Create Adobe PDF Files
            ®


for Print and Press

            Adobe Acrobat 4 Edition
Adobe Acrobat        ®



        at work
        Create PDF files for online publishing

        Create PDF files for print...
Creating high-quality PDF files
with Adobe Acrobat for print and press
                              ®                     ...
How to Create
Adobe PDF Files
for Print and Press

Adobe Acrobat 4 Edition
This book was created using Adobe Illustrator® Adobe PageMaker® Adobe Photoshop® and font software from the Adobe Type Lib...
TAB L E OF CON T E N TS
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...
XX
INTRODUCTION

               Welcome to Adobe’s How to Create            Benefits of PDF                            PDF ...
INTRODUCTION
• One consistent, predictable, reliable     About this book                          • Create print- and pres...
Step 1
Setup Read this first
Before you start, read this section.     Software and setup for Windows 95 and Windows 98

Thi...
For Windows 95 & Windows 98
S OFT WARE & S E T-U P

                         To create PDF files, several printing-        ...
For Windows 95 & Windows 98




                                                                                          ...
For Macintosh
S OFT WARE & S E T-U P

                         To create PDF files, several printing-          3. Close the...
For Macintosh




                                                                                                        ...
Step 2
Setting up your applications
Before you start, read this section.        Creating PDF files with the following appli...
For Windows
A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML

                                             ...
For Windows




                                                                                                          ...
For Windows
A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML

                                             ...
For Macintosh




                                                                                                        ...
For Macintosh
A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML

                                           ...
For Macintosh




                                                                                                        ...
For Macintosh
A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML

                                           ...
For Windows




                                                                                                          ...
For Windows
ADOB E I L LU S T R ATOR 9.0

                               • Select the Embed ICC profile option           te...
For Windows




                                                                                                          ...
For Macintosh
ADOB E I L LU S T R ATOR 9.0

                               Adobe Illustrator 9.0                          ...
For Macintosh




                                                                                                        ...
Create Adobe
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Create Adobe

