DISTRICT LONG RANGE TECHNOLOGY PLAN Executive Summary Everett Public Schools http://www.everett.k12.ma.us OVERVIEW: Annually, the Everett Public Schools submits an update of its Technology Plans and goals to the Massachusetts Department of Education. Updates are available on the Massachusetts Department of Education website http://www.doe.mass.edu and Everett Public Schools website http://www.everett.k12.ma.us A. MISSION STATEMENT: The Everett Public Schools will provide a stimulating, integrated, educational environment for the intellectual, cultural, social, and physical growth of all children while fostering the necessary concepts, attitudes and skills for further growth. This environment will encourage each student to develop the needed skills and sensitivity for living effectively and responsibly. It is the Everett Public Schools’ responsibility in cooperation with the community to provide the best possible education for all children. The schools will offer the opportunity for decision-making, self actualization and continued personal development, while realizing that there are diverse capabilities in every human being. The local community will provide the necessary financial support and active participation in the education process to ensure the desired results. The Everett Public Schools will foster the use of technology by teachers, students, administration and support staff to help support quality instruction, enhance learning, effective classroom management and progressive administration. Everett Public Schools Technology Plan 2008-2001 Page 2
  3. 3. 1.0 Major Goals: A. Increase the bandwidth of our wide area/internet connection The Everett Public Schools has recognized that connectivity to the internet is an essential element in the daily lives of students, teachers, and administrators The demand on our bandwidth has only increased over the years. The district has eleven FastForWord computer labs that are constantly updating information to an external web server to measure student achievement. All elementary schools participate in Study Island, an online educational tool, used to simulate MCAS test questions to students. Moreover, the Everett Public Schools has fully deployed a new Student Information System, X2, which is hosted by the X2 Development Corporation on their web servers. Schools are now using the internet to post attendance, grades, and other student data and reports. With the help of both Erate and local funds, the district has started the process of upgrading our internet service from two shared 1.5 mbps T1 lines to a switched Ethernet service that is bringing in 100mbps of bandwidth to the newly built High School. The service is then shared to nine other locations in the district so that we have a 10mbps connection between each site. This increase in bandwidth will greatly enhance both the educational as well as the work condition of all schools. B. Fully implement all Technologies at the New High School In August of 2007, the New Everett High School was opened to students and staff. This new state of the art building has the best of all technology to offer both students and staff. A major goal in the next two years is to adequately train all staff in the newly acquired computers, software, phone system, display technology, and software made available to them. Last year the old high school had a total of 341 computers, of which, only 131 (38%) of the computers were classified as Type A computers (Minimum of 256mb of ram and Pentium 4 or a Mac G4). With the help of new school spending and local funds, we were able to increase the total number of computers at the new high school to 668 computers all in the Type A computers category. A computer is installed in every office and classroom in the building. Teachers also have access to 24 laptop carts for students use. 106 classrooms have the latest display technology made available to them, by Polyvision. These new boards will be a great asset in teaching and learning. With the deployment of new technologies comes a responsibility in to train teachers in the use and applications of display boards and computers. The Everett Public Schools will devote much of its time utilizing training and professional development to help teachers with the new technologies acquired. Everett Public Schools Technology Plan 2008-2001 Page 3
  4. 4. C. Formulate and implement an Acquisition/Replacement Policy for District Technology It is the Everett Public School’s desire to have all district computers exceed the classification of the Department of Education’s Type A computer category. EPS, depending on funding, plans to replace computers at the Lafayette, Keverian, and English Schools over the next three years. In year one 2008-2009, the Webster School, which server as the District’s Early Child Learning Center, will receive the computers left at the old Everett High and Lafayette schools that are in the Type A Category. The Lafayette School, which is has the oldest technology will receive new computers for staff and students. In subsequent years the Keverian and English will then be suited with new computers. D. Increase connectivity of the Webster School. The Webster School is the only school in the district that does not have connectivity in each of its classrooms. To bring our district to a full 100% classroom connectivity ratio, the EPS will wire each classroom to connect to a local area network and the wide area network. This work is scheduled to be completed during the summer of 2008 