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CDFinder for Macintosh 5.7 - Users Guide
                               by Norbert M. Doerner

Revision: February 1, 2010
1. What is CDFinder for Macintosh?!                            9

2. Installation!                                        ...
3.5 Update existing catalogs 
                                    47

   3.6 Import existing catalogs of other application...
4.6 Database Status 
                                            78

   4.7 Move your CDFinder to a new computer
         ...
7. CDFinder Workflow Integration!                114

   7.1 Drag & Drop
                             115

   7.2 CDFinder ...
9.4 Find
                                 138

   9.5 Access catalog data
                  140

   9.6 Change the prefere...
14. Troubleshooting!                                169

15. Distribute CDFinder as a Reader application!    171

16. CDFi...
What are GPS or geocoding tags?!                                        193

   Find all photos taken near that photo!    ...
1. What is CDFinder for Macintosh?
CDFinder for Macintosh is a powerful and easy-to-use software that helps you to keep tr...
As the whole user interface of CDFinder is carefully designed to help you with your work, it is easy to
learn how to use C...
The story behind CDFinder:

The whole thing started back in 1995 on one of those days that found me frantically searching ...
2. Installation
2.1 Single User Installation

This chapter assumes that you will use CDFinder on a single Apple Macintosh ...
Install CDFinder:

Double click the cdfinder.dmg disk image to mount it on your desktop. Then double click that new
volume...
You can also install the "Update in CDFinder & Eject X" application - which can be found in the Extras
folder of CDFinder ...
Launch CDFinder for the first time:
You are now ready to launch CDFinder for the
very first time. You will be greeted by thi...
2.2 Multiple User Installation with a File Server

CDFinder is very flexible when it comes to sharing data between multiple...
File Server




Network




            Workstations with CDFinder installed


                   CDFinder Users Guide    ...
Business License required!
Please notice that you must have a valid Business License for every Mac that will run CDFinder!...
Things to consider
This will only work if you have a multi-user Business License for CDFinder! You must have once license
...
If CDFinder is slow when launched, or searching the catalogs is slow, please read chapter 8 to see how
to improve speed in...
2.3 Cross-platform: CDFinder and CDWinder in a network

As both CDFinder for Macintosh and CDWinder for Windows use the ve...
CDFinder Users Guide   Revision: February 1, 2010   Page 22
There are a few things to be considered here as well:

Make sure that both platforms can access the CDFinder Database fold...
2.4 Preferences

The Preferences window of CDFinder is the place to set up all important settings of the application. You
...
CDFinder Users Guide   Revision: February 1, 2010   Page 25
The location of the CDFinder Database Folder is very important for CDFinder, and you can change it
right here, by pressing...
Please note that CDFinder will not copy any existing data files from the "old" to a newly selected Data-
base folder, but i...
Support "Path Finder"
CDFinder normally uses the Finder to open files in catalogs when they are double-clicked, or to copy
...
CDFinder uses textual Labels
you can assign to catalogs,
catalog folders, or even cata-
log items in any existing cata-
lo...
The Appearance group allows you
to control what columns of data
CDFinder will display in the several
windows.

As the main...
Use Finder icons
CDFinder can ask the Finder to provide a suitable icon for any file or folder in a catalog. If the origina...
The Cataloging preferences group es-
                                                                   sentially contains...
Read version info of files (slow)
If you want to use the version info of files and applications to narrow your searches, tur...
mat is still used today, and of course the newer ZIP and TAR archives are widely used in Unix and Mac
OS X, and Windows (Z...
items inside the "Contents" folder of bundles, packages, and applications (.app) are ignored. That can
reduce the catalogi...
Also, CDFinder catalogs metadata out of movie files, such as AVI, MOV, M4V, MP4, FLV, and even MPG
movies. The metadata inc...
The fifth and last group of the CDFinder Prefer-    As Audio-CDs usually do not contain the actual
ences contains all setti...
Finally, you may wish to Acknowledge data for every CD, because for some CDs, there are multiple
entries in the database, ...
2.5 Updating to a new version of CDFinder

Every few months, a new version of CDFinder is available. Such a new version us...
In this case, the currently running CDFinder has version 3.6.4, while a new version 4.1 is available on
the web site. To d...
3. Catalog your data
To start using CDFinder, it is first a good idea to Catalog your volumes (hard disks, CD-ROMs, DVD-
RO...
3.1 Catalog one disk

To create a new CDFinder catalog of a disk, you can either simply drop the icon of the volume from t...
3.2 Catalog multiple volumes (Batch Catalog)

If you have a whole stack of CDs, DVDs, hard disks, or other volumes you nee...
All you have to do now is to insert the first disk you wish to catalog. Once CDFinder detects a new vol-
ume appearing on t...
3.3 Catalog settings

CDFinder can read a lot of important
information and metadata about the
files and folders on the volu...
3.4 Automatically catalog volumes when they are ejected

CDFinder offers you two possible solutions for this problem.

1. ...
3.5 Update existing catalogs

Only when you create a catalog of a read-only disk like a CD-ROM, can the content of the vol...
Well, when updating a catalog, CDFinder keeps the catalog comment and name. Also, all comments
and labels for items inside...
3.6 Import existing catalogs of other applications

CDFinder is the only available tool that can import your existing cata...
With the additional "CDFinder Transporter (iView)" application, you can even convert Microsoft Ex-
pression Media or iView...
The same is true for Portents DiskTracker, which stores the catalog data in documents files you can place
anywhere.

If you...
automatically. However, you can set the FileType/Creator of these catalogs to their old values using a
utility such as Fil...
3.7 Audio-CDs

CDFinder can Catalog your entire Audio-CD collection, too! All you have to do is insert any Audio-CD
into y...
3.8 Catalog just folders instead of entire volumes

CDFinder can also catalog any data folders, as well as entire volumes....
In this case, "Official Testing Volume" is a catalog that was created from a folder. Please note the blue
folder icon on th...
3.9 Metadata                                          Audio Metadata
                                                     ...
Photo Metadata
For JPG, TIFF, PICT, and BMP files, CDFinder
will read the color depth and the size of the
photo.
For TIFF, ...
IPTC stands for "International Press Telecommuni-
cations Council". This Organization has created a
standardized way of ad...
Video Metadata
Starting with CDFinder 5.5, some important me-
tadata of movie files is also placed in the cata-
logs. This ...
3.10 The Inspector

As seen in the previous chapter 3.9, CDFinder can read a lot of useful metadata of your files. To displ...
The menu command – as well as the toolbar but-
ton in the main window – will toggle the
Inspector window, so if the Inspec...
3.11 Print Covers

To print CD labels, DVD box covers, or Jewel
Case inlays and booklets, you can use the new
Cover Print ...
If you need any special template, just let us
                                                  know and we will see if we...
3.12 AutoMount

Whenever you catalog or update a server volume, CDFinder 5.1 and above store some extra informa-
tion in t...
3.13 Update Catalogs automatically at a certain time

Many people kept asking for a way to have CDFinder automatically upd...
CDFinder Users Guide   Revision: February 1, 2010   Page 66
Then save the action with a nice name, and Automator
will open iCal for you, and already schedule it to run.

It is that s...
4. Organize your catalogs
For every entire disk or data folder that you Catalog, CDFinder will create a data file of the sa...
(Please notice that the divider between the two display lists in the main window is moved all the way to the right
in this...
4.1 Create and use catalog folders

It is really easy to create a new folder to group your catalogs: Make sure that
the ma...
You can then start typing a new name for the new folder. That's all. You can then move catalogs into
that folder using the...
4.2 Rename catalogs

You can not only rename the folders that you have created to organize your catalogs, but you can even...
4.3 Add information to find the location
of the disks, and more

Now that you have cataloged all your disks, you
still have...
You can also directly write the data into the Lo-
cation field, just like in iTunes. Click into the
field, leave the mouse c...
4.4 Change the icon of a catalog

A very cool feature of CDFinder is the fact the
actual icon of a volume gets cataloged a...
4.5 Back up your catalog data

Once you created many catalogs, you may wonder if it would be a good idea to make a backup....
Or you can select the main window of CDFinder, make sure no catalog or folder is selected, and use the
Reveal in Finder co...
4.6 Database Status

The database of CDFinder can grow quite large over time. The Database Status window, which you can
op...
In this case, the Database folder contains 2176 catalog files with more than 12 million items in them.
That is quite a lot ...
Update Automatically
For users of a CDFinder Business License only. This causes CDFinder to keep checking your Database
fo...
4.7 Move your CDFinder to a new computer

If you wish to move your catalog database from your existing Mac to a new one, f...
Please do NOT try to "Import" the catalogs, as the Import feature in CDFinder is only intended for cata-
log files of other...
4.8 Customize your CDFinder Database with the Custom Fields

A very powerful new feature can be used to fully customize yo...
Then catalog your DVDs and edit the fields to contain this:




                                    CDFinder Users Guide   ...
Archive of finished projects
If you create projects for customers, and after you are done with the projects, you burn them ...
5. Find
The most important function in CDFinder is probably the Find operation. It allows you to quickly
search your entir...
By default, Quick Find searches All catalogs. If you wish to limit the scope of the Find to the selected
catalogs, or mayb...
5.1 Single Parameter Find

The initial setup of the Find window consists of a single Find parameter. It will look like thi...
Or you can select catalogs or catalog folders in the main window of CDFinder and have the Find only
search the selected it...
One particular powerful Find type is "Any Text". This will ask CDFinder not only to search the name
and comment of any ite...
the usually invisible Creator and Filetype codes that are used in Mac OS Classic, and by many applica-
tions in Mac OS X. ...
5.2 Two Parameter Find

If you press the green "+" button in the Find window, CDFinder will display as second set of Find ...
The next sets of Find parameters have exactly the same choices as the first one. One important extra
menu has to be conside...
5.3 More than two Find parameters

CDFinder can handle up to 16 Find pa-
rameters in its Find window!