  1. 1. Create Adobe PDF Files ® for Print and Press Adobe Acrobat 4 Edition
  2. 2. Adobe Acrobat ® at work Create PDF files for online publishing Create PDF files for printing Create PDF files for press Create PDF files for presentation Create PDF files from paper documents Create PDF forms Collaborate with PDF
  3. 3. Creating high-quality PDF files with Adobe Acrobat for print and press ® ® • Laser Printers For Print • Digital Color Copiers • Inkjet Printers • Large Format Printers Step 1 Step 2 Create your document Set up your system Create a PostScript® Use Acrobat in your favorite for proper PDF file from your Distiller® to convert • Digital Printing For Press • Imagesetter Output application. generation. document. your PostScript file • Computer to Plate to a PDF file. For Online • Download from the Internet Viewing • Electronic Document • Distribution • Onscreen Viewing Increasingly, customers and service providers are using Adobe Acrobat software and the Adobe Portable Document Format (PDF) to streamline the For Publishing printing process. PDF is quickly setting the standard for consistency and on CD or Server • Technical Documentation reliability in all stages of the prepress and print production workflow. This • CD-ROM Presentation translates into real benefits, including better communication, fewer delays, • Business Presentation and lower production costs.
  4. 4. How to Create Adobe PDF Files for Print and Press Adobe Acrobat 4 Edition
  5. 5. This book was created using Adobe Illustrator® Adobe PageMaker® Adobe Photoshop® and font software from the Adobe Type Library. , , , Adobe, the Adobe logo, AdobePS, Adobe Type Manager, Acrobat, Acrobat Exchange, ATM, Distiller, PostScript Extreme, FrameMaker, Illustrator, InDesign, PageMaker, Photoshop, PostScript, and PostScript 3 are trademarks of Adobe Systems Incorporated. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh, and TrueType are trademarks of Apple Computer, Inc., registered in the United States and other countries. UNIX is a registered trademark of the Open Group. All other trademarks are the property of their respective owners. ©2001 Adobe Systems Incorporated. All rights reserved. Printed in the USA. BC2722 1/01
  6. 6. TAB L E OF CON T E N TS Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Step 1 - Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Software and setup for Windows® 95 and Windows 98. . . . . . . . . . . . . . . . . . . . . . . . 8 Software and setup for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Step 2 - Setting up your applications. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . .13 Adobe FrameMaker 6.0 & Adobe FrameMaker + SGML for Windows.. . . . .14 Adobe FrameMaker 6.0 & Adobe FrameMaker + SGML for Macintosh. .. . 17 Adobe Illustrator 9.0 for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Adobe Illustrator 9.0 for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 24 Adobe InDesign 1.5 for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 28 Adobe InDesign 1.5 for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 29 Adobe PageMaker Plus for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Adobe PageMaker Plus for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Adobe Photoshop 5.5 & 6.0 for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 37 Adobe Photoshop 5.5 & 6.0 for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39 Macromedia Freehand 9 for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Macromedia Freehand 9 for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Microsoft Word 2000 for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Microsoft Word 8.0 for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 QuarkXpress 4.1 for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .49 QuarkXpress 3.32 for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 QuarkXpress 4.11 for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 Step 3 - Streamline your review and markup. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 57 Annotating PDF documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 58 Graphic and Text Markup tools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Thumbnails and Bookmarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Digital signatures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Step 4 - Preflight and printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67 Adobe Acrobat InProduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Adobe Extreme. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 69 Adobe PostScript 3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .70 Appendix A - Other workflow considerations. . . . . . . . . . . . . . . . . . . . . . . . . .. . . .73 Working with Encapsulated PostScript® (EPS) files. . . . . . . . . . . . . . . . . . . . . . .. . . . 74 Working with Desktop Color Separation (DCS) files. . . . . . . . . . . . . . . . . . . . .. . . . 74 Working with multi-toned EPS files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Appendix B - Extending Adobe Acrobat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 77 Acrobat plug-ins. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .78 Tools that support PDF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80 Conclusion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .81 Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 82 3
  7. 7. XX INTRODUCTION Welcome to Adobe’s How to Create Benefits of PDF PDF offers many benefits: Adobe PDF Files for Print and Press One of the greatest challenges facing book, a step-by-step guide that covers anyone in professional publishing • PDF files are small and self- the basics of creating Adobe Portable today is the complexity of the printing contained. Document Format (PDF) files for workflow itself. Between the time you prepress and print workflows. This create a document and send it off to • Fonts, images, and graphics are book tells you how you can use Adobe your print shop, there are a number of embedded within a PDF document, Acrobat 4.0 software to easily convert steps that take place before your work streamlining electronic transmission any document created in your favorite actually gets printed. and preflighting. page-layout or illustration application to a PDF file and then distribute that file Introducing PDF to your workflow can • PDF files are independent of the to a prepress provider or service bureau streamline your printing process. Based platform, operating system, and for high-quality publishing. Also, with on the PostScript imaging model, PDF authoring application and are the new annotation features in Acrobat is a flexible, cross-platform, cross- viewable onscreen in Macintosh, 4.0 software, you can streamline the application file format that accurately Windows, and UNIX® environments. internal and external review processes displays and preserves fonts, page lay- by allowing reviewers and clients to outs, and other graphical elements in a make extensive remarks directly on document. PDF offers unique benefits your PDF comps. for both document creators and pro- fessional print producers throughout the entire workflow. 4