and will be paid for by local funds. E. Increase instructional and technical support staff Currently the EPS has two district-wide technicians and one coordinator to support 2,443 computer systems, 106 Polyvision interactive display boards, 7 Pbx voice systems, 1 Voice of IP phone system, and audio/video equipment throughout the district. The current computer/technician ratio averages out to 747 computers per technician. It also must be noted that part of the coordinators responsibility is also administrative. Taking this fact into consideration increases the amount of computers per technician. It is the goal of EPS to decrease the ratio of computers per technician to 500 by year 2011. To better assist teachers in the use of technology, the EPS will investigate hiring teachers to aid and support instructional technology. Their main focus will be to go into the classrooms and help teachers utilize every facet of technology, including display technology, in designing lesson plans and formulating curriculum content. They will also assist in the support and maintenance of technology. The new high school will benefit by having a “go-to” person to assist and train in the development of lessons utilizing the newly acquired Polyvision interactive display boards. It is the goal of EPS to hire at least 3 district-wide instructional support staff by the year 2011. Everett Public Schools Technology Plan 2008-2001 Page 4
  5. 5. 2.0 Technology Integration. Current Status It is the responsibility of the newly hired Coordinator of Technology to coordinate all staff development efforts involving technology integration and training. EPS and TriTec-Inc The Everett Public Schools has actively participated with TriTec-Inc. in creating and implementing Project-Based units that focus on the web quest model that allows students to conduct teacher-directed, Internet-based research to sharpen their problem-solving and analytical skills. Over the next three years, the Everett Public Schools will be participating in TriTec’s Laptops in American History project. Through a grant provided by the Massachusetts Department of Education, High School American History teachers will be trained to implement PBUs in a one-to-one Wi-Fi student laptop environment. X2 Development Corporations The Everett Public Schools has recently updated our Student Information System (SIS). The X2 Development Corporation hosts our database on its web server. Teachers, administrators, and staff members use EPS computers and the network to access X2 on daily basis for student attendance, grading, special education documentation and personnel records. Fast ForWord Program Currently, the Everett Public Schools has 11 computers labs in 6 of its buildings utilizing Scientific Learning’s Fast ForWord software. Fast ForWord is a computer application that is used to help students achieve better literacy skills by developing and strengthening the foundational processing skills of learners. Student achievement and progress is calculated and tracked by using Scientific Learning’s Progress Tracker, which is an online data analysis and reporting tool that enables educators to monitor individual, classroom, school, or district performance of students working with Fast ForWord products. Progress Tracker provides clear, action- oriented information showing student progress over time, in specific reading and cognitive skills areas. Scholastic Read 180 READ 180 is an intensive reading intervention program that helps confront the problem of student illiteracy and special needs reading on multiple fronts, using technology, print, and professional development. READ 180 targets the needs of struggling readers whose reading achievement is below proficient level. The program directly addresses individual needs through differentiated instruction, adaptive and instructional software, high-interest literature, and direct instruction in reading, writing, and vocabulary skills. Student Everett Public Schools Technology Plan 2008-2001 Page 5
  6. 6. achievement and data interpretation is done using Scholastics Achievement Manager, SAM. Study Island A web-based program that helps prepare students to take the MCAS by posing test questions that are aligned to the Massachusetts State Curriculum standards. Student progress is tracked and measured by the student, teacher and school administrators. Goals and Strategies • Build a District Technology Support Team to help classroom teachers integrate technology into their curriculum. • Implement MassOne in all secondary classrooms • Continue Membership in TRITEC • Utilize technology to enhance information literacy skills in all content areas. Everett Public Schools Technology Plan 2008-2001 Page 6
  7. 7. 3. Professional Development Current Status The Everett Public Schools recognizes that preparing teachers and administrators in the use of technology is essential in improving school performance and classroom instruction. Staff development is done by individual school, In-Service Course offered by EPS staff, and District-wide professional development workshops. Below is a list of Current and ongoing technology professional development • X2 Student Information System training: o Scheduling o Attendance o Grade Reporting o Special Education • Investigating Project Based Units • Using Power PowerPoint to Differentiate Learning • Basic Email Skills • MassOne Orientation • One to One Laptop initiative training (done in conjunction with TriTec-inc) • Incorporating Technology into the Classroom • Study Island Training for teachers • Polyvision (interactive display board) training. • Read 180 Training Goals and Strategies • Provide building based Technology Professional development, utilizing an EPS technology support team member in each building. • Expand our MassOne Training to all teachers • Promote Online Professional development courses and workshops • Develop online courses using MassOne • Continue to work with TriTec-inc • Expand our In-Service offerings of Technology courses for staff members Everett Public Schools Technology Plan 2008-2001 Page 7
