Chapter 3


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Chapter 3

  1. 1. Chapter 3 Application Software Productivity Tools for Educators
  2. 2. Chapter Objectives <ul><li>Explain the role of an operating system and list the main operating systems used on today’s computers </li></ul><ul><li>Define and describe a user interface and a graphical user interface </li></ul><ul><li>Identify the important features of widely used software applications </li></ul><ul><li>Describe the advantages of software suites </li></ul>
  3. 3. Chapter Objectives <ul><li>Explain how to create documents </li></ul><ul><li>Discuss why the use of note taking software is important for K-12 schools </li></ul><ul><li>List and describe learning aids and support tools that help you use and learn software applications </li></ul><ul><li>Explain how to work with different versions of software applications </li></ul>
  4. 4. <ul><li>The Role of the Operating System </li></ul><ul><ul><li>System Software – consists of programs that control the operations of the computer and its devices (Ex: Operating System; utility programs) </li></ul></ul><ul><ul><li>Operating system </li></ul></ul><ul><ul><ul><li>Contains instructions that coordinate all of the activities of the hardware devices in a computer </li></ul></ul></ul><ul><ul><ul><li>Remains in memory while the computer runs </li></ul></ul></ul><ul><ul><ul><li>Allows you to communicate with the computer and other software </li></ul></ul></ul>The Operating System
  5. 5. <ul><li>Microsoft Windows </li></ul><ul><ul><li>Windows 98 </li></ul></ul><ul><ul><li>Windows 2000 </li></ul></ul><ul><ul><li>Windows XP </li></ul></ul><ul><ul><li>Windows XP Media Center Edition </li></ul></ul><ul><ul><li>Windows XP Tablet PC Edition </li></ul></ul><ul><li>Mac OS </li></ul><ul><ul><li>Mac OS, version 9.1 </li></ul></ul><ul><ul><li>Mac OS X </li></ul></ul><ul><li>Other Operating Systems </li></ul><ul><ul><li>UNIX </li></ul></ul><ul><ul><li>Linux </li></ul></ul>The Operating System
  6. 6. The Operating System <ul><li>Graphical User Interface (GUI) – combines text, graphics, and other visual cues to make software easier to use </li></ul><ul><li>The GUI was first introduced by Apple in 1984. </li></ul>
  7. 7. <ul><li>Programs designed to perform specific tasks for users </li></ul><ul><ul><li>As a productivity / business tool </li></ul></ul><ul><ul><li>Supporting school and professional activities </li></ul></ul><ul><ul><li>Assisting with graphics and multimedia projects </li></ul></ul><ul><ul><li>Helping with home and personal activities </li></ul></ul><ul><ul><li>Facilitating communications </li></ul></ul>Application Software
  8. 8. <ul><li>Five major categories of application software </li></ul>Application Software
  9. 9. <ul><li>Working with Software Applications </li></ul><ul><ul><li>Document - Piece of work created with an application program and saved on disk with a unique file name </li></ul></ul><ul><ul><ul><li>Creating (Developing the document) </li></ul></ul></ul><ul><ul><ul><li>Editing (Example: Cutting to clipboard, then pasting) </li></ul></ul></ul><ul><ul><ul><li>Formatting (Changing the appearance of the document) </li></ul></ul></ul><ul><ul><ul><ul><li>Font size (single point = 1/72 inch; 12 point = 1/6 inch) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Font style ( Bold, Italics, Underline) </li></ul></ul></ul></ul><ul><ul><ul><li>Saving (Copying from memory to a storage medium) </li></ul></ul></ul><ul><ul><ul><li>Printing (Sending a file to the printer for a hard copy) </li></ul></ul></ul><ul><ul><ul><li>Dialog box ( Example: Print dialog box, Figure 3-7) </li></ul></ul></ul><ul><ul><ul><li>Voice recognition (also called speech recognition) </li></ul></ul></ul><ul><ul><ul><li>Note taking software (handwritten, audio, etc.) </li></ul></ul></ul>Application Software
  10. 10. Application Software
  11. 11. Application Software Dialog Box Example Dialog boxes provide information, present available options, and request responses.