  8. 8. INTRODUCTION • One consistent, predictable, reliable About this book • Create print- and press-optimized format can be used for all documents. In How to Create Adobe PDF Files PDF files using Adobe Acrobat 4.0 for Print and Press, you’ll find the software. • PDF files are ideal for archival and basic procedures and techniques you retrieval. need to create PDF files for high-qual- • Streamline internal and external ity output, including how to: review by allowing reviewers to make When producing PDF files, you can extensive remarks directly on PDF choose to create either pre-separated • Set up your printing environment to comps. Editors and clients can add or composite PDFs. Working with create high-quality PDF files. sticky notes, stamps, and handwritten composite PDF files gives you advan- comments, and they can use highlight, tages over pre-separated files, including • Create a clean PostScript file strikethrough, and underline tools to the ability to soft proof or view the file from any application, with specific mark up text. and make simple last-minute changes instructions on how to create a to text and graphics prior to final PDF file using the Macintosh and In addition to these steps, you’ll find output. In addition, a reduced file Windows versions of Adobe Frame- more information on advanced tech- size makes file transfer over a network Maker, Adobe Illustrator, Adobe niques and specific workflow issues in much faster. InDesign, Adobe PageMaker Plus, the appendixes. Even if you’ve used Macromedia FreeHand, and Adobe Acrobat software before, we rec- QuarkXPress. ommend you start at Step 1, “Setup,” before beginning any of the other steps. 5
  9. 9. Step 1 Setup Read this first Before you start, read this section. Software and setup for Windows 95 and Windows 98 This section describes the basics of Checking version of AdobePS printer driver setting up your computing environ- ment to create PDF files for high- Downloading and installing AdobePS printer driver quality output. To create a PDF file that contains the right information Setting up AdobePS printer driver for high-quality printing to composite digital devices and imagesetters or Setting up Acrobat 4.05 platesetters, you will need to do the following: Setting Acrobat Distiller options 1. Set up your AdobePS printer driver and Acrobat 4 (Step 1). Software and setup for Macintosh 2. Choose specific options for the Checking version of AdobePS printer driver creation of PDF files within the origi- nating application and create quality Downloading and installing AdobePS printer driver PDF files (Step 2). Setting up AdobePS printer driver 3. Review and mark-up your PDF files (Step 3). Setting up Acrobat 4.05 4. Preflight and print your PDF files Setting Acrobat Distiller options (Step 4).
  10. 10. For Windows 95 & Windows 98 S OFT WARE & S E T-U P To create PDF files, several printing- 2. Right-click the Acrobat Distiller operating system other than English, and Acrobat-related files must be printer icon, and then select Properties. click on the appropriate language- correctly installed on your computer. (The Acrobat Distiller printer is specific version of AdobePS.) Before you begin creating PDF files, installed when you install Acrobat 4.) you should make sure that all required 5. Click the Download button. files are installed in the correct folders. 3. Click Paper, and then click About. An executable file called apseng.exe Checking version of AdobePS The About dialog box will also display is downloaded to your computer. printer driver the exact name of the driver file This file is the Universal Installer for This book assumes that you already (ADOBEPS4.DRV) and the PPD Windows 95/90/2000 and Windows have the most current version of Adobe file (ADIST4.PPD) associated with NT 4.0. printer driver software installed on the driver. your system. To install the AdobePS printer driver, Downloading and installing double-click on the apseng.exe file and Note: At the time of this publication, AdobePS printer driver follow the on-screen instructions. AdobePS driver 4.4.1 is the most current To download the Universal Installer driver for Windows 95 and Windows 98. version 1.02, which includes the Note: The version 1.02 Universal AdobePS 5.1.2 is the most current driver AdobePS 4.4.1 printer driver, follow Installer includes AdobePS 4.4.1 for for Windows NT 4.0; PScript 5 is the these steps: Windows 95/98; AdobePS 5.1.2 for Win- most current driver for Windows 2000. dows NT 4.0; and PScript 5 for WIndows 1. Go to www.adobe.com. 2000. This installer does not include The AdobePS driver version 4.4 works Adobe Acrobat. on any printer that is equipped with 2. Under Product Index, click Plug-ins Adobe PostScript Level 2 or Adobe & Updates. Setting up AdobePS printer driver PostScript 3™ printing technology. If you want, you can specify the Acro- 3. Next to Printer Drivers, click Windows. bat Distiller printer as the default To find out which driver you have printer, or you can choose this printer installed on your system: 4. Click PostScript Printer Driver: within any application when you want AdobePS for Windows 95, Windows to create a PDF file. To specify the 1. Choose Start > Settings > Printers. 98, Windows NT 4.0, and Windows Acrobat Distiller printer as the default 2000-English. (If you’re using an printer: 1. Choose Start > Settings > Printers. Acrobat Distiller should be displayed in your list of printers. 2. Click the Acrobat Distiller printer icon, and then choose File > Set as Default. The printer driver should read AdobePS Version 4.4.0 Make sure the file version is 4.0.5 or later 8
  11. 11. For Windows 95 & Windows 98 S OFT WARE & S E T -U P Setting up Acrobat 4.05 Setting Acrobat Distiller options To set Distiller defaults: Note: At the time of this publication, Acrobat Distiller converts PostScript Acrobat 4.05 is the most current version. files to PDF files. You do not need 1. Launch Acrobat Distiller. The free Acrobat 4.05 update CD is to manually launch Distiller when con- available to all owners of Acrobat 4.0. verting documents. However, you do 2. Click the Job Options pop-up menu, Owners of the Macintosh version of need to run Distiller before you gener- and then select the appropriate option Acrobat 4 may update to Acrobat 4.05 ate PDF files to set default options. (PressOptimized, PrintOptimized, or for Macintosh; owners of the Windows ScreenOptimized) or create your own version of Acrobat 4 may update to Three default settings are available: Distiller settings and save the Job Acrobat 4.05 for Windows. For informa- Options with a unique name. tion about obtaining the Acrobat 4.05 • The ScreenOptimized job options update CD, please visit www.adobe.com/ are recommended for files that will be 3. Quit Acrobat Distiller. support/salesdocs/1612.htm displayed on the World Wide Web or an intranet. Acrobat Distiller will retain the default To determine what version of Adobe settings until you change them. Acrobat you have: • The PrintOptimized job options are recommended for PDF files that are Note: You cannot modify the three 1. Open the Acrobat 4.0 > Distiller intended for desktop printers, digital predefined sets of Distiller job options. folder on your hard disk. copiers, publishing on a CD-ROM, However, you can create new sets based or to send to a client as a publishing on the default sets, or you can define and 2. Right-click the AcroDist icon, and proof. save custom sets of options and use them then choose Properties from the drop- at any time. down menu. • The PressOptimized job options are suggested for PDF files that will Before creating a PDF file to send to a 3. Click the Version tab and make sure be printed as high-quality final output commercial printer or a service bureau, the version is 4.05 or later. to an imagesetter or platesetter, for check with the provider to find out what example. the output resolution and other settings 4. Close the Acrobat Distiller 4.0 Info should be, or ask them to provide a dialog box. joboptions file containing their recom- mended settings. You may need to cus- If you do not have Acrobat 4.05, tomize the job options for a particular please visit www.adobe.com/support/ provider and then provide them with a salesdocs/1612.htm for information joboptions file of your own. about obtaining the free Acrobat 4.05 update CD. Click on the Job Options pop-up menu and choose PrintOptimized or PressOptimized, depending on how your PDF files will be used 9