  8. 8. 4. Accessibility of Technology Since students, staff and administrators have integrated technology into their learning and work habits, the demand on the computers and the network is ever increasing. The School administration realizes the demand and has focused on strengthening the district’s technology infrastructure over the last 10 years. Currently we have a computer to student ratio of 2.85 and all school buildings have access to the internet. District Computers listed by category type Type A Type B Type C Total School Computers Computers Computers Computers Lafayette 22 524 0 546 Keverian 31 245 0 276 English 33 381 0 414 Webster 4 20 0 24 Parlin 244 19 0 263 Whittier 205 2 0 207 Everett High 668 0 0 668 Administration 42 3 0 45 Totals 1249 1174 0 2443 Type A Type B Type C Function: Function: Function: Multimedia computers capable of running Multimedia computers capable of Multimedia computers virtually all current software, including the running most software except for the capable of running most latest high-end video and graphics latest video and graphics programs current productivity programs applications Memory: Memory: Memory: From 128 up to 256 MB RAM Less than 128 MB RAM 256 MB RAM or higher Processor: Processor: Processor: PC - Pentium 4 (or equivalent) PC - Pentium 3 (or equivalent) PC - Pentium 2 or lower Macintosh - G4 or G5 (or equivalent) Macintosh - G3 (or equivalent) Macintosh - Apple PowerPC (or equivalent configurations to meet the (or equivalent configurations to meet 604e or lower stated function) the stated function) (or equivalent configurations to meet the stated function) Access to the internet Our goal is to have every classroom wired to the internet and our wide area network. All but one school, the Webster School has 100% classroom connectivity. Planning for wiring the Webster School is scheduled for the summer of 2008. At each building in our district we have at least one main frame distribution closet (MDF). These closets are equipped with an extreme switch that acts as a router and gateway to the wide area network. The mdf also has switches with enough ports to connect all classrooms and Everett Public Schools Technology Plan 2008-2001 Page 8
  9. 9. administrative locations, a media retrieval system, audio/video network connecting all classrooms to cable television, a PBX or voice over IP phone system and file servers. Each mdf has enough electricity to supply all the equipment stored in its location and uninterruptable power supplies (UPS) have been installed. Data ports in all classroom and administrative locations throughout the district connect to the local area network (lan) with a minimum of 100 Mbs over a category 5e or 6 date cable. By the end of the academic year, 2007-2008, The Everett Public Schools will have a new fiber wide area network (wan). The New High School will serve as the Head End location for our Wide Area Network. Located in the mdf of the high school is a 100 Mbs fiber line that is connected to MecNet’s Jukebox, which acts as the district’s main router, firewall, and content filtering system. From here, the line shares 10 Mbs to each school building in the district. Below is are diagrams of the current and future districts wan Current Wan 2007-2008 Everett Public Schools Technology Plan 2008-2001 Page 9
  10. 10. Future Wan (summer 2008) Goals and Strategies • Refresh existing Technology at three of our schools with new Type A computers • Wire every classroom and administrative workspace at the Webster School • Complete the wide area network update • Build an emergency data retrieval plan that includes a regular and automatic backup of all data with off-site storage. • Rebuild and maintain District Web Site, http://everett.k12.ma.us Everett Public Schools Technology Plan 2008-2001 Page 10
  11. 11. 5. Evaluation of Technology Current Status Teacher technology use is measured and evaluated using the Department of Education’s Technology Self Assessment Tool (TSAT), the Teacher Technology Use Survey, workshop surveys, and observations by the administrators at each school. Student technology proficiency is benchmarked by the Department of Education’s Prek – 12 Technology Standards. Student progress is measured by classroom room observations and surveys distributed at the end of each academic year. Current statistics on teacher technology use Use of Technology for Professional Activities (Staff) % of EPS staff use technology for professional activities nearly every day. % of EPS staff use technology for professional activities about once a week. % of EPS staff use technology for professional activities about once a month. % of EPS staff rarely or never use professional activities for instruction. Use of Technology for Instructional Activities (Staff) % of EPS staff use technology for instruction nearly every day. % of s EPS staff use technology for instruction about once a week. % of EPS staff use technology for