So a really compl...
If you run an "and" logical Find operation, just use the "the found items" entry in the first menu of the
Find window:



 ...
5.4 Manually add items to the Found Items list

If you wish to add some special items from a catalog to the Found Items wi...
5.5 Working with the Find results

Once you have pressed the "Find" button in the Find window of CDFinder, the actual Find...
CDFinder will display the results in the Found Items window. That is a regular list that you can work
with as you do with ...
Also, you can drag items out of this list into the Finder. This will cause CDFinder to ask the Finder to
copy the actual i...
5.6 Spotlight Support in CDFinder




CDFinder can search the Spotlight database of Mac OS X when performing a Find. This ...
5.7 The Found Items Inspector

As seen in chapter 3.10, CDFinder uses the Inspector
to show you all the detailed informati...
5.8 The Find context menu

To quickly find items in CDFinder similar to an existing item, you can also use the powerful Fin...
(photo file)




Here, the Find context menu contains the photo related options, such as a search for the IPTC location
nam...
5.9 CDFinder URLs

A unique new way to quickly invoke a Find from outside CDFinder are the Find URLs introduced to
CDFinde...
To use them, simply copy them into a browser window, or drag them to the desktop, where they will be
saved as "Internet Lo...
cdfinder://find/iptc/&any=Canada
cdfinder://find/iptc/&caption=Cupertino&contains
cdfinder://find/iptc/&caption=California...
And, most important, GPS related commands:
cdfinder://find/gps/&city=Berlin&distance=12000m
cdfinder://find/gps/&city=San%...
6. View catalog contents
One big advantage of using CDFinder to catalog your digital data is the fact that you can view th...
Please notice that the divider between the two parts of the window can be dragged to the left and right.
If you drag it al...
The view here is
the top level of
the catalog, and
it very much
looks like list
view in the
Finder.
CDFinder even
shows th...
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
CDFinder for Macintosh 5.7 - Users Guide
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CDFinder for Macintosh 5.7 - Users Guide

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Transcript of "CDFinder for Macintosh 5.7 - Users Guide"