  12. 12. Application Software
  13. 13. <ul><li>Word Processing Software </li></ul><ul><ul><li>Used to create, edit, and format textual documents </li></ul></ul>Productivity Software
  14. 14. <ul><li>Word Processing Software </li></ul><ul><ul><li>Formatting features </li></ul></ul><ul><ul><ul><li>Font and font size </li></ul></ul></ul><ul><ul><ul><li>Color </li></ul></ul></ul><ul><ul><ul><li>Borders </li></ul></ul></ul><ul><ul><ul><li>Clip art </li></ul></ul></ul><ul><ul><ul><li>Margins (border spacing) </li></ul></ul></ul><ul><ul><ul><li>Wordwrap (automatic move to next line) </li></ul></ul></ul><ul><ul><ul><li>Scrolling (moving different portions into view using scrollbars) </li></ul></ul></ul>Productivity Software
  15. 15. <ul><li>Word Processing Software </li></ul><ul><ul><li>Editing features </li></ul></ul><ul><ul><ul><li>Find or search </li></ul></ul></ul><ul><ul><ul><li>Replace </li></ul></ul></ul><ul><ul><ul><li>Spell checker </li></ul></ul></ul><ul><li>Wizards </li></ul><ul><ul><li>Automated assistants </li></ul></ul><ul><ul><li>Assist in completing task </li></ul></ul><ul><ul><ul><li>Ask questions </li></ul></ul></ul><ul><ul><ul><li>Perform actions based on the answers </li></ul></ul></ul>Productivity Software
  16. 16. <ul><li>Spreadsheet Software </li></ul><ul><ul><li>Allows you to organize numeric data in rows and columns, collectively called a worksheet or spreadsheet </li></ul></ul>Productivity Software
  17. 17. <ul><li>Spreadsheet Software </li></ul><ul><ul><li>Spreadsheet organization </li></ul></ul><ul><ul><ul><li>Worksheet has up to 256 columns and 65,536 rows </li></ul></ul></ul><ul><ul><ul><li>Cell - Intersection of a row and a column </li></ul></ul></ul><ul><ul><ul><ul><li>Labels </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Values </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Formulas </li></ul></ul></ul></ul>Productivity Software
  18. 18. <ul><li>Spreadsheet Software </li></ul><ul><ul><li>Calculations </li></ul></ul><ul><ul><ul><li>Formula - Performs calculations on data in the worksheet and displays the results in a cell </li></ul></ul></ul><ul><ul><ul><li>Function – A predefined formula that performs commonplace calculations </li></ul></ul></ul>Productivity Software
  19. 19. <ul><li>Spreadsheet Software </li></ul><ul><ul><li>Charts </li></ul></ul><ul><ul><ul><li>Graphically illustrates the relationship of numeric data </li></ul></ul></ul>Productivity Software
  20. 20. <ul><li>Database Software </li></ul><ul><ul><li>Database - A collection of data organized in a manner that allows access, retrieval, and use of that data </li></ul></ul><ul><ul><li>Similar to a manual filing system </li></ul></ul><ul><li>Allows user to </li></ul><ul><ul><li>Add, change, delete data </li></ul></ul><ul><ul><li>Sort & retrieve data </li></ul></ul><ul><ul><li>Create forms & reports </li></ul></ul>Productivity Software
  21. 21. <ul><li>Database Software </li></ul><ul><ul><li>Developing a database </li></ul></ul><ul><ul><ul><li>Determine data that you want to keep track of </li></ul></ul></ul><ul><ul><ul><li>Define the fields </li></ul></ul></ul><ul><ul><ul><li>Enter the data </li></ul></ul></ul><ul><ul><ul><li>Use the database to produce information </li></ul></ul></ul><ul><ul><li>Database Organization </li></ul></ul><ul><ul><ul><li>Database file </li></ul></ul></ul><ul><ul><ul><li>Records </li></ul></ul></ul><ul><ul><ul><li>Fields </li></ul></ul></ul>Productivity Software