instruction about once a month. % of EPS staff rarely or never use technology for instruction. Current Technology Skill level of Staff members % EPS of teachers are at the Early technology level. % EPS of teachers are at the Developing technology level. % o EPS f teachers are at the Proficient level. % EPS of teachers are at the Advanced level. Current statistics on student technology use Grade 4 Student Survey % of EPS Grade 4 students have mastered all or nearly all the standards. % of EPS Grade 4 students have mastered half or more than half of the standards. % of EPS Grade 4 students have mastered less than half of the standards. Grade 8 Student Survey % of EPS Grade 8 students have mastered all or nearly all the standards. % of EPS Grade 8 students have mastered half or more than half of the standards. % of EPS Grade 8 students have mastered less than half of the standards. Grade 12 Student Survey Everett Public Schools Technology Plan 2008-2001 Page 11
  12. 12. % of EPS Grade 12 students have mastered all or nearly all the standards. % of EPS Grade 12 students have mastered half or more than half of the standards. % of EPS Grade 12 students have mastered less than half of the standards. It is the role of the EPS Technology Committee to monitor, implement and evaluate the district’s Long Range Technology Plan. This is done at regular meetings, which are open to all members of the school community. Goals and Strategies • Continue to survey staff using both the TSAT and a new survey based upon the Teacher Technology Use Survey. • Survey all EPS students in the use of technology using a survey based upon the Teacher Technology Use Survey. • Implement the Department of Education’s Administrator Technology Self- Assessment Tool • Include how well teachers integrate technology in student learning as part of their evaluation process • Monitor and evaluate long range technology plan. 6. Technology Budget Everett Public Schools Proposed Technology Budget Items Year Year Year Year Staffing 2007-2008 2008 -2009 2009-2010 2010-2011 Administrative 191,688 197,439 203,362 209,463 Instructional 353,782 364,395 375,327 386,587 Hardware 96,051 399,167 411,142 423,476 Software 150,155 154,660 159,299 164,078 Everett Public Schools Technology Plan 2008-2001 Page 12
  13. 13. Contracted Services 15,741 16,213 16,700 17,201 Wiring of Webster School 10,000 Telecommunications Long Distance 6,444 N/A N/A N/A Internet Access 191,788 136,768 136,768 136,768 Local Phone Service 35,760 64,633 64,633 64,633 Cell Service 3,684 3,684 3,684 3,684 Erate Priority 1 Discount 171,127 168,376 Everett Public Schools Technology Plan 2008-2001 Page 13
  14. 14. 7. Acceptable Use Policy The Everett Public Schools shall provide access for employees and students to the system/network, including access to external networks, for limited educational purposes. Educational purposes shall be defined as classroom activities, career and professional development and high quality self-discovery activities of an educational nature. The purpose of the system/network is to assist in preparing students for success in life and work by providing access to a wide range of information and the ability to communicate with others. The system/network will be used to increase communication (staff, parent and student), enhance productivity, and assist staff in upgrading existing skills and acquiring new skills through a broader exchange of information. The system/network will also be utilized to provide information to the community, including parents, governmental agencies and businesses. AVAILABILITY The Superintendent or designee shall implement, monitor and evaluate the district’s system/network for instructional and administrative purposes. Access to the system/network, including external networks, shall be made available to employees and students for instructional and administrative purposes and in accordance with administrative regulations and procedures. Access to the system/network is a privilege, not a right. All users shall be required to acknowledge receipt and understanding of all administrative regulations and procedures governing use of the system and shall agree in writing to comply with such regulations and procedures. Noncompliance with applicable regulations and procedures may result in suspension or termination of user privileges and other disciplinary actions consistent with the policies of the Everett Public Schools. Violations of law may result in criminal prosecution as well as disciplinary action by the Everett Public Schools. ACCEPTABLE USE The Superintendent or designee shall develop and implement administrative regulations, procedures and user agreements, consistent with the purpose and mission of the Everett Public Schools as well as with law and policy governing copyright. MONITORED USE Electronic mail transmissions and other use of electronic resources by students and employees shall not be considered confidential and may be monitored at any time by designated staff to ensure appropriate use for instructional and administrative purposes. Everett Public Schools Technology Plan 2008-2001 Page 14