  12. 12. For Macintosh S OFT WARE & S E T-U P To create PDF files, several printing- 3. Close the AdobePS Info dialog box. files are placed in the Extensions folder and Acrobat-related files must be cor- within the System folder: rectly installed on your computer. Downloading and installing • AdobePS (Chooser extension) Before you begin creating PDF files, AdobePS printer driver • PrintingLib (library) you should make sure that all required To download the AdobePS 8.7 printer • Adobe Printing Library (library) files are installed in the correct folders. driver, follow these steps: Setting up AdobePS printer driver Checking version of AdobePS 1. Go to www.adobe.com Before you begin converting docu- printer driver ments into PDF files, you must first This book assumes that you already 2. Under Product Index, click Plug-ins select the AdobePS printer driver in have the most current version of Adobe & Updates. the Chooser. printer driver software installed on your system. 3. Next to Printer Drivers, click To choose the AdobePS printer driver: Macintosh. Note: At the time of this publication, 1. Open the Chooser (Apple menu > AdobePS driver 8.7 is the most current 4. Click PostScript Printer Driver Chooser) and click the AdobePS driver driver for the Macintosh operating AdobePS 8.7-English. (If you’re icon. system. using an operating system other than English, click on the appropriate lan- 2. Choose a PostScript printer from the If you have a Chooser icon called guage-specific version of AdobePS.) list of printers available under Select a AdobePS, find out which driver PostScript Printer. version you have installed on your 5. Click the Download button. system. To identify the driver version: 3. Close the Chooser window. A folder called AdobePS 8.7-English 1. Open the Extensions folder within is downloaded to your computer. To Setting up Acrobat 4.05 your System folder. install the AdobePS printer driver, Note: At the time of this publication, open this folder, double-click on the Acrobat 4.05 is the most current version. 2. Click once on the AdobePS Chooser AdobePS Installer icon, and follow the The free Acrobat 4.05 update CD is extension, and then choose File > Get on-screen instructions. available to all owners of Acrobat 4.0 Info. If the version is not 8.7, install the for Macintosh or Windows. For informa- AdobePS printer driver version 8.7 or When you install AdobePS 8.7, the tion about obtaining the Acrobat 4.05 later on your system. following files required to create PDF update CD, please visit www.adobe.com/ support/salesdocs/1612.htm To determine what version of Adobe Acrobat you have: 1. Open the Acrobat 4.0 > Distiller folder on your hard disk. 2. Click the Acrobat Distiller 4.0 icon, and then choose File > Get Info. Make sure the version is 4.05 or later. 3. Close the Acrobat Distiller 4.0 Info dialog box. Make sure the version is 8.7 or later Make sure the version is 4.05 or later 10
  13. 13. For Macintosh S OFT WARE & S E T -U P If you do not have Acrobat 4.05, Setting Acrobat Distiller options 2. Click the Job Options pop-up menu, please visit www.adobe.com/support/ Acrobat Distiller converts PostScript and then select the appropriate option salesdocs/1612.htm for information files to PDF files. You must run Dis- (PressOptimized, PrintOptimized, or about obtaining the free Acrobat 4.05 tiller to convert the PostScript files you ScreenOptimized) or create your own update CD. generate. You can set default Acrobat Distiller settings and save the Job Distiller options before you begin cre- Options with a unique name. When you install Acrobat 4.05, the ating PDF files, or you can set options following items are installed: whenever you convert a PostScript file 3. Quit Acrobat Distiller. into a PDF file. Acrobat Distiller offers • DistillerLib (installed in the Distiller three default settings: Acrobat Distiller will retain the default folder within the Adobe Acrobat 4.0 settings until you change them. folder) • The ScreenOptimized job options are recommended for files that will be The Acrobat application requires • DistillerLib Helper (installed in displayed on the World Wide Web 17MB of RAM; Acrobat Distiller the Distiller folder within the Adobe or an intranet. requires 12MB. Make sure that your Acrobat 4.0 folder) computer has sufficient RAM to run • The PrintOptimized job options these applications. • DistillerLib Helper alias file (installed are recommended for PDF files that in Preferences folder) are intended for desktop printers, The instructions in Step 2 of this book digital copiers, publishing on a explain how to create PostScript files • Create Adobe PDF Read Me file CD-ROM, or to send to a client as from within several applications. The (installed in the AdobePS Read Me files a publishing proof. instructions in Step 3 of this booklet folder within the Distiller folder within explain how to convert PostScript files the Adobe Acrobat 4.0 folder) • The PressOptimized job options are into PDF files. suggested for PDF files that will be • AdobePS License Agreement file printed as high-quality final output Note: You cannot modify the three pre- (installed in the AdobePS Read Me files to an imagesetter or platesetter, for defined sets of Distiller job options. How- folder within the Distiller folder within example. ever, you can create new sets based on the the Adobe Acrobat 4.0 folder) default sets, or you can define and save To set Distiller defaults: custom sets of options and use them at • Acrobat Distiller PostScript printer any time. description (installed in the Extensions 1. Launch Acrobat Distiller. folder within the System folder) Before creating a PDF file to send to a commercial printer or a service bureau, • Folder called Printing Plug-ins check with the provider to find out containing a plug-in for AdobePS what the output resolution and other 8.6.0 and later called DistillerHose settings should be, or ask them to pro- (installed in the Extensions folder vide a joboptions file containing their within the System folder) recommended settings. You may need to customize the job options for a par- Before you begin creating PDF files, ticular provider and then provide them you should make sure that the Acrobat with a joboptions file of your own. Distiller PPD file and the DistillerHose file are in the correct folders. If either of these two files is not available, the PDF creation process may not Click the Job Options pop-up menu and choose work correctly. PrintOptimized or PressOptimized, depending on how your PDF files will be used 11
  14. 14. Step 2 Setting up your applications Before you start, read this section. Creating PDF files with the following applications This section describes the basic tech- Windows niques you will follow to output PDF Adobe FrameMaker 6.0 and Adobe FrameMaker + SGML 6.0 files directly from an application or to Adobe Illustrator 9.0 generate PostScript files and convert Adobe InDesign 1.5 them into PDF files. Specifying the Adobe PageMaker Plus correct output settings is an impor- tant step because the content in the Adobe Photoshop 5.5 and 6.0 PostScript files you generate deter- Macromedia FreeHand 9 mines the data that appears in your Microsoft Word 2000 PDF file. For example, if you forget to QuarkXpress 4.1 include a font in your PostScript file, it will not appear in your PDF file. Macintosh Adobe FrameMaker 6.0 and Adobe FrameMaker + SGML 6.0 In this section of How to Create Adobe Illustrator 9.0 Adobe PDF Files for Print and Press, you will find basic step-by-step Adobe InDesign 1.5 instructions on how to create a PDF Adobe PageMaker Plus file designed for a composite PDF Adobe Photoshop 5.5 and 6.0 workflow. For more advanced tech- Macromedia FreeHand 9 niques, such as trapping and OPI, see Microsoft Word 8.0 Appendix A. QuarkXpress 3.32 QuarkXpress 4.11 Before you begin, make sure you have installed Acrobat 4.0. you may also want to set up your Acrobat Distiller functions before creating a PostScript file from your application. To do so, see Step 1 in this book.