  1. 1. CDFinder for Macintosh 5.7 - Users Guide by Norbert M. Doerner Revision: February 1, 2010
  2. 2. 1. What is CDFinder for Macintosh?! 9 2. Installation! 12 2.1 Single User Installation 12 Launch CDFinder for the first time:! 15 2.2 Multiple User Installation with a File Server 16 The CDFinder Database Folder! 16 2.3 Cross-platform: CDFinder and CDWinder in a network 21 2.4 Preferences 24 2.5 Updating to a new version of CDFinder 39 3. Catalog your data! 41 3.1 Catalog one disk 42 3.2 Catalog multiple volumes (Batch Catalog) 43 3.3 Catalog settings 45 3.4 Automatically catalog volumes when they are ejected 46
  3. 3. 3.5 Update existing catalogs 47 3.6 Import existing catalogs of other applications 49 3.7 Audio-CDs 53 3.8 Catalog just folders instead of entire volumes 54 3.9 Metadata 56 3.10 The Inspector 60 3.11 Print Covers 62 3.12 AutoMount 64 3.13 Update Catalogs automatically at a certain time 65 4. Organize your catalogs! 68 4.1 Create and use catalog folders 70 4.2 Rename catalogs 72 4.3 Add information to find the location of the disks, and more 73 4.4 Change the icon of a catalog 75 4.5 Back up your catalog data 76
  4. 4. 4.6 Database Status 78 4.7 Move your CDFinder to a new computer 81 4.8 Customize your CDFinder Database with the Custom Fields 83 5. Find! 86 5.1 Single Parameter Find 88 5.2 Two Parameter Find 92 5.3 More than two Find parameters 94 5.4 Manually add items to the Found Items list 96 5.5 Working with the Find results 97 5.6 Spotlight Support in CDFinder 100 5.7 The Found Items Inspector 101 5.8 The Find context menu 102 5.9 CDFinder URLs 104 6. View catalog contents! 108
  5. 5. 7. CDFinder Workflow Integration! 114 7.1 Drag & Drop 115 7.2 CDFinder CMM (Contextual Menu Module) 117 7.3 Dock icon and menu in Mac OS X 118 7.4 Roxio Toast Titanium Integration 119 7.5 FileMaker Pro Integration 122 7.6 Additional Workflow Integrations 124 7.7 QuickLook 125 8. Performance Tuning! 126 Speed up Find! 127 9. AppleScript! 132 9.1 The CDFinder AppleScript dictionary 133 9.2 The Scripts menu and folder 134 9.3 Automatically Catalog volumes 136
  6. 6. 9.4 Find 138 9.5 Access catalog data 140 9.6 Change the preferences of CDFinder 142 10. Export catalogs! 144 11. Printing! 148 12. The Menus of CDFinder: A Reference! 149 File! 149 Edit! 153 Label! 153 View! 154 Special! 156 (Scripts Menu)! 158 (Eject Menu)! 160 13. Frequently Asked Questions (FAQ)! 161
  7. 7. 14. Troubleshooting! 169 15. Distribute CDFinder as a Reader application! 171 16. CDFinder and Songs! 172 17. CDFinder and Audio-CDs! 174 18. CDFinder and Photos! 176 CDFinder and other document thumbnails! 179 Export Photos! 180 19. Tips and Tricks for CDFinder! 182 Hidden Preferences of CDFinder! 182 Prevent CDFinder from cataloging certain files! 187 20. Imation Disk Stakka Integration! 189 21. FileCheck - Industrial Strength Checksums! 191 22. GeoFinder! 193
  8. 8. What are GPS or geocoding tags?! 193 Find all photos taken near that photo! 194 Export as KMZ! 198 Show in Google Earth! 199 Geotagging with CDFinder! 201 Show the location of a photo on web services! 202 23. Upload photos to www.locr.com! 204 Will there be an Upload to Panoramio, Flickr, or other web services?! 208 25. CDFinder and Text Files! 211 Copyright Notice! 214 The Easter Egg! 215
  9. 9. 1. What is CDFinder for Macintosh? CDFinder for Macintosh is a powerful and easy-to-use software that helps you to keep track of your digital data assets on disks, CD-ROMs, DVDs, network volumes, and any other kind of digital volume, even Audio-CDs. Every disk has to be "cataloged" once, which means that CDFinder will quickly read information about every item on that disk and store it in a catalog file inside the CDFinder Database Folder. Besides the names of all files and folders of the cataloged disk, CDFinder also stores a huge amount of additional valuable data, such as sizes, creation and modification dates, version information, comments, and also metadata such as MP3, EXIF, and IPTC file information, contents of several archive types (TAR, ZIP, rar, StuffIt...), durations of audio tracks, and much much more. To help you Catalog a larger amount of disks at once, the "Batch Catalog" feature will simply Catalog every disk once it is inserted, and eject it afterwards. Once you have Cataloged your digital data with CDFinder, you can browse the contents of all disks without any of the disks actually available on your computer! CDFinder also offers powerful Find tools to quickly locate your files. CDFinder Users Guide Revision: February 1, 2010 Page 9
  10. 10. As the whole user interface of CDFinder is carefully designed to help you with your work, it is easy to learn how to use CDFinder efficiently. For professional users, CDFinder even allows to share your catalog data in a network! And with the help of the additional product "CDWinder for Windows", that even works across the platform bounda- ries. CDFinder can handle up to 4 billion catalog files (every one representing one volume or disk) with about 4 billion items each, so CDFinder is perfectly suited for a really large digital asset archive. This short introduction can only give you a first small glimpse of the possibilities that CDFinder offers you to organize and manage your valuable media collection. CDFinder requires Mac OS X 10.4, 10.5 or 10.6. CDFinder runs on both PowerPC- and Intel-Macs. If you use an older Mac, you can download several previous versions from the CDFinder web site. The Demo License of CDFinder will remind you at every launch with a little dialog of the benefits of buying a license. The number of catalogs is also limited to 25, which is surely enough to evaluate the application and its functions. After you bought a license, you can enter that license to unlock the full features of CDFinder, and just continue to use it with your existing data. CDFinder Users Guide Revision: February 1, 2010 Page 10
  11. 11. The story behind CDFinder: The whole thing started back in 1995 on one of those days that found me frantically searching my zil- lions of floppies and few CD-ROMs for one particular file. Of course, I just found it on the last possible disk. After this enlightening event I decided to search my huge disk collection for a suitable cataloging tool. Most unfortunately, my search turned out empty. Some of the tools I found required system extensions - which I do not like very much. One even created alias files of the contents of the CD-ROMs, a very unfortunate behavior if you have some million files on hundreds of disks (the Mac OS does not like that!). Some programs were simply too slow or did puke at large CD-ROMs. Some expensive commercial applications were not Power-PC native or would not run in the background. None of the tools would even use drag&drop! So I made up my mind and started my own project. Since some of my friends were quite positive about my ideas, I decided to put the results into a new program called "CDFinder". The application should be easy to use, very fast, support drag&drop, work in the background and include powerful search tools. And here is CDFinder! And how it has grown in the recent 13 years, from a little amateur tool to a full- fledged asset tracking application. CDFinder Users Guide Revision: February 1, 2010 Page 11
  12. 12. 2. Installation 2.1 Single User Installation This chapter assumes that you will use CDFinder on a single Apple Macintosh computer. If you plan to use CDFinder on more than one computer, please also read the next chapter. As the instal- lation of CDFinder on every workstation will be almost identical to the single user setup, it is a good idea to read this chapter at least once. Before you install CDFinder, please make sure you have the newest version. As updates are usually free to registered users, and all newer versions include bug-fixes and additional features, you may want to work with the newest version available. Please visit the CDFinder web site at www.cdfinder.de to learn about the current version of CDFinder. CDFinder Users Guide Revision: February 1, 2010 Page 12
  13. 13. Install CDFinder: Double click the cdfinder.dmg disk image to mount it on your desktop. Then double click that new volume icon to see the contents of it: Then just copy the CDFinder folder to the "Applications" folder on your hard disk. That was all! You can now eject the disk image from your desktop. CDFinder Users Guide Revision: February 1, 2010 Page 13
  14. 14. You can also install the "Update in CDFinder & Eject X" application - which can be found in the Extras folder of CDFinder - by placing it on the desktop, or anywhere near the list of volumes that the Finder shows. Another nice extension to integrate CDFinder into Mac OS X is the CDFinder CMM. That is a Contex- tual Menu Extension that will add a couple of useful CDFinder related commands to the context menu of the Finder. This CMM will work in Mac OS X 10.4 and 10.5, but due to Apples new policy, not in Snow Leopard. To install the CDFinder CMM, copy the item "CDFinder X CMM" from the CDFinder CMM folder inside the Extras folder to the Contextual Menu Items folder in your Library folder, or just run the Installer in that same folder. Please read chapter 7.2 for more details. CDFinder Users Guide Revision: February 1, 2010 Page 14
  15. 15. Launch CDFinder for the first time: You are now ready to launch CDFinder for the very first time. You will be greeted by this win- dow. If you just wish to try CDFinder for a while, press "Later". You can also continue to the order page, if you want to buy a License for CDFinder. Press "Or- der online...", and CDFinder will launch your web browser for you and bring you to the order page. If you already ordered a License of CDFinder, you can just type in all three license key fields, and then hit "Enter License-Key..." to activate your License. Your next steps with CDFinder: 3. Catalog your volumes (Chapter 3) 4. Organizing your catalogs (Chapter 4) 5. Find (Chapter 5) 6. View catalog contents (Chapter 6) CDFinder Users Guide Revision: February 1, 2010 Page 15
  16. 16. 2.2 Multiple User Installation with a File Server CDFinder is very flexible when it comes to sharing data between multiple computers, as you can freely chose the Database folder where CDFinder stores the catalog files. This chapter will show you how to set up CDFinder on multiple computers in a network. The CDFinder Database Folder CDFinder needs a data folder to store all your catalog files. For every volume you Catalog, CDFinder will create one data file containing all the interesting information about this volume and all its files and folders. Instead of using a fixed location, CDFinder allows you to use any folder on any volume for this data. This enables CDFinder not only to share catalog data with other Macintosh users in a network (see chapter 2.2), but also with computers running the Microsoft Windows operating system, using the sepa- rate CDWinder for Windows (see chapter 2.3) By default, CDFinder creates and uses a folder named "CDFinder Database" in your Documents folder. That is perfectly enough for all users of a CDFinder Private License. CDFinder Users Guide Revision: February 1, 2010 Page 16
  17. 17. File Server Network Workstations with CDFinder installed CDFinder Users Guide Revision: February 1, 2010 Page 17
  18. 18. Business License required! Please notice that you must have a valid Business License for every Mac that will run CDFinder! Storing catalog files on a file server is not possible with just a Private License. Step 1 Please create a folder on any of your server volumes that should contain the shared catalog data. Maybe name it "CDFinder Catalogs" or something like that. Step 2 Then install CDFinder on one Mac, as described in chapter 2.1. After you have run CDFinder, and entered your License Key, go to the Preferences window, and change the Database Folder so use the new folder that you have created in Step 1. Step 3 Now repeat this very same procedure on every Mac you want to use (and you have CDFinder licenses for!). But wait, there is a trick to speed things up! After you have installed the first CDFinder, you can just copy the application folder to the next Mac, and also the file named "CDFinder Preferences", that is lo- cated inside your Preferences folder. That preferences file contains all settings that you have made, your license key, and also the location of the catalog data folder. CDFinder Users Guide Revision: February 1, 2010 Page 18