  22. 22. <ul><li>Presentation Graphics Software </li></ul><ul><ul><li>Allows you to create documents called presentations which are used to communicate ideas, messages, and other information to a group </li></ul></ul>Productivity Software
  23. 23. Teachers and students use presentation graphics software to create electronic slides. The slides can be displayed on a computer, projected on a screen, printed and handed out, or made into transparencies. Productivity Software
  24. 24. <ul><li>Presentation Graphics Software </li></ul><ul><ul><li>Predefined formats - define colors and other elements for backgrounds, text, and other items on the slides </li></ul></ul><ul><ul><li>Various slide layouts </li></ul></ul><ul><ul><li>Clip art / image gallery </li></ul></ul><ul><ul><ul><li>Collection of drawings, diagrams & photographs </li></ul></ul></ul><ul><ul><ul><li>Sometimes loaded and stored on the hard drive </li></ul></ul></ul><ul><ul><ul><li>Sometimes stored on CD-ROM or DVD-ROM </li></ul></ul></ul><ul><ul><li>Slide sorter </li></ul></ul>Productivity Software
  25. 25. Productivity Software
  26. 26. <ul><li>Presentation Graphics Software </li></ul><ul><ul><li>Integrating electronic presentations into the classroom </li></ul></ul><ul><ul><ul><li>Nonlinear teaching and learning </li></ul></ul></ul><ul><ul><ul><li>Students and teachers create presentations </li></ul></ul></ul><ul><ul><ul><li>Can link presentations to the Web </li></ul></ul></ul>Productivity Software
  27. 27. <ul><li>Personal Information Managers (PIM) </li></ul><ul><ul><li>Software application that includes an appointment calendar, address book, notepad, and other features to help organize appointments, task lists, and more </li></ul></ul>Productivity Software
  28. 28. <ul><li>PDA Software </li></ul><ul><ul><li>Uses </li></ul></ul><ul><ul><ul><li>Personal Productivity </li></ul></ul></ul><ul><ul><ul><li>Business </li></ul></ul></ul><ul><ul><ul><li>Communications </li></ul></ul></ul><ul><ul><ul><li>Medical </li></ul></ul></ul><ul><ul><ul><li>Scientific </li></ul></ul></ul><ul><ul><ul><li>Travel </li></ul></ul></ul><ul><ul><ul><li>Global Positioning </li></ul></ul></ul><ul><ul><ul><li>Entertainment </li></ul></ul></ul><ul><ul><ul><li>Games </li></ul></ul></ul><ul><ul><ul><li>Multimedia </li></ul></ul></ul><ul><ul><ul><li>Education </li></ul></ul></ul>Productivity Software
  29. 29. Productivity Software <ul><li>Software Suite and Integrated Software </li></ul><ul><ul><li>Collection of individual application software packages sold as a single package </li></ul></ul><ul><ul><li>Lower cost </li></ul></ul><ul><ul><li>Ease of use </li></ul></ul><ul><ul><ul><li>Common interface </li></ul></ul></ul><ul><ul><li>Integrated software packages </li></ul></ul>
  30. 30. <ul><li>Desktop Publishing (DTP) Software </li></ul><ul><ul><li>Allows you to design, produce, and deliver sophisticated documents that contain text, graphics, and brilliant colors </li></ul></ul><ul><ul><li>Page layout - arranging text and graphics in a document </li></ul></ul>Graphics and Multimedia Software
  31. 31. Graphics and Multimedia Software