  15. 15. For Windows A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML Adobe Framemaker 6.0 & 2. If there are references to other lists, select the tag and click an arrow Adobe Framemaker + SGML FrameMaker documents that are in or double-click the tag. To move all other books, also open the other book the tags from one scroll list to the In addition to creating a PostScript file files. This ensures that links will work other, Shift-click an arrow. To omit and using Distiller, you can generate properly when all the books are con- bookmarks, turn off Generate PDF PDF files from individual FrameMaker verted to PDF. Bookmarks. documents, as well as from Frame- Maker books. When you generate a 3. In the original document or book • To change bookmark levels for the PDF version of a book, you can create file, select File > Save As (or Save Book included paragraphs, select a paragraph either a single PDF file for the entire As), and then select PDF from the tag and click a Bookmark Level arrow. book or separate PDF files for each Format pop-up. To change the level of all items, Shift- document in the book. You have two click a Bookmark Level arrow. If the options for creating PDF files with 4. In the Save Document dialog box, indent for a tag exceeds six levels, FrameMaker: 1) you can use the Save add a .pdf extension to the original file- n> precedes the paragraph tag, where As command (File menu) or; 2) you name. You can also change the save n is the indentation level of the can use the Print command (File location. Click Save. paragraph tag. menu) and select Acrobat Distiller as the printer. 5. In the PDF Setup dialog box, select • To include paragraph tags along with the Bookmarks tab, and then set up the paragraph text in the bookmarks, Creating a PDF file with PDF bookmarks by doing the following: select Include Paragraph Tags in Book- FrameMaker’s Save As command mark Text. Use this option to check the Note: Before you launch FrameMaker, • To indicate which paragraphs should assigned levels of bookmarks in a draft make sure at least one PostScript printer be converted to PDF bookmarks, move of the PDF file. (Turn this option off is installed on your PC. paragraph tags between scroll lists. The when you print the final draft of the paragraphs in the Include Paragraphs document.) 1. Open the document or book you scroll list will have bookmarks in the want to convert to PDF. A book will be PDF file. To move a tag between scroll saved to a single PDF file. In the Save Document dialog box, select PDF from the Save As type pop-up In the PDF Setup dialog box, select Bookmarks from the pop-up, and then set up PDF bookmarks 14
  16. 16. For Windows ADOB E FR AME MAK E R 6 . 0 & ADOBE F R AM E M AKE R + SGM L 6. Set up article threading by doing one A logical PDF structure creates standard 10. Click Set. of the following: elements in the PDF, which can be read by other programs that need to When you click Set, you are returned • To have the reading order of each read and/or analyze the PDF file. to your document while Acrobat Dis- article follow the same order that the This option is not generally needed tiller runs in the background. The PDF insertion point moves, select Articles in files intended solely for prepress file is placed in the folder you specified and select Thread by Column from the or printing. For more information in step 4. pop-up. This setting is usually the most on logical PDF structure, see Adobe appropriate in multicolumn formats. Technical Note 5401, available from Creating a PDF file with http://partners.adobe.com/asn/ FrameMaker’s Print command • To have the reading order of each developer/technotes.html#acrobat-pdf To create a PDF file from a single article go from text frame to text frame, FrameMaker document: select Articles and select Thread by If you select Generate Logical PDF Text Frame from the pop-up. This set- Structure, you can select how each 1. Open the document you want to ting is usually the most appropriate in paragraph tag corresponds to a struc- convert to PDF. single-column formats. ture level by selecting a tag in the left scrolling list. Click the “<<” or “>>” 2. Select File > Print. • To create no article threads, turn off buttons to change its structure level, Article Threading. and then click the middle “-->” button 3. In the Print Document dialog box, to add the paragraph tag to the list deselect Last Sheet First. 7. If you’ll add links to this document of tags that will be included in the from other documents after the PDF PDF. For more information on this Note: Because this book focuses on cre- file is created, select the Links tab and topic, see page 481 of the FrameMaker ating print-ready PDF files, it does turn on Create Named Destinations for User Guide. not describe the Generate Acrobat Data All Paragraphs. Note that turning on feature of FrameMaker. This feature cre- this option increases the size of the 9. To add document information such ates files that are prepared for online PDF file. as author’s name and keywords, select use. If you are interested in this capabil- Document Info from the pop-up, and ity, refer to the FrameMaker manual or 8. To generate a logical PDF structure, enter the appropriate information. online help. select the Structure tab and turn on Generate Logical PDF Structure. In the Print Document dialog box, deselect Last Sheet First 15
  17. 17. For Windows A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML 4. Check to see if the printer listed next pop up behind the FrameMaker docu- 4. Check to see if the printer listed in to Printer is Acrobat Distiller. If not, ment window; if this happens, a flash- the Printer is Acrobat Distiller. If not, click Setup. In the Print Setup dialog ing tab will appear in the Windows task click Setup. In the Print Setup dialog box, select the Acrobat Distiller printer bar. Clicking on this flashing tab will box, select the Acrobat Distiller printer choice. Click OK to return to the Print cause the Save dialog to pop to the choice. Click OK to return to the Print dialog box. front, where you can fill in the appro- dialog box. priate filename and folder, and then 5. Click Print. click on Save. 5. Click Print. Note: You do not need to select the Print To create a single PDF file from a Note: You do not need to select the Print Only to File option in the Print dialog FrameMaker book: Only to File option in the Print dialog box. If you select this option, a PostScript 1. Open the book (.book) file. box. If you select this option, a PostScript file is generated in the specified location, file is generated in the specified location, but the file is not automatically con- 2. Select File > Print Book if you want but the file is not automatically con- verted into a PDF file. Use Distiller to to include all of the files that make up verted into a PDF file. Use Distiller to convert the PostScript file to PDF. the book in the PDF. If you want to convert the PostScript file to PDF. print one or more of the book files When you click Print, Acrobat Distiller but not all files, select the files in the When you click Print, Acrobat Distiller runs in the background and places the book list, and then select File > Print runs in the background and creates the PDF file in the PDF Output folder Selected. To select multiple files in the PDF file. on how to create a PDF within the Acrobat 4.0 folder. If the book list, hold down the Control key Distiller preference “Ask for PDF file and click on the file names. destination” is checked, FrameMaker will show a “Save PDF File As” dialog 3. In the Print Files in Book dialog box, prompting you to choose the box or the Print Selected Files in Book name and location of the saved PDF dialog box, deselect Last Sheet first. file. In some cases, this dialog box may To create a PDF file of one or more book files, select the files in the Print List In the Print Book dialog box deselect Last Sheet First 16