  19. 19. Things to consider This will only work if you have a multi-user Business License for CDFinder! You must have once license for every Macintosh in the network you want to launch CDFinder on. It makes no difference if you store the CDFinder application on your file server, or locally, although the first is preferred. As CDFinder relies on shared files to work in a network, you should keep some things in mind. It is always a good idea to keep write access to the catalog data folder to a minimum. If two copies of CDFinder change the very same catalog at the same time, results can be unpredictable. In most com- pany structures, that is no real problem. One or more administrators work with the catalog data, add new catalogs, or modify existing ones. The vast majority of users will use CDFinder only to browse and search the catalogs. In this case, it is a good idea to make sure that those users can only read from the catalog data folder, but have no write access there. How to do that depends on the Server software you are using. Please consult the user manual of the server software to read how to change access rights for data folders. Also, you can have CDFinder update the contents of the Database Folder for you automatically! You can control that feature in the new Database Status window. If turned on, CDFinder will continuously check the whole Database Folder for any new catalogs, folders, or other changes. CDFinder Users Guide Revision: February 1, 2010 Page 19
  20. 20. If CDFinder is slow when launched, or searching the catalogs is slow, please read chapter 8 to see how to improve speed in these situations. If you use a Windows server, the performance and stability of CDFinder does depend on the quality of the server software. The Services for Macintosh in Windows 2000 and Server 2003 seem to have prob- lems with the AFP protocol that Macs use to talk to the server. For best operation, make sure your server software supports AFP level 3.3. If you have problems, try to use a Mac and see if it works better for you. CDFinder Users Guide Revision: February 1, 2010 Page 20
  21. 21. 2.3 Cross-platform: CDFinder and CDWinder in a network As both CDFinder for Macintosh and CDWinder for Windows use the very same data format to store the catalog data, and both applications can use any folder to store this data, you cannot only share cata- log data between Macintosh computers, but also between Macs and Windows PCs! The technique used here is the same as described in chapter 2.2. But instead of just having Macs to be set up, you also install CDWinder on PCs. CDFinder Users Guide Revision: February 1, 2010 Page 21
  22. 22. CDFinder Users Guide Revision: February 1, 2010 Page 22
  23. 23. There are a few things to be considered here as well: Make sure that both platforms can access the CDFinder Database folder. Most current servers will allow that. It doesn't matter which computer platform the server software uses, as long as both Mac and Windows can access the catalog data folder. As Windows does not allow for some special characters in the names of files and folders, CDFinder will not use some of them when it comes to naming catalogs. The "/" is not allowed, a "." at the end of a name, and generally blanks at the end of names, too. For catalogs, that is no big deal, as the catalog file name can be different from the actual name that you see in the lists. But that same limitation is true for catalog data folder names, and in that case there is only one name... As CDWinder for Windows and CDFinder for Macintosh are developed and sold by two different com- panies, it is necessary to obtain licenses for the two applications separately. You will be able to cut a deal for larger licenses, however. Please contact sales@cdfinder.de for details on licensing CDFinder for Mac- intosh, and sales@cdwinder.de for details on licensing CDWinder for Windows. CDFinder Users Guide Revision: February 1, 2010 Page 23
  24. 24. 2.4 Preferences The Preferences window of CDFinder is the place to set up all important settings of the application. You can open that window by selecting "Preferences..." from the Edit menu (Mac OS 9) or from the applica- tion menu in Mac OS X. As CDFinder has a lot of settings to change, they are grouped into five sections. When you open the Preferences window, you will be presented with the first group, named General. It will look like this: CDFinder Users Guide Revision: February 1, 2010 Page 24
  25. 25. CDFinder Users Guide Revision: February 1, 2010 Page 25
  26. 26. The location of the CDFinder Database Folder is very important for CDFinder, and you can change it right here, by pressing the "Change" button, and then selecting a new database folder. Please notice that changing the CDFinder Database folder location will be activated immediately only if your copy of CDFinder is licensed. When you run a demo license, you will have to quit and re-launch CDFinder for this change to happen. The default location of the CDFinder Database Folder is a folder named "CDFinder Database" in your Documents folder. If you change this to any other folder, please keep the following in mind: 1. Do not use an entire volume for this. Usually, there are a lot of other folders and files on any volume already, and CDFinder will have to check every single file to see if it could be a catalog file. So that is not a good idea. Whatever you do, first create a new folder that is used exclusively by CDFinder! 2. If you wish to centrally store your catalog database on a file server, you must have a CDFinder Business License. Please ask for updates of your existing license, if you need one. 3. Do not use any folder inside /Applications, or the CDFinder application folder for the CDFinder Database Folder. If you update to a new version, you will probably delete the old CDFinder application folder, and if that also contained your cata- log files, these will be gone, too. CDFinder Users Guide Revision: February 1, 2010 Page 26
  27. 27. Please note that CDFinder will not copy any existing data files from the "old" to a newly selected Data- base folder, but instead CDFinder will just read all catalog data files of the new folder. If you want to move your catalogs from one Mac to a file server, it is necessary to use the Finder to actually copy the catalog files into the new folder as well. Name of the custom fields for Catalogs CDFinder offers you a unique new feature by providing five custom data fields that you can use to store additional information about your catalogs and disks. Here in the Preferences, you can change the name of these five fields. To edit the actual contents of any of these fields, just click into any such field in the main window of CDFinder, and wait for a second. A text input field will appear where you can edit the text. To turn on and off the display of these new columns, use the View menu, or the Appearance Pref- erences section. Play sound after some long actions As some operations in CDFinder, like cataloguing a volume, or performing a long Find operation, can take some time, you can chose to have CDFinder play a short sound after finishing the operation. CDFinder Users Guide Revision: February 1, 2010 Page 27
  28. 28. Support "Path Finder" CDFinder normally uses the Finder to open files in catalogs when they are double-clicked, or to copy files from Cataloged volumes to any location in the file system (you simply drag any item from a cata- log into the Finder), or to show you the location of any item (if you use the "Reveal in Finder" command in the Special menu). As the very popular Path Finder tool is used by many people as a Finder replace- ment, CDFinder can also send the above commands to Path Finder instead of the Finder. CDFinder Users Guide Revision: February 1, 2010 Page 28
  29. 29. CDFinder uses textual Labels you can assign to catalogs, catalog folders, or even cata- log items in any existing cata- log. These label values are internally stored as a number, ranging from 1 to 15. You can use the second group of the Preferences window to change the text that CDFinder displays for any of theses labels: CDFinder Users Guide Revision: February 1, 2010 Page 29
  30. 30. The Appearance group allows you to control what columns of data CDFinder will display in the several windows. As the main window is used to dis- play the list of all catalogs, is has a different set of columns than the catalog contents windows. The Found Items window behaves essentially just like any catalog con- tents window, except the extra col- umn that can display the catalog name. You can also quickly turn columns on and off by using the View menu. CDFinder Users Guide Revision: February 1, 2010 Page 30
  31. 31. Use Finder icons CDFinder can ask the Finder to provide a suitable icon for any file or folder in a catalog. If the original item of that catalog is currently online, that will even include the real icon and picture preview. If the original item of the catalog is not available locally, CDFinder will ask for a generic icon of an appropri- ate type, depending on the Filetype and Creator data of a file, and possibly also the name extension, if any. Please note that this feature does look nicer in all lists, but it will make the display process quite a bit slower, as CDFinder will have to ask for the icons, and depending on the number of locally mounted volumes, the number of items to be displayed, and on the Mac speed, that may take some time. CDFinder Users Guide Revision: February 1, 2010 Page 31
  32. 32. The Cataloging preferences group es- sentially contains all settings regard- ing the creation of new catalogs. Include Levels By default, CDFinder always catalogs an entire volume. If you wish to limit the catalog only to a certain number of folder levels, change this setting from All to something else. Please note that CDFinder can only compute the correct size of folders if the value of this setting is All. Automatic serial number for new Catalogs: CDFinder can assign a serial number to every catalog it creates. Here you can set up how that serial number will look like. It can have a prefix and suffix, but it can also just con- tain of a number. CDFinder Users Guide Revision: February 1, 2010 Page 32
  33. 33. Read version info of files (slow) If you want to use the version info of files and applications to narrow your searches, turn this option on. However, as CDFinder will have to open and read a whole lot of files to get that information, that may slow down the cataloging process considerably. Read Finder comments (slow) The Finder allows you to add a comment to every file and folder on your volumes. As CDFinder can only get the "Spotlight" comments by using a rather slow AppleScript connection to the Finder, this can be rather time consuming. Generate FileCheck (slow) Only CDFinder can generate a FileCheck value for every file in your catalog. This helps you to later en- sure that the file contents haven't been changed, or otherwise compromised. Use this to assure that the valuable disk with photo files is still entirely readable and the data unchanged. Use the Verify FileCheck data context menu command for either one file, or an entire catalog to have CDFinder check for modified file contents. Read Archives CDFinder is unique because it can look inside a number of very popular archive formats, and add the contents of these archive files to the catalog. While the older Compact Pro format is not very popular anymore, and the Apple Installer TOME format was only used in Mac OS 9 and earlier, the StuffIt for- CDFinder Users Guide Revision: February 1, 2010 Page 33