  32. 32. <ul><li>Paint/Image-Editing Software </li></ul><ul><ul><li>Allows you to draw pictures, shapes, and other graphical images using various tools on the screen </li></ul></ul><ul><ul><li>Paint software </li></ul></ul><ul><ul><ul><li>Draw pictures, shapes, and other graphics </li></ul></ul></ul><ul><ul><li>Image-editing software </li></ul></ul><ul><ul><ul><li>Modify existing graphics </li></ul></ul></ul><ul><ul><li>Photo editing software </li></ul></ul><ul><ul><ul><li>Edit digital photographs </li></ul></ul></ul>Graphics and Multimedia Software
  33. 33. Graphics and Multimedia Software
  34. 34. Graphics and Multimedia Software <ul><li>Video and Audio Editing Software </li></ul><ul><ul><li>Modify a segment of a video, known as a clip </li></ul></ul><ul><ul><ul><li>Add and remove clips </li></ul></ul></ul><ul><ul><li>Add special effects </li></ul></ul><ul><ul><ul><li>Sounds </li></ul></ul></ul><ul><ul><ul><li>Banners </li></ul></ul></ul><ul><ul><ul><li>Credits </li></ul></ul></ul>
  35. 35. <ul><li>Clip Art/Image Gallery </li></ul><ul><ul><li>Collection of clip art and photographs </li></ul></ul><ul><ul><li>Miscellaneous items </li></ul></ul><ul><ul><ul><li>Fonts </li></ul></ul></ul><ul><ul><ul><li>Animations </li></ul></ul></ul><ul><ul><ul><li>Sounds </li></ul></ul></ul><ul><ul><ul><li>Video and audio clips </li></ul></ul></ul>Graphics and Multimedia Software
  36. 36. <ul><li>Multimedia Authoring Software </li></ul><ul><ul><li>Used to create electronic interactive presentations that include text, video, audio, and animation </li></ul></ul><ul><ul><li>Often used in education </li></ul></ul><ul><ul><li>Delivered via CD-ROM or DVD-ROM </li></ul></ul><ul><ul><li>HyperStudio is an easy-to-use example </li></ul></ul>Graphics and Multimedia Software
  37. 37. Graphics and Multimedia Software <ul><li>Web Page Authoring Software </li></ul><ul><ul><li>Allows you to create Web pages and organize, manage, and maintain Web sites </li></ul></ul><ul><ul><li>Many packages allow creation of Web pages </li></ul></ul><ul><ul><li>Word processing programs allow creation of web pages </li></ul></ul>
  38. 38. <ul><li>Web Page Authoring Software </li></ul><ul><ul><li>Popular packages </li></ul></ul><ul><ul><ul><li>Adobe GoLive </li></ul></ul></ul><ul><ul><ul><li>Microsoft Publisher </li></ul></ul></ul><ul><ul><ul><li>Microsoft FrontPage </li></ul></ul></ul><ul><ul><ul><li>Netscape Composer </li></ul></ul></ul><ul><ul><ul><li>Macromedia Dreamweaver MX </li></ul></ul></ul>Graphics and Multimedia Software
  39. 39. <ul><li>School and Student Management Software </li></ul><ul><ul><li>School management software </li></ul></ul><ul><ul><ul><li>Centralized program that allows district and school personnel to manage school district operations </li></ul></ul></ul><ul><ul><li>Student management software </li></ul></ul><ul><ul><ul><li>Allows administrators, teachers, and other staff to track information on students </li></ul></ul></ul>Software for School Use
  40. 40. Software for School Use <ul><li>Wide area network for a school district </li></ul><ul><li>Connects to all classrooms </li></ul><ul><li>Tracks information </li></ul><ul><ul><li>Attendance </li></ul></ul><ul><ul><li>Records </li></ul></ul><ul><ul><li>Grades </li></ul></ul>
  41. 41. <ul><li>Grade Book Software </li></ul><ul><ul><li>Allows teachers to track and organize student tests, homework, lab work, and other scores </li></ul></ul><ul><ul><li>Often integrates with other software packages </li></ul></ul>Software for School Use