  18. 18. For Macintosh ADOB E FR AME MAK E R 6 . 0 & ADOBE F R AM E M AKE R + SGM L Adobe Framemaker 6.0 & 2. If there are references to other PDF file. To move a tag between scroll Adobe Framemaker + SGML FrameMaker documents that are in lists, select the tag and click an arrow other books, also open the other book or double-click the tag. To move all In addition to creating a PostScript file files. This ensures that links will work the tags from one scroll list to the and using Distiller, you can generate properly when all the books are con- other, Shift-click an arrow. To omit PDF files from individual FrameMaker verted to PDF. bookmarks, turn off Generate PDF documents, as well as from Frame- Bookmarks. Maker books. When you generate a 3. In the original document or book PDF version of a book, you can create file, select File > Save As (or Save Book • To change bookmark levels for the either a single PDF file for the entire As), and then select PDF from the included paragraphs, select a para- book or separate PDF files for each Format pop-up. graph tag and click a Bookmark Level document in the book. You have two arrow. To change the level of all items, options for creating PDF files with 4. In the Save Document dialog box, Shift-click a Bookmark Level arrow. FrameMaker: 1) you can use the Save add a .pdf extension to the original file If the indent for a tag exceeds six levels, As command (File menu) or; 2) you name (but don’t change the file name n> precedes the paragraph tag, where can use the Print command (File beyond that). You can also change the n is the indentation level of the para- menu) and select Create Adobe PDF save location. Click Save. graph tag. as the printer. 5. In the PDF Setup dialog box, select • To include paragraph tags along with Creating a PDF file with Bookmarks from the pop-up, and then the paragraph text in the bookmarks, FrameMaker’s Save As command set up PDF bookmarks by doing the select Include Paragraph Tags in Book- Note: Before you launch FrameMaker, following: mark Text. Use this option to check the make sure at least one PostScript printer assigned levels of bookmarks in a draft is installed on your Macintosh. • To indicate which paragraphs should of the PDF file. (Turn this option off be converted to PDF bookmarks, move when you print the final draft of the 1. Open the document or book you paragraph tags between scroll lists. The document.) want to convert to PDF. A book will be paragraphs in the Include Paragraphs saved to a single PDF file. scroll list will have bookmarks in the In the Save Document dialog box, select PDF from In the PDF Setup dialog box, select Bookmarks from the Format pop-up the pop-up, and then set up PDF bookmarks 17
  19. 19. For Macintosh A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML Note: If Include Paragraph Tags in • A logical PDF structure creates 2. Select File > Print. Bookmark Text is on, the actual style standard elements in the PDF, which names of the tags get put in the book- can be read by other programs that 3. Select Create Adobe PDF from the marks, along with the text that has been need to read and/or analyze the PDF Printer pop-up. tagged. So a bookmark in the “report.fm” file. This option is not generally demo file might say “CellHeading - needed in files intended solely for 4. Select the option in the Job Options Dosage” instead of just “Dosage” prepress or printing. For more infor- pop-up that’s appropriate for the PDF mation on logical PDF structure, you’re creating, and select an option 6. Set up article threading by doing one see Adobe Technical Note 5401, from the After PDF Creation pop-up. of the following: available from http://partners.adobe.com/asn/ 5. Select FrameMaker.6.0 or • To have the reading order of each developer/technotes.html#acrobat-pdf. FrameMaker+SGML 6.0 from the article follow the same order that the pop-up, and then click PDF Setup to insertion point moves, select Articles 8. To add document information such display the PDF Setup dialog box. and select Thread by Column from the as author’s name and keywords, select pop-up. This setting is usually the most Document Info from the pop-up, and 6. In the PDF Setup dialog box, select appropriate in multicolumn formats. enter the appropriate information. Bookmarks from the pop-up, and then set up PDF bookmarks by doing the • To have the reading order of each 9. Click Set. When you click Set, you following: article go from text frame to text frame, are returned to your document while select Articles and select Thread by Acrobat Distiller runs in the back- • To indicate which paragraphs should Text Frame from the pop-up. This ground. The PDF file is placed in the be converted to PDF bookmarks, move setting is usually the most appropriate folder you specified in step 4. paragraph tags between scroll lists. The in single-column formats. paragraphs in the Include Paragraphs Creating a PDF file with scroll list will have bookmarks in the • To create no article threads, turn off FrameMaker’s Print command PDF file. To move a tag between scroll Article Threading. To create a PDF file from a single lists, select the tag and click an arrow FrameMaker document: or double-click the tag. To move all 7. To generate a logical PDF structure, the tags from one scroll list to the select Structure from the pop-up and 1. Open the FrameMaker document turn on Generate Logical PDF Structure. you want to convert to PDF. Select Create Adobe PDF from the Printer pop-up In the PDF Setup dialog box, select Bookmarks from and select File from the Destination pop-up the pop-up, and then set up PDF bookmarks 18
  20. 20. For Macintosh ADOB E FR AME MAK E R 6 . 0 & ADOBE F R AM E M AKE R + SGM L other, Shift-click an arrow. To omit If you are interested in this capability, pop-up and turn on Create Named bookmarks, turn off Generate PDF refer to the FrameMaker manual or Destinations for All Paragraphs. Note Bookmarks. online help. that turning on this option increases the size of the PDF file. • To change bookmark levels for the 7. Set up article threading by doing one included paragraphs, select a paragraph of the following: 9. To generate a logical PDF structure, tag and click a Bookmark Level arrow. select Structure from the pop-up and To change the level of all items, Shift- • To have the reading order of each turn on Generate Logical PDF Struc- click a Bookmark Level arrow. If the article follow the same order that the ture. indent for a tag exceeds six levels, insertion point moves, select Articles n> precedes the paragraph tag, where and select Thread by Column from the 10. To add document information n is the indentation level of the pop-up. This setting is usually the most such as author’s name and keywords, paragraph tag. appropriate in multicolumn formats. select Document Info from the pop-up, and enter the appropriate information. • To include paragraph tags along with • To have the reading order of each the paragraph text in the bookmarks, article go from text frame to text frame, 11. Click Set. select Include Paragraph Tags in Book- select Articles and select Thread by mark Text. Use this option to check the Text Frame from the pop-up. This set- 12. Select PostScript Settings from the assigned levels of bookmarks in a draft ting is usually the most appropriate in pop-up, and then select the following of the PDF file. (Turn this option off single-column formats. options: when you print the final draft of the document.) • To create no article threads, turn off • For Format, select PostScript Job. Article Threading. Note: Because this book focuses on cre- • For PostScript Level, select the level ating print-ready PDF files, it does not 8. If you’ll add links to this document that is appropriate for your PDF file or describe the Generate Acrobat Data fea- from other documents after the PDF print production output. ture of FrameMaker. This feature creates file is created, select Links from the files that are prepared for online use. Select the level of PostScript that’s appropriate for For Resolution, select 1200 dpi or 2400 dpi your PDF from the PostScript pop-up, select Binary depending on the output device from the Data Format pop-up, and select All for Font Inclusion 19