  34. 34. mat is still used today, and of course the newer ZIP and TAR archives are widely used in Unix and Mac OS X, and Windows (ZIP). The ".rar" archive format is also used in Windows, and CDFinder 5.6 can now read rar archive files larger than 4 GB, as they have a different structure. With CDFinder, you may even peek inside the StuffIt-Deluxe archive files named ".sitx". CDFinder uses the Spotlight importer for that task, and due to the limitation of their code, it can only read the names of all items inside one of these archives. Also, this requires Mac OS X 10.4 or newer, and StuffIt Deluxe 10 to be installed properly. If you are using StuffIt Deluxe 11, you need to manually copy or move the "StuffIt.mdimporter" from the Spotlight folder in the "StuffIt Archive Manager.app" bundle (open that bundle by using the "Show Package Contents" contextual menu command, and navigate through the Contents and Library folders to find the Spotlight folder) to the /Library/Spotlight location, so CDFinder can use it. The latest addition is the unique ability to catalog the contents of entire disk images as well! If you turn that on, CDFinder will look inside any disk image (file name ends with ".dmg", ".img", ".iso" or ".cdr", and now even ".sparseimage") it encounters while cataloging your disks, and adding the entire contents of that image to your catalog. Ignore CDFinder can also omit certain items from catalog files, like Invisible files and folders, dummy Icon files (used to build folder backgrounds), or Alias files. If you set CDFinder to ignore Package contents, all CDFinder Users Guide Revision: February 1, 2010 Page 34
  35. 35. items inside the "Contents" folder of bundles, packages, and applications (.app) are ignored. That can reduce the cataloging time a lot, and usually you may not want to see what is actually inside an applica- tion bundle. And finally, CDFinder reads the label values of files and folders by default, mapping them to the values you have set in the Labels group. If you don't want that, just have CDFinder ignore the labels. Read Media-Info CDFinder can read media info for a number of popular audio formats, like MP3, AAC, AIFF, and WAV. That media info includes the duration of a track, the encoding, bit rate, and in the case of MP3, AAC, and AIFF files, a lot of additional data that can be added to these files, the so-called Tags. These usually include the Artist, Title, Album title, even the lyrics and cover art, and a lot more extra information about the audio track. However, CDFinder can only read the information that were actually entered in an application like iTunes. If a file does not contain any of these Tags, CDFinder cannot read anything besides the duration and bit rate. CDFinder can also read EXIF and IPTC metadata, and photo attributes of JPG, TIFF, RAW, BMP and PICT files. This will give you a huge amount of new Find options that makes finding your files even easier! With CDFinder 5.5, this even includes XMP metadata written to files by Adobe Bridge, or other Adobe applications. CDFinder also supports "sidecar" XMP files. CDFinder Users Guide Revision: February 1, 2010 Page 35
  36. 36. Also, CDFinder catalogs metadata out of movie files, such as AVI, MOV, M4V, MP4, FLV, and even MPG movies. The metadata includes the duration of the movie, its height and width in pixels, the codec used to compress the movie, and the frame rate. To read more about how CDFinder uses Metadata, please see Chapter 3.9. Previews CDFinder can also create beautiful thumbnails of photos and videos during the cataloging process. While that of course slows down catalog a bit, and also increases the size of the resulting catalog files, having a visual preview of videos, images and photo files is a very powerful help finding particular files. Please read more about that amazing feature of CDFinder in chapter 18 for photos and chapter 24 for videos. The new CDFinder 5.7 can even read text excerpts of a range of text files, more in Chapter 25. .. always confirm these settings Normally, CDFinder uses the settings that you set here in the Preferences when a new catalog is created. If you wish to quickly change these settings just for one new catalog you are about to create, just hold down the Command key while you drop a volume or folder into the main window of CDFinder, and you will see a very similar settings window in which you can change these settings for that one catalog. If you always want to see that settings window for every new catalog you create, simply check this op- tion. CDFinder Users Guide Revision: February 1, 2010 Page 36
  37. 37. The fifth and last group of the CDFinder Prefer- As Audio-CDs usually do not contain the actual ences contains all settings in regards of Audio- textual names of titles and tracks, CDFinder can CD cataloging. read that data from the old "CD Remote Pro- grams" file maintained by the old AudioCD player from Apple, and iTunes. Also, there is a large database in the Internet that contains the track names of thousands of Audio-CDs, named freedb.org. CDFinder can access that database, too. You can select which one of the freedb servers you want to use, or even type in a possible local freedb server you may have set up. In any case, the lookup at freedb requires a valid email ad- dress. Please type that in, too, so the catalog- ing of Audio-CDs can work. CDFinder Users Guide Revision: February 1, 2010 Page 37
  38. 38. Finally, you may wish to Acknowledge data for every CD, because for some CDs, there are multiple entries in the database, or even incorrect ones. Also, for CDs with a very few tracks, it is hard to com- pute the unique value for that disk, and the lookup at freedb may generate a lot of incorrect results. Why freedb and not CDDB? CDFinder does not support the similar database named CDDB, or newer: Gracenote. The reason for that is entirely financially, because the Gracenote guys want big money from developers to access its data. Which is quite a bit unfair, because most of the data in the Gracenote database was typed in by thou- sands of users worldwide entirely for free. Also, the license agreement of Gracenote contains a lot of possibly extremely expensive clauses. Because of that, we won't afford the risk to use CDDB or Gracenote. Any changes you make to the Preferences are saved and activated by pressing the Save button. If you press Cancel, CDFinder will continue to use the old preferences values. The Apply button allows you to activate your changes without closing the Preferences window. CDFinder Users Guide Revision: February 1, 2010 Page 38
  39. 39. 2.5 Updating to a new version of CDFinder Every few months, a new version of CDFinder is available. Such a new version usually contains fixes to known problems, and a lot of useful new features. As these updates are most of the time free of charge, it is very recommended to stay up-to-date and run the most current version. The easiest way to see if there is a new version of CDFinder is available is using the build-in version checker! It is named "Check for new version of CDFinder in the internet...", and can be found in the Help menu. This of course requires an internet connection. If you use that version checker, a window similar to this one will appear: CDFinder Users Guide Revision: February 1, 2010 Page 39
  40. 40. In this case, the currently running CDFinder has version 3.6.4, while a new version 4.1 is available on the web site. To download the new version, all you have to do is click into one of the two Download buttons. CDFinder will then open your default network browser, and ask it to download the new ver- sion. Once the download is finished, you can install the new version, as described in chapter 1. Then all you have to do is run the new version, and then delete the old one. CDFinder will remember all your settings, as they are stored in the CDFinder Preferences files. WARNING! Make sure you don't delete your CDFinder Database folder together with the old version. Some users store their catalog files inside the CDFinder application folder, even though that is really not recom- mended. If you do that, deleting the old CDFinder application folder will of course also delete your catalog data files, which is not a good idea. To find out where CDFinder stores the catalog data files, run the new copy of CDFinder, and select the Preferences menu command. You will then see the location of the CDFinder Database folder. Also, you can simply use the Reveal in Finder command of the Special menu, if the main CDFinder window is the active window, and no catalog or folder is selected. In that case, CDFinder will show you the Database folder in the Finder. CDFinder Users Guide Revision: February 1, 2010 Page 40
  41. 41. 3. Catalog your data To start using CDFinder, it is first a good idea to Catalog your volumes (hard disks, CD-ROMs, DVD- ROMs, DVDs, Audio-CDs, iPods, BlueRay disks, USB-Sticks, and such). Remember that you can also just catalog certain interesting folders instead of entire volumes, if you want to! Creating a catalog basically means that CDFinder reads all the information about a volume, the names of all files and folders, their creation and modification dates, their sizes, and much more. CDFinder even reads detailed information about songs, photos, and videos, or the version of files as well. This data is then stored inside a file called the catalog file. That file is placed in your CDFinder Database folder. CDFinder names that file according to the volume name, if possible. Creating a catalog must only be done once for every volume. If the contents of the volume change, the catalog of this volume in CDFinder can be updated as well, so it reflects the actual status of the volume. But if the volume cannot change, like a CD-ROM, you only have to Catalog it once. After CDFinder has created a catalog of a volume, a new entry will appear in the main window of CDFinder. This main window is basically a list of all catalogs that CDFinder is aware of. CDFinder Users Guide Revision: February 1, 2010 Page 41
  42. 42. 3.1 Catalog one disk To create a new CDFinder catalog of a disk, you can either simply drop the icon of the volume from the Finder into the main window of CDFinder, or use the "Catalog Volume" menu command in the File menu. Of course, you can also click on the "Catalogue" button the toolbar, or – if you have the CDFinder CMM installed – select a volume in the Finder, and use the context menu to Catalog it. CDFinder Users Guide Revision: February 1, 2010 Page 42
  43. 43. 3.2 Catalog multiple volumes (Batch Catalog) If you have a whole stack of CDs, DVDs, hard disks, or other volumes you need to Catalog in CDFinder, the "Batch Catalog" command in the File menu will help you a lot to accomplish this. If you select "Batch Catalog", you will see this window: CDFinder Users Guide Revision: February 1, 2010 Page 43
  44. 44. All you have to do now is to insert the first disk you wish to catalog. Once CDFinder detects a new vol- ume appearing on the Desktop, it will automatically start to create a catalog of this volume. That even works if multiple volumes appear at the same time, e.g. if you have two DVD drives, or connect several external hard disks at once. Afterwards, CDFinder will eject the disk, thus giving you the chance to insert the next one. This even works for so-called multisession disks, which contain more than one volume on a medium. If there is still a disk contained in your disk drive, or any other ejectable volume is present, they will appear in the "Eject:" menu in the bottom window. Then you can eject them at this time. That menu also includes a list of all disk burners on your Mac, because CDFinder can open the try of these for you, as well. For all new catalogs to be created, you can also specify the comment, location, and label values. If you use folders to organize your catalogs, they will appear in the "Put in Folder:" menu right. If you select one of these, CDFinder will put all new catalogs into that folder for you. To learn more about grouping your catalogs in folders, please read chapter 4. You can continue to work with CDFinder even while the Batch Create window is displayed. That allows you to rename or organize your new catalogs just after they are created, without interrupting the flow of your work. CDFinder Users Guide Revision: February 1, 2010 Page 44