  15. 15. LIABILITY The Everett Public Schools shall not be liable for users’ inappropriate use of electronic resources or violations of copyright restrictions, users’ mistakes or negligence, or costs incurred by users. The Everett Public Schools shall not be responsible for ensuring the accuracy or usability of any information found on external networks. ADMINISTRATIVE PROCEDURES FOR IMPLEMENTATION 1. Commercial use of the system/network is prohibited. 2. The district will provide training to users in the proper use of the system/network. 3. The district will provide each user with copies of the Acceptable Use Policy and Procedures. 4. Copyrighted software or data shall not be placed on the district system/network without permission from the holder of the copyright and the system administrator. 5. Access will be granted to employees with a signed access agreement and permission of their supervisor. 6. Access will be granted to students with a signed access agreement and permission of the building administrator or designee(s). 7. Account names will be recorded on access agreements and kept on file at the building level. 8. Initial passwords provided by the network administrator should be set to expire on login. 9. Passwords shall be changed every 15 days and all passwords shall be expired by the end of each school year. 10. Passwords are confidential. All passwords shall be protected by the user and not shared or displayed. 11. Students completing required course work will have first priority for after hours use of equipment. 12. Principals or their designee will be responsible for disseminating and enforcing policies and procedures in the building(s) under their control. 13. Principals or their designee will ensure that all users complete and sign an agreement to abide by policies and procedures regarding use of the system/network. All such agreements are to be maintained at the building level. 14. Principals or their designee will ensure that training is provided to users on appropriate use of electronic resources. 15. Principals or their designee shall be authorized to monitor or examine all systems activities, including electronic mail transmissions to ensure proper use of electronic resources. 16. Principals or their designee shall be responsible for establishing appropriate retention and backup schedules. 17. Principals or their designee shall be responsible for establishing disk usage limitations, if needed. 18. Individual users shall, at all times, be responsible for the proper use of accounts issued in their name. 19. The system/network may not be used for illegal purposes, in support of illegal Everett Public Schools Technology Plan 2008-2001 Page 15
  16. 16. activities, or for any activity prohibited by district policy. 20. System users shall not use another user’s account. 21. System users should purge electronic information according to district retention guidelines. 22. System users may redistribute copyrighted material only with the written permission of the copyright holder or designee. Such permission must be specified in the document or in accordance with applicable copyright laws, district policy and administrative procedures. 23. System administrators may upload/download public domain programs to the system/network. System administrators are responsible for determining if a program is in the public domain. 24. Any malicious attempt to harm or destroy equipment, materials, data or programs is prohibited. 25. Deliberate attempts to degrade or disrupt system performance may be viewed as violations of district policy and/or as criminal activity under applicable state and federal laws. This includes, but is not limited to, the uploading or creation of computer viruses. 26. Vandalism will result in the cancellation of system privileges and will require restitution for costs associated with hardware, software and system restoration. 27. Forgery or attempted forgery is prohibited. 28. Attempts to read, delete, copy, or modify the electronic mail of other users or to interfere with the ability of other users to send/receive electronic mail is prohibited. 29. Use appropriate language; swearing, vulgarity, ethnic or racial slurs and other inflammatory language is prohibited. 30. Pretending to be someone else when sending/receiving messages is prohibited. 31. Transmitting or viewing obscene material is prohibited. 32. Revealing personal information (address, phone numbers, etc.) is prohibited. 33. The district will cooperate fully with local, state, or federal officials in any investigation concerning or relating to misuse of the district’s system/network. A user who violates district policy or administrative procedures will be subject to suspension or termination of system/network privileges and will be subject to appropriate disciplinary action and/or prosecution. Everett Public Schools Technology Plan 2008-2001 Page 16
  17. 17. Everett Public Schools Technology Plan 2008-2001 Page 17
  18. 18. TECHNOLOGY COMMITTEE MEMBERS Everett Public Schools Technology Plan 2008-2001 Page 18
  19. 19. Name Position Location Frederick F. Foresteire Superintendent Administration Dr. Thomas Stella Assistant Superintendent Administration Charles Obremski Assistant Superintendent Administration Mark Cheffro Technology Coordinator English School Janice Ricci Grant Coordinator Administration Janice Gauthier Curriculum Director/Principal EHS Melissa Garfield Grade 4 Teacher Whittier School Nicole Cook Grade 6 Teacher Whittier School Michael Milo Computer Technician EHS Ronald Nelson Data Processor EHS Lucy Sneider Classmaster EHS Dawn Munro Computer Specialist Lafayette School Michelle Massa Teacher Grade 4 Keverian School Robert Kerwin Everett Library/Media Specialist Public Schools Technology Plan 2008-2001 EHS Jessyca Redler Page 19 Guidance Counselor Webster School
  20. 20. Everett Public Schools Technology Plan 2008-2001 Page 20