  42. 42. <ul><li>Educational and Reference Software </li></ul><ul><ul><li>Educational software </li></ul></ul><ul><ul><ul><li>Software designed for the learning environment </li></ul></ul></ul><ul><ul><ul><li>Useful in learning foreign languages, math, etc. </li></ul></ul></ul><ul><ul><li>Reference software </li></ul></ul><ul><ul><ul><li>Provides valuable and thorough information for everyone in an educational setting and in the family </li></ul></ul></ul>Software for School Use
  43. 43. Software for School Use
  44. 44. <ul><li>Special Needs Software </li></ul><ul><ul><li>Software designed for students with physical impairments or learning disabilities </li></ul></ul><ul><ul><li>Examples </li></ul></ul><ul><ul><ul><li>Speech synthesis software </li></ul></ul></ul><ul><ul><ul><li>Software with text enlargement features </li></ul></ul></ul><ul><ul><ul><li>On-screen talking calculators </li></ul></ul></ul>Software for School Use
  45. 45. Software for School Use
  46. 46. <ul><li>Personal Finance Software </li></ul><ul><ul><li>Simplified accounting program </li></ul></ul><ul><ul><li>Track personal income and expenses </li></ul></ul><ul><ul><li>Track investments </li></ul></ul><ul><ul><li>Online banking and investing </li></ul></ul>Software for Home and Personal Use
  47. 47. <ul><li>Tax Preparation Software </li></ul><ul><ul><li>Guides individuals, families, or small businesses through the process of filing federal and state taxes </li></ul></ul><ul><ul><li>Offer money saving tax tips </li></ul></ul><ul><ul><li>Prints tax forms </li></ul></ul>Software for Home and Personal Use
  48. 48. <ul><li>Legal Software </li></ul><ul><ul><li>Assists in preparation of legal documents and provides legal advice </li></ul></ul><ul><ul><li>Provides contracts for </li></ul></ul><ul><ul><ul><li>Buying, selling, and renting property </li></ul></ul></ul><ul><ul><ul><li>Estate planning </li></ul></ul></ul><ul><ul><ul><li>Preparing a will </li></ul></ul></ul>Software for Home and Personal Use
  49. 49. <ul><li>Entertainment Software (games, hobbies, etc.) </li></ul><ul><ul><li>Interactive games and videos </li></ul></ul><ul><ul><li>Deck construction </li></ul></ul><ul><ul><li>Landscaping </li></ul></ul><ul><ul><li>Family tree design </li></ul></ul><ul><ul><li>Music composition </li></ul></ul><ul><ul><li>Aircraft flight simulation </li></ul></ul>Software for Home and Personal Use
  50. 50. <ul><li>Help </li></ul><ul><li>Tutorials </li></ul><ul><li>FAQs </li></ul>Learning Aids and Support Tools
  51. 51. <ul><li>Software programs are designated a version number </li></ul><ul><li>Upgrade is a new version designed to replace an older version </li></ul><ul><li>Example: Windows upgrade (WinXP to Win 2003) </li></ul><ul><li>Two general rules apply: </li></ul><ul><ul><li>Older version often do not open a newer version </li></ul></ul><ul><ul><li>Newer versions usually open files created in older versions </li></ul></ul>Software Versions and Upgrades
  52. 52. <ul><li>Working with Macintosh Computers and PCs </li></ul><ul><ul><li>Sometimes must move files between the two platforms </li></ul></ul><ul><ul><li>Some PC programs allow you to save files in a Macintosh format </li></ul></ul><ul><ul><li>Software packages that do file conversions </li></ul></ul>Software Versions and Upgrades
  53. 53. Many software programs allow a file to be saved in various formats
  54. 54. Chapter 3 Complete Application Software Productivity Tools for Educators