  45. 45. 3.3 Catalog settings CDFinder can read a lot of important information and metadata about the files and folders on the volumes it Catalogs. As some of these information may not be of interest for you, and reading all of them can be quite time consuming, you can of course select how much information CDFinder should read for you. Please see chapter 2.5 Preferences for more details of the Preferences. If you wish to override the Preferences for a particular volume, just hold the Command key while you drop the volume from the Finder into the main window of CDFinder. This win- dow will appear and allow you to change the cataloging settings for this one volume. CDFinder Users Guide Revision: February 1, 2010 Page 45
  46. 46. 3.4 Automatically catalog volumes when they are ejected CDFinder offers you two possible solutions for this problem. 1. Use the CDFinder CMM If you have installed the CDFinder CMM, as described in chapter 2.1, you can create a catalog of a vol- ume and eject it directly in the Finder! Simply select one volume in the Finder, and hold the Control key while you click on the volume. A Con- textual Menu will appear. One entry of this menu is named CDFinder, and it contains a submenu with a couple of useful commands. One of them is called "Create a catalog of volume and eject". If you select that, CDFinder will open, create a catalog of the volume, and eject it afterwards. All automatically! 2. Use the "Update in CDFinder & Eject" application Also as described in chapter 2.1, this is an optional install. All you have to do is drag and drop one or more volumes not in the Trash to eject them, but onto this application. It will open CDFinder and Cata- log the volumes automatically for you, and eject them afterwards. For the best use, place that little Ap- pleScript application on your desktop near the Trash, or in the lower right corner of the Desktop. CDFinder Users Guide Revision: February 1, 2010 Page 46
  47. 47. 3.5 Update existing catalogs Only when you create a catalog of a read-only disk like a CD-ROM, can the content of the volume never change. The contents of all other volumes can change all the time. To keep CDFinder aware of any changes to a volume, it is necessary to update the catalog from time to time. Fortunately enough, CDFinder makes that a very easy task. There are several ways to update a catalog. 1. Select an existing catalog in the main window and use the "Update Catalog..." command in the File menu or context menu. If the volume that this catalog belongs to is online, CDFinder will simply up- date the catalog. If the volume is not available, CDFinder will ask you to insert it. You can even select multiple catalogs for this command, and CDFinder will update them one-by-one. 2. If you attempt to create a catalog of a volume that has already been Cataloged, CDFinder will detect that and ask you if you wish to create a new catalog, or update the existing catalog. What is the difference between updating a catalog, and creating a new one? CDFinder Users Guide Revision: February 1, 2010 Page 47
  48. 48. Well, when updating a catalog, CDFinder keeps the catalog comment and name. Also, all comments and labels for items inside the catalog are preserved, so if you have used comments a lot, you won't have to enter them again. Even during an update, CDFinder will change the volume icon to the cur- rently used one, and of course update volume statistics such as the free space on the volume. Starting with CDFinder 5.1, the new QuickUpdate dramatically increases the speed of the updating, if any metadata is involved. CDFinder accomplishes that by simply keeping the existing metadata of un- modified files, and is thus a lot faster. With CDFinder 5.7 and newer, you can even update your catalogs automatically at a given time, by us- ing the new Automator Action and iCal. More about that in Chapter 3.13! CDFinder Users Guide Revision: February 1, 2010 Page 48
  49. 49. 3.6 Import existing catalogs of other applications CDFinder is the only available tool that can import your existing catalog files created in eight other formats, as well as three XML Export file formats as well! Currently, CDFinder directly imports files created by Disk Wizard Iomaga FindIt CatFinder Portents DiskTracker (both 1.x and 2.x formats) Catalogue Disk Recall Neometric Catalog CDFinder can also import the XML files created by the export of Broken Cross Disk Manager (Win- dows), as well as Advanced Disk Catalog (ADC for Windows). CDFinder Users Guide Revision: February 1, 2010 Page 49
  50. 50. With the additional "CDFinder Transporter (iView)" application, you can even convert Microsoft Ex- pression Media or iView MediaPro XML export files to CDFinder catalogs. If you are using any of these applications, the switch to CDFinder will reward you with the ability to seamlessly continue working with your data, without the need to re-create all these catalogs again. To import any of the listed catalog or export file, simply drop one or more of them into the main appli- cation window of CDFinder. CDFinder will recognize them and import them. You can also just use the "Import..." command in the File menu. Where are these catalog files located? The discontinued Neometric Catalog stores a huge and bloated database file named "Catalogdatabase.catalog" in /Users/yourname/LibraryApplication Support/Catalog/. If you look at the sheer size of that catalog file, you can understand why Catalog is so slow when launching and quit- ting, and why it eats up so much memory. Fortunately, after the import into CDFinder, that catalog data is small, compact, and can be accessed with the usual amazing speed of CDFinder. Iomega FindIt stored the catalog files in the Preferences folder of Classic, but in a folder named "Findit's Library ƒ". Disk Wizard also used that location, but its catalog folder name was "Wizard's Library ƒ". CatFinder, Disk Recall and Catalogue allowed you to freely select the location of the catalog file folder, so you know where these are stored better than me. CDFinder Users Guide Revision: February 1, 2010 Page 50
  51. 51. The same is true for Portents DiskTracker, which stores the catalog data in documents files you can place anywhere. If you use the Broken Cross (Broken X) Disk Manager on Windows or Advanced Disk Catalog (ADC for Win- dows), you need to Export one or all of your catalogs into a XML file (make sure NOT to add any meta- data, as these usually corrupt their export files). Then transfer that XML file to your Mac and import it into CDFinder. If that export file gets too large, just export the catalogs in several sections. Please do not drop whole folders of catalog files into CDFinder, as that will only let CDFinder create a catalog of that folder, but it won't import the files that way. Please notice that the Import function was not designed to import files created by CDFinder itself! Sim- ply copy those into your CDFinder Database folder to be recognized the next time CDFinder launches. Of course, as CDFinder reads a lot more information during the creation of a catalog than any of these other tools, it is a good idea to update these catalogs in CDFinder anyway. But you don't have to do that immediately, but you can do that whenever you have some spare time. CDFinder needs the FileType/Creator information of the catalog files to properly detect the type of the file. If the catalog files were copied across a Windows server, or compressed and uncompressed using certain compression tools, they may have lost that metadata, and CDFinder won’t recognize them CDFinder Users Guide Revision: February 1, 2010 Page 51
  52. 52. automatically. However, you can set the FileType/Creator of these catalogs to their old values using a utility such as FileBuddy. Here is a list of FileType/Creator codes that CDFinder recognizes. Please note that these are all four characters each. Catalog Format! ! FileType! ! Creator Disk Wizard! ! ! disk! ! ! Mgc? Iomega FindIt! ! disk! ! ! FdIt Disk Tracker 1.x! ! CTLG!! ! dTrK Disk Tracker 2.x! ! CTL2! ! ! dTrK Disk Recall 1.x! ! FCDA!! ! F1CT CatFinder! ! ! CDFL! ! ! CDMN Catalogue 2.x! ! catd! ! ! catl Catalogue 3.x! ! catd! ! ! cat3 If you have been using the old software named Catalogue 3.0b2 or 3.0b4, please note that the catalog file format of that beta software was never really finished, and contains numerous problems in the file for- mat. CDFinder will try its best to import as much data as possible, but in some cases, that may leave some files or folders out of it. If you have any such problematic catalogs, please simply re-catalog these few volumes in CDFinder. CDFinder Users Guide Revision: February 1, 2010 Page 52
  53. 53. 3.7 Audio-CDs CDFinder can Catalog your entire Audio-CD collection, too! All you have to do is insert any Audio-CD into your Mac, and Catalog it with CDFinder, as you would any other volume. CDFinder automatically detects the fact that it is an Audio-CD, and will contact the freedb.org, or use the local iTunes files to obtain the song names and CD name. Please read more about the necessary settings for this function in chapter 2.5: "Preferences" and chapter 18: "CDFinder & Audio-CDs" CDFinder Users Guide Revision: February 1, 2010 Page 53
  54. 54. 3.8 Catalog just folders instead of entire volumes CDFinder can also catalog any data folders, as well as entire volumes. That is quite useful if a volume just contains one folder you are really interested in, or if you have multiple folders on a volume that you want to Catalog for different purposes, or in into different catalog data folders. To Catalog a folder, simply drop it into the main window of CDFinder. That's it! In the CDFinder window, all catalogs that are actually just folders, have a slightly modified icon: CDFinder Users Guide Revision: February 1, 2010 Page 54
  55. 55. In this case, "Official Testing Volume" is a catalog that was created from a folder. Please note the blue folder icon on the bottom right area of the catalog icon. The other catalog is a "normal" volume, thus it doesn't have that folder badge. CDFinder treats folder catalogs just like any other catalogs, and CDFinder will know where the folder was located when the catalog was created. If you wish to update such a catalog, CDFinder will find and use the right folder. This is even true for catalogs created on the Windows platform by CDWinder for Windows! CDFinder 5.7 will now also calculate the actual size of all items in the folder, and display this as the size of the catalog in the list, as well as a new item in the Inspector: Additionally, the custom icon of the cataloged folder is now used for the catalog icon in CDFinder: CDFinder Users Guide Revision: February 1, 2010 Page 55
  56. 56. 3.9 Metadata Audio Metadata CDFinder can read the duration, bit rate and To help you Find your files even better, sample rate of AIFF, WAVE, MP3, and AAC CDFinder will not only read the name of a file (as (.m4a, .m4b, .m4p, and the Apple iPhone ring- some other primitive tools do that), but also a tone files, all created by Apple iTunes) files. Also whole variety of additional information, the me- supported are FLAC (Free Lossless Audio Co- tadata. dec) and ALAC (Apple Lossless) encoded song files. Please note that you can control which of these metadata items CDFinder will read during cata- It will also read the textual tagged data, such as loging. As obtaining some of these data items can Title, Author, Composer, Album, Track number, be very slow, you may wish to tweak these set- Year, Genre, Comment, Lyrics, Cover Art, and tings properly. Please read chapter 2.5 for more the encoding application of MP3, AAC, and AIFF details on the Preferences of CDFinder. files. You can add these tags to your audio files using Generic File Metadata iTunes or a MP3-Tag editor, such as ID3X. CDFinder reads the creation and modification date of every file, its Finder label, the Spotlight CDFinder also supports direct cataloging of en- comment, the version, and the size. tire Audio-CDs, please read chapter 18 for more details. CDFinder Users Guide Revision: February 1, 2010 Page 56
  57. 57. Photo Metadata For JPG, TIFF, PICT, and BMP files, CDFinder will read the color depth and the size of the photo. For TIFF, JPG, PSD, and RAW photos, CDFinder will also try to read EXIF and IPTC data. CDFinder also reads XMP data out of many photo formats, including EPS and PDF, making a direct integration into Adobe Bridge and all other Adobe products possible. EXIF stands for "Exchangeable Image File Format" and is a standard of storing metadata in files, created by the "Japan Electronics and Information Technology Industries Association", JEITA. Here is an example of EXIF data as it is displayed in the Inspector window of CDFinder. This par- ticular file even has GPS coordinates embedded to it: CDFinder Users Guide Revision: February 1, 2010 Page 57