  21. 21. For Macintosh A DOBE F R AM E M AKE R 6. 0 & ADO B E F R AME MAK E R + S G ML • For Data Format, select Binary. 14. Select other options from the 2. Select File > Print Book if you want pop-up to display different categories to include all of the files that make up • For Font Inclusion, select All. and make choices. When you have the book in the PDF. If you want to selected all of your settings, click Save print one or more of the book files Note: It is important to include all fonts Settings, and then click Save. Your set- but not all files, select the files in the when you create a PDF file. This helps tings will be retained until you save book list, and then select File > Print avoid missing fonts if you send your files them again. Selected Files. To select multiple files in to a service bureau. the book list, hold down the Command 15. Select a storage folder and specify key and click on the file names. 13. Select Printer Specific Options a name for the PDF file, and then click from the pop-up, and then select a res- Save. 3. Select Create Adobe PDF from the olution. Printer pop-up and select File from When you click Save, Acrobat Distiller the Destination pop-up. • Select 1200 dpi if you want to produce runs in the background. The PDF file a print-optimized PDF file that will is placed in the folder you specified in Go to page 18. be output to a color printer or digital step 15. If you selected to view the PDF color copier. (The Distiller PrintOpti- file after creation (in step 4), the appli- At this point, the steps for creating a mized job option also uses a resolution cation you selected is launched and the PDF file from book files are the same as of 1200 dpi.) PDF file is displayed. Otherwise, you the steps above for creating a PDF file are returned to your document. from a single FrameMaker document. • Select 2400 dpi if you want to produce a press-optimized PDF file To create a single PDF file from a that will be on a printing press or FrameMaker book: plotter. (The Distiller PressOptimized job option also uses a resolution of 1. Open the book (.book) file. 2400 dpi.) To create a PDF file of one or more book files, select the files in the Print list 20
  22. 22. For Windows ADOB E I L LU S T R ATOR 9 . 0 Adobe Illustrator 9.0 5. In the Adobe PDF Format Options • Select Preserve Illustrator Editing dialog box, select from the following Capabilities to export the file in an In addition to creating a PostScript options in the Options Set menu: Acrobat PDF format that allows you file and using Distiller, you have two to reopen and edit the file in Adobe options for creating PDF files with • Select the Default option to use the Illustrator. Illustrator: 1) you can use the Save As default PDF general settings and com- command (File menu) or; 2) you can pression settings. • Select the Embed All Fonts option use the Print command (File menu) to save the fonts used in the file with and select Acrobat Distiller as the • Select Screen-Optimized to use the saved file. Protected Japanese fonts printer. default settings appropriate for use on cannot be embedded in the file. the Web. When selecting Screen-Opti- Creating a PDF file with Illustrator’s mized, the file is automatically con- Note: It is important to include all fonts Save As command verted to the RGB color mode. when you create a PDF file. This helps Note: Before you launch Illustrator, avoid missing fonts if you send your files make sure at least one PostScript printer • Ensure that Custom is selected when to a service bureau. is installed on your PC. creating your own customized general settings and compression settings. • Select the Subset fonts when less 1. Open the illustration you want to than _ % of the characters are used convert to PDF. 6. In the Adobe PDF Format Options option to minimize the PDF file size dialog box, select General from the by embedding only those characters of 2. Chose File > Save As. pop-up below the Option Set pop-up the font that are used in the docu- and then select from the following ment—that is, a subset of the font. 3. In the Save dialog box, select the options: This option is available when you select folder where you want to save the file Embed All Fonts. Type the character and enter a name for the file. • Select either Acrobat 5.0 or 4.0 in the threshold that determines when a font File Compatibility panel. Transparent subset is created. If the percentage 4. Select Adobe PDF from the Save as artwork will be preserved only when of characters used in the document Type pop-up, and then click Save. saving in the Acrobat 5.0 format. exceeds this setting, then the entire font is embedded in the file rather than a subset of the font. In the Save dialog box, select a storage folder and specify a name for the PDF file In the Adobe PDF Format Options dialog box, select Acrobat 4.0 or Acrobat 5.0 under File Compatibility and check Embed All Fonts 21
  23. 23. For Windows ADOB E I L LU S T R ATOR 9.0 • Select the Embed ICC profile option technique whereby information repre- ZIP compression with 4-bit or 8-bit to embed a color profile into the saved sented by several pixels in a bitmap images, the ZIP method is lossless; file. The color profile is determined is combined to make a larger pixel. that is, data is not removed to reduce in the Color Settings dialog box. This Downsampling reduces the resolution file size and so image quality is not embedded color profile is then applied of the image to the specified dpi setting affected. Using 4-bit ZIP compression to the file when the file is reopened in by choosing a pixel in the center of the with 8-bit data can affect the quality, Adobe Illustrator. sample area and replacing the area with however, because data is lost. a pixel of the averaged color. Note: If color management is not turned JPEG The JPEG compression method on (in Edit->Color Settings) this check- • Select a compression method for the is suitable for grayscale or color images. box will be disabled. PDF file: JPEG is lossy, which means that it removes image data and may reduce • Select the Generate Thumbnails Automatic The Automatic option image quality; however, it attempts to option to save a thumbnail image of automatically lets Illustrator set the reduce file size with a minimum loss of the artwork with the saved file. best possible compression and quality information. Because JPEG eliminates for the artwork contained in the file. data, it can achieve much smaller file 7. In the Adobe PDF Format Options For most files, this option produces sizes than ZIP. dialog box, select Compression from satisfactory results. the pop-up below the Options Set CCITT The Consultative Committee pop-up. Then select from the following ZIP ZIP is a compression method that on International Telephony and Teleg- options: works well on images with large areas raphy (CCITT) compression method of single colors or repeating patterns (only available when compressing as a • Select the Average Downsampling at and for black-and-white images that monochrome bitmap image) is appro- _ dpi option in any of the compression contain repeating patterns. Illustrator priate for black-and-white images and panels if you want to set downsampling provides 4-bit and 8-bit ZIP compres- any images scanned with an image for the PDF file. Downsampling is a sion options. If you use 4-bit ZIP depth of 1 bit. CCITT is a lossless compression with 4-bit images, or 8-bit method. Illustrator provides CCITT Select the compression settings you want to apply to the PDF file you generate 22