  58. 58. IPTC stands for "International Press Telecommuni- cations Council". This Organization has created a standardized way of adding textual information to data files of any kind. This extra information can be very helpful to organize the actual con- tents of the files. For Macintosh users, there are several ways of adding and reading IPTC data of photo files, of- ten Adobe Bridge is used for this. Here is a screenshot of the IPTC file info in the Inspector window of CDFinder: CDFinder Users Guide Revision: February 1, 2010 Page 58
  59. 59. Video Metadata Starting with CDFinder 5.5, some important me- tadata of movie files is also placed in the cata- logs. This contains the duration, dimensions, format, frame rate, and codec of the video. Supported movie file formats at this time are MOV, AVI, M4V, MP4, FLV (Flash Video!), 3GP, and MPG. Make sure to turn on the setting in the CDFinder Preferences that will read this metadata when cataloging. CDFinder Users Guide Revision: February 1, 2010 Page 59
  60. 60. 3.10 The Inspector As seen in the previous chapter 3.9, CDFinder can read a lot of useful metadata of your files. To display them all in the list window would be a real problem for your screen real estate. Of course, you could buy a nice 30" screen, but fortunately enough, there is a better way that is a lot cheaper... Introducing the Inspector. To display it, either click on the Inspector button in the toolbar of the main window, or use the new "Inspector" menu command in the File menu. For any selected item, CDFinder will display all known details. This is true for any catalog or catalog folder, any items inside a catalog, or any Found Items, but not for the results coming from Spotlight. Also, CDFinder will currently only display the details of a single item. If you select more than one item at once, the Inspector window will stay empty. You can change the size and position of the Inspector window, and CDFinder will remember that for the next time you will use it. CDFinder Users Guide Revision: February 1, 2010 Page 60
  61. 61. The menu command – as well as the toolbar but- ton in the main window – will toggle the Inspector window, so if the Inspector was visible, using that command will hide it, and vice-versa. So you can use the keyboard shortcut Cmd-Alt-I to quickly hide the Inspector window for a short time, and then show it again. The data that is displayed in the Inspector is grouped in segments. You can at any time dis- play the contents of a segment or hide it, by us- ing the little triangle just in front of the name of the segment. CDFinder Users Guide Revision: February 1, 2010 Page 61
  62. 62. 3.11 Print Covers To print CD labels, DVD box covers, or Jewel Case inlays and booklets, you can use the new Cover Print feature of CDFinder. Just select one or a few catalogs in CDFinder, and select Cover Print from the File menu. A new window will appear like this one: This window shows the selected template, al- lows you to switch between the selected catalogs, and shows a preview of how the printed cover will look like. CDFinder Users Guide Revision: February 1, 2010 Page 62
  63. 63. If you need any special template, just let us know and we will see if we can come up with a new template. You can change the size of the window to enlarge the preview area and to see more details of how the printed cover will look like. The menu on the top right allows you to chose which one of the selected catalogs should appear in the preview. The very flexible approach that CDFinder uses here is based on templates. Sixteen of them are already installed and come with CDFinder 5, but But of course, all selected catalogs will get their many more are in the making. cover printed when you hit the Print button. CDFinder Users Guide Revision: February 1, 2010 Page 63
  64. 64. 3.12 AutoMount Whenever you catalog or update a server volume, CDFinder 5.1 and above store some extra informa- tion in the catalog, and will mount that server volume for your every time it is needed, such as when you do a Reveal in Finder for a file in such a catalog. To see if a CDFinder catalog actually contains AutoMount data, use the Inspector window for the cata- log: You can then also manually mount the server volume at any time directly from inside CDFinder, by us- ing the context menu: CDFinder Users Guide Revision: February 1, 2010 Page 64
  65. 65. 3.13 Update Catalogs automatically at a certain time Many people kept asking for a way to have CDFinder automatically update certain catalogs at a certain time. That makes a lot of sense if you use CDFinder to catalog huge server disks whose content will change often. Until now, we have always suggested writing a small AppleScript to solve that dilemma, but no more! CDFinder now comes with a cool Automator Action called Catalog Disk which give you very simple access to CDFinder cataloging. Note: Make sure that your CDFinder 5.7 is installed in the Applications folder, or a subfolder of that, or the Automator Action won't appear in Automator. Combined with Apples iCal, you can then schedule your Cataloging in any way you want! To get this to work, open Automator.app, and when asked to create a new workflow, choose the iCal Alarm template. Then, add the Get Specified Finder Items action to your workflow, and then the Catalog Disk action. Set up all parameters to your need. CDFinder Users Guide Revision: February 1, 2010 Page 65
  66. 66. CDFinder Users Guide Revision: February 1, 2010 Page 66
  67. 67. Then save the action with a nice name, and Automator will open iCal for you, and already schedule it to run. It is that simple! Repeat that schedule in iCal as often as you need it, like maybe daily. Or create any number of new schedules at different times as well. This works back to Mac OS X 10.4 Tiger, but there you need to Export the new Automator workflow as an iCal Alarm, and have to set up the new schedules manually. CDFinder Users Guide Revision: February 1, 2010 Page 67
  68. 68. 4. Organize your catalogs For every entire disk or data folder that you Catalog, CDFinder will create a data file of the same name inside the CDFinder Database Folder. Every catalog file that is stored in the CDFinder database folder will be displayed in the main window of CDFinder. This is the main window of CDFinder, displaying a list of catalogs: CDFinder Users Guide Revision: February 1, 2010 Page 68
  69. 69. (Please notice that the divider between the two display lists in the main window is moved all the way to the right in this example. You can drag that "splitter" to your preferred location at any time, and CDFinder will of course remember your choice) If you have more than a few dozen volumes cataloged, this list will grow quite long. Fortunately enough, CDFinder offers some good ways to organize your catalogs. One way is the ability that you can assign labels to catalogs (as well to any items inside these catalogs!). That label is displayed in a separate column in all list windows, and you can freely change the text for the 15 labels available to you (using the Preferences). It gets really powerful with the labels when it comes to the Find operation, as you can limit the Find to use only catalogs of a specific label, if you wish. But labels still do not solve the problem of a possibly large list! Folders come to the rescue, just as they do when you organize your files in the Finder! CDFinder Users Guide Revision: February 1, 2010 Page 69
  70. 70. 4.1 Create and use catalog folders It is really easy to create a new folder to group your catalogs: Make sure that the main window of CDFinder is active. Then use the New Folder command in the file menu, or hit the "New Folder" button in the toolbar. A new folder will be created and selected immediately. If you had previously selected one folder, the new folder will placed inside that folder. If a catalog was selected, the new folder is placed at the same level as that catalog. CDFinder Users Guide Revision: February 1, 2010 Page 70
  71. 71. You can then start typing a new name for the new folder. That's all. You can then move catalogs into that folder using the same drag&drop functions that you use in the Finder. You can always rename a folder in CDFinder by using the Get Info window, or just by clicking on the name of the folder and hovering with the mouse over it for a moment. A text input field will appear, ex- actly as it does in the Finder. Of course, you can create folders inside of other folders, and also move folders around. Whatever you do, CDFinder will mirror your actions in the CDFinder Database folder. So whenever you create a folder, CDFinder will do the same in the Database folder. Whenever you rename a folder, CDFinder will do that, too. You can see that by having CDFinder reveal the CDFinder Database folder in the Finder using that command in the Special menu. So the next time you launch CDFinder, the CDFinder Database folder will be fully scanned for every folder and catalog file inside, and CDFinder will then build the main window contents list from that in- formation. CDFinder Users Guide Revision: February 1, 2010 Page 71
  72. 72. 4.2 Rename catalogs You can not only rename the folders that you have created to organize your catalogs, but you can even rename the catalogs as well! That is a very handy feature if you Catalog a volume with a really stupid name, such as "New Volume" or such. Sometimes, CD-ROMs that come with Mac magazines have funny names as well, and so you can rename them in CDFinder. The procedure is the very same as with the folders, either use the Get Info window of a catalog to change the name, or edit it directly in the main window. Of course, CDFinder always remembers the original name of the volume when it was cataloged! CDFinder Users Guide Revision: February 1, 2010 Page 72
  73. 73. 4.3 Add information to find the location of the disks, and more Now that you have cataloged all your disks, you still have the problem of finding a specific disk in real life! If you have them stored in a nice shelf and maybe put numbers on them, CDFinder can help you there as well. Every catalog, in fact every item in CDFinder has a comment field, and seven more extra fields you can use at your leisure. You can enter any text you want there. The Location field is perfect to write some notes about where the disk is physi- cally stored. For example, I store my DVDs in a shelf and number them. I then write that number into the Location field of the catalog. Every time I need to actually get the disk, I always know where to find it. CDFinder Users Guide Revision: February 1, 2010 Page 73
  74. 74. You can also directly write the data into the Lo- cation field, just like in iTunes. Click into the field, leave the mouse cursor right over the field, and wait for a second. Then, like magic, a new edit field will appear and you can type in your text. CDFinder Users Guide Revision: February 1, 2010 Page 74
  75. 75. 4.4 Change the icon of a catalog A very cool feature of CDFinder is the fact the actual icon of a volume gets cataloged as well. So you can usually see the same icon of the volume in the Finder, and in CDFinder as well. Some- times, that is just a pain, as some volumes have very ugly icons. Fortunately enough, in CDFinder, you can change the icon of any catalog! The process is similar to that you use in the Finder to change icons. Select the catalog whose Use Copy or Paste in this menu to either copy icon you want to change, then use the Get Info the icon to the clipboard, or paste in a new icon command of the File menu. A new Get Info win- from the clipboard. dow will appear. The little arrow icon just right to the icon is a little menu. CDFinder 5.7 now supports any icon or photo format, so you can copy any photo, and paste it here as a catalog icon. CDFinder Users Guide Revision: February 1, 2010 Page 75