  24. 24. For Windows ADOB E I L LU S T R ATOR 9 . 0 Group 3 and Group 4 compression • Select the Compress Text and Line File > Print Setup. In the Print Setup options. Group 4 is a general-purpose Art option to apply the ZIP compres- dialog box, select the Acrobat Distiller method that produces good compres- sion method (a lossless compression printer choice. Click OK to return to sion for most monochromatic images. method) to all text and line art in the Print dialog box. Group 3, used by most fax machines, the file. compresses monochromatic bitmaps 4. From the PostScript pop-up, select one row at a time. 8. Click OK. the level that is appropriate for your PDF file. Note: The Consultative Committee on When you click OK, the PDF file is International Telegraphy and Telephony saved and you are returned to your 5. Select the Force Fonts To Download (CCITT) was renamed as the Inter- document. Note that the file format of option. national Telecommunications Union, the open file is now PDF. The PDF file Telecommunications Standard Sector is placed in the folder you specified in Note: It is important to include all fonts (ITU-T); however the compression stan- step 3. when you create a PDF file. This helps dard is still referred to as CCITT Group avoid missing fonts if you send your files 3 and Group 4. Creating a PDF file with Illustrator’s to a service bureau. Print command Run Length The Run Length option 1. Open the illustration you want to 6. Click OK. is a lossless encoding option that convert to PDF. produces the best results for images When you click OK, Acrobat Distiller that contain large areas of solid black 2. Select File > Print. runs in the background and places the or white. PDF file in the PDF Output folder 3. Check to see if the printer listed in within the Acrobat 4.0 folder. the (printer) Name pop-up is Acrobat Distiller. If not, click Cancel and go to Make sure you select Acrobat Distiller from the (printer) Name pop-up 23
  25. 25. For Macintosh ADOB E I L LU S T R ATOR 9.0 Adobe Illustrator 9.0 4. Select Adobe PDF from the Format 6. Select General from the pop-up pop-up. If you want, select Append File below the Option Set pop-up and then In addition to creating a PostScript Extension to add “.PDF” to the file select from the following options: file and using Distiller, you have two name; select Lower Case to add “.pdf” options for creating PDF files with to the file name. Click Save. • Select either Acrobat 5.0 or 4.0 in the Illustrator: 1) you can use the Save As File Compatibility panel. Transparent command (File menu) or; 2) you can 5. In the Adobe PDF Format Options artwork from Illustrator 9.0 and later use the Print command (File menu) dialog box, select from the following will be preserved only when saving in and select Create Adobe PDF as the options in the Options Set menu: the Acrobat 5.0 format. printer. • Select the Default option to use the • Select Preserve Illustrator Editing Creating a PDF file with Illustrator’s default PDF general settings and com- Capabilities to export the file in an Save As command pression settings. Acrobat PDF format that allows you Note: Before you launch Illustrator, to reopen and edit the file in Adobe make sure at least one PostScript printer • Select ScreenOptimized to use default Illustrator (versions 9.0 and later). is installed on your Macintosh. settings appropriate for use on the Web. When selecting ScreenOpti- • Select the Embed All Fonts option 1. Open the illustration you want to mized, the file is automatically to save the fonts used in the file with convert to PDF. converted to the RGB color mode. the saved file. Protected fonts cannot be embedded in the file. 2. Chose File > Save As. • Select Custom to create your own customized general settings and com- Note: It is important to include all fonts 3. In the Save dialog box, select the pression settings. when you create a PDF file. This helps folder where you want to save the file avoid missing fonts if you send your files and enter a name for the file. to a service bureau. In the Save dialog box, select a storage folder and specify a name for the PDF file In the Adobe PDF Format Options dialog box, select Acrobat 4.0 or Acrobat 5.0 under File Compatibility and check Embed All Fonts 24
  26. 26. For Macintosh ADOB E I L LU S T R ATOR 9 . 0 • Select the “Subset Fonts When Less embedded color profile is then applied sample area and replacing the area with Than _ % of the Characters are Used” to the file when the file is reopened a pixel of the averaged color. option to minimize the PDF file size in Adobe Illustrator. This checkbox by embedding only those characters of will be unavailable (as shown in this • Select a compression method for the the font that are used in the docu- Figure) when no ICC profile has been PDF file: ment—that is, a subset of the font. assigned to the document. This option is available when you select Automatic The Automatic option Embed All Fonts. Type the character • Select the Generate Thumbnails automatically lets Illustrator set the threshold that determines when a font option to save a thumbnail image of best possible compression and quality subset is created. If the percentage the artwork with the saved file. for the artwork contained in the file. of characters used in the document For most files, this option produces exceeds this setting, then the entire font 7. Select Compression from the satisfactory results. is embedded in the file rather than a pop-up below the Options Set pop-up. subset of the font. Setting subset at Then select from the following options: ZIP ZIP is a compression method that 100% will create a unique name for works well on images with large areas each font embedded into the PDF. This • Select the Average Downsampling at of single colors or repeating patterns can be valuable for print output as it _ dpi option in any of the compression and for black-and-white images that requires the use of the unique font panels if you want to set downsampling contain repeating patterns. Illustrator from the PDF file rather than from the for the PDF file. Downsampling is a provides 4-bit and 8-bit ZIP compres- operating system. technique whereby information repre- sion options. If you use 4-bit ZIP com- sented by several pixels in a bitmap pression with 4-bit images, or 8-bit • Select the Embed ICC profile option is combined to make a larger pixel. ZIP compression with 4-bit or 8-bit to embed a color profile into the saved Downsampling reduces the resolution images, the ZIP method is lossless; that file. The color profile is determined of the image to the specified dpi setting is, data is not removed to reduce file in the Color Settings dialog box. This by choosing a pixel in the center of the size and so image quality is not affected. Select Create Adobe PDF from the Printer pop-up and select File from the Destination pop-up Select the compression settings you want to apply to the PDF file you generate 25

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