  76. 76. 4.5 Back up your catalog data Once you created many catalogs, you may wonder if it would be a good idea to make a backup. Well, yes, that is indeed a good idea, as you probably spent quite some time to Catalog your disks, and it is quite simple to backup your data. As you could see above, CDFinder stores all catalogs inside one single folder, called the CDFinder Da- tabase folder. All you have to do is back up that entire folder with all files and folders inside it, and you are done! To see what folder CDFinder uses to store all that data, you can open the Preferences window and sim- ply look: CDFinder Users Guide Revision: February 1, 2010 Page 76
  77. 77. Or you can select the main window of CDFinder, make sure no catalog or folder is selected, and use the Reveal in Finder command in the Special menu. CDFinder will then ask the Finder to show you the data folder, wherever it might be located. It will even select that folder for you! Also, CDFinder will display the location of the Database folder in a help window if you hover with the mouse above the top of the main window: Then it should be really easy for you to copy that folder to a backup of any kind, maybe a CD-R or something similar. CDFinder Users Guide Revision: February 1, 2010 Page 77
  78. 78. 4.6 Database Status The database of CDFinder can grow quite large over time. The Database Status window, which you can open with the Special menu command of the same name, tells you the exact details: CDFinder Users Guide Revision: February 1, 2010 Page 78
  79. 79. In this case, the Database folder contains 2176 catalog files with more than 12 million items in them. That is quite a lot of data, almost 800 MByte, to be precise. CDFinder Database Folder Location That is the folder that CDFinder uses to store your catalog files, one for every volume or folder you Catalog. Using the Change button, you can select a different folder. Or you could use a small Ap- pleScript, or the Preferences as well. Database Cache Memory To speed up operations, CDFinder tries to load as much of your catalog data into memory as possible. As that might influence other applications running at the same time on your Mac, you can limit the amount of memory that CDFinder uses for that purpose. The largest amount possible is 80% of the physically installed memory of your Macintosh. Currently Used This shows how much of the Database Cache Memory is currently in use. You can use the Release but- ton to unload every single catalog from memory to free up space for other applications. CDFinder Users Guide Revision: February 1, 2010 Page 79
  80. 80. Update Automatically For users of a CDFinder Business License only. This causes CDFinder to keep checking your Database folder for new, deleted, or modified catalogs. That makes a lot of sense when you run CDFinder in a network, and host the Database folder on a server. The setting slow or fast influences how often CDFinder checks for changes in the Database folder, which will influence your network performance. If you have a speedy network and make lots of changes to the CDFinder Database folder, set this to fast, in other cases the setting slow might be enough. Also, to immediately force CDFinder to re-scan the Database folder for any new catalogs, you can use the "Reload Database Folder" command in the Special menu. CDFinder Users Guide Revision: February 1, 2010 Page 80
  81. 81. 4.7 Move your CDFinder to a new computer If you wish to move your catalog database from your existing Mac to a new one, follow these instruc- tions: 1. Install the current version of CDFinder on your new Mac, and enter your license key. 2. Copy the CDFinder Database Folder from the old to the new Mac. If you don't know where your Da- tabase Folder is located on your old Mac, please open the CDFinder Preferences window on your old Mac, and look at the "Database Folder Location" value. That is where CDFinder stores the catalog files, and that folder must be copied to the new Mac. 3. On the new Mac, once you have copied the full Database Folder to a proper location, maybe your Documents folder, simply show CDFinder where that folder is located. That was all. This technique can also be used if you are extending your Personal License to a Business License, and you want to share your CDFinder database with other Macs or PCs (running CDWinder for Windows) in your network. In this case, copy the CDFinder Database folder from your local disk to a shared server volume, and then change the "Database Folder Location" setting in the Preferences to point to the new folder on the server. CDFinder Users Guide Revision: February 1, 2010 Page 81
  82. 82. Please do NOT try to "Import" the catalogs, as the Import feature in CDFinder is only intended for cata- log files of other applications. See chapter 3.6 for details. Also, do NOT drag the CDFinder Database folder into the main window of CDFinder, as that will create a catalog of that folder, and that is not what you want. See chapter 3.8 for details. CDFinder Users Guide Revision: February 1, 2010 Page 82
  83. 83. 4.8 Customize your CDFinder Database with the Custom Fields A very powerful new feature can be used to fully customize your database to your needs. CDFinder gives you five custom fields for catalogs. You can set up the names of these fields in the CDFinder Preferences, display them in the main window by using the View menu settings, and then edit their values directly in the main window by simply clicking into the fields, as you do in iTunes. Here are some examples on how you can use the custom fields. DVD Collection Imagine you catalog your video DVD collection. You can set the names of the fields like this: CDFinder Users Guide Revision: February 1, 2010 Page 83
  84. 84. Then catalog your DVDs and edit the fields to contain this: CDFinder Users Guide Revision: February 1, 2010 Page 84
  85. 85. Archive of finished projects If you create projects for customers, and after you are done with the projects, you burn them on archive CDs or DVDs, you can set the names of the fields like this: Then you could place data like this in the custom fields: CDFinder Users Guide Revision: February 1, 2010 Page 85
  86. 86. 5. Find The most important function in CDFinder is probably the Find operation. It allows you to quickly search your entire catalog database, or a specific part of it. You can define all kind of special Find pa- rameters to help you local the files or folders you need, and CDFinder offers several ways to quickly run the Find operation. If you just need a super quick way of finding anything, you can now use the Quick Find function, di- rectly in the toolbar of the main CDFinder window. Once you type in your text and hit the Return key, CDFinder will immediately start to search all catalogs for any items that contain that text. That equals the Any Text parameter of the Find window. CDFinder Users Guide Revision: February 1, 2010 Page 86
  87. 87. By default, Quick Find searches All catalogs. If you wish to limit the scope of the Find to the selected catalogs, or maybe even search the Catalog Info only, you can use the little menu connected to the mag- nifying glass symbol. Any more serious Find operation requires the use of the Find window, where you can specify any type of Find parameter possible... CDFinder Users Guide Revision: February 1, 2010 Page 87
  88. 88. 5.1 Single Parameter Find The initial setup of the Find window consists of a single Find parameter. It will look like this: The first menu at the top allows you to select which catalogs are to be searched. As shown here, the de- fault is "every catalog file". To speed up your search, you can use Labels for your catalogs, and then search only catalogs of a specific label. CDFinder Users Guide Revision: February 1, 2010 Page 88
  89. 89. Or you can select catalogs or catalog folders in the main window of CDFinder and have the Find only search the selected items. If you are only interested to find specific catalogs, you can use the "catalog info only" choice, and CDFinder will not search the items inside the catalogs, but just the catalogs them- selves. This is all done with that first menu. The middle of this window contains the actual Find parameter. Here you can tell CDFinder exactly what type of information you are looking for. This part consists of three sections. The first is a menu on the left. This contains the type of value you are looking for. In this case, the "Any Text" of an item. The second is another menu where you tell CDFinder the type of match you want. The third part is the text filed to the right, where you can type the value you want to be found. Most of the Find types are very obvious, like the "Name" searches the names of all items, the "Comment" for the comment, if any, while the "Size" checks the size of files and folders. The "Duration" is a little bit more interesting, as it checks the duration of any type of audio track. This currently contains MP3, AAC, AIFF, and WAV files, but in the future, this will be true to movies as well. CDFinder Users Guide Revision: February 1, 2010 Page 89
  90. 90. One particular powerful Find type is "Any Text". This will ask CDFinder not only to search the name and comment of any item, but also any other textual fields that the item may contain in the CDFinder catalog. Currently, this is most interesting for MP3, AAC, and AIFF files, as they can contain a large number of textual items, such as the artist, composer, genre, comments, and much more. Another powerful addition to the Find parameters is the new Path type added in CDFinder 5.5. That allows you to search for all items contained in a folder with a certain name, and all its subfolders. To Find files or folders that were created or modified at a specific date, or a date range, use the "Creation date" and "Modification date" types. These will bring a date input section to the right of the parameter line,. To change either the day, the month, or the year, simply click into the value you wish to change, and use the appearing arrow buttons to change it. It will look like this: Two more Find types may sound suspicious, but they are not. These are "Filetype" and "Creator". If they are selected, you can enter up to four characters of text into the text input area on the right. These are CDFinder Users Guide Revision: February 1, 2010 Page 90
  91. 91. the usually invisible Creator and Filetype codes that are used in Mac OS Classic, and by many applica- tions in Mac OS X. They provide a very powerful way to determine a file type by a much safer way than the fragile text suffix to the actual name of the file that is becoming more popular lately. CDFinder Users Guide Revision: February 1, 2010 Page 91
  92. 92. 5.2 Two Parameter Find If you press the green "+" button in the Find window, CDFinder will display as second set of Find pa- rameters. The window will then look similar to this one: If you wish to return to a single Find parameter, just press one of the two "-" buttons, and that row will go away. CDFinder Users Guide Revision: February 1, 2010 Page 92
  93. 93. The next sets of Find parameters have exactly the same choices as the first one. One important extra menu has to be considered, though. It is the "AND" or "OR" menu located between the two parameters. This option makes quite a large difference, and is often ignored, but it would be a good idea to know what it is all about. If the menu is set to "AND", CDFinder will only add new items to the Found Items list if the item satis- fies both Find parameters. That is very useful to narrow down a search that would otherwise yield too many results. In the above case, we would be searching only MP3 files that also would contain the text "Hodgson" in their name. If the menu would be set to "OR", the Find operation would turn up dramatically different results! In that case, CDFinder would add every MP3 file to the Found Items list, and also every single item that contains "Hodgson" in the name. Understanding and using this tool carefully can quickly provide the best results for your Find opera- tions. Bonus Feature! Thanks for reading this cool CDFinder Users Guide! As an extra reward, here is an ex- clusive bonus feature of CDFinder 5.7! While the above mentioned Find window is active, hit Command-S. You will then be able to save the current Find query into a file. If you double click that file, CDFinder will load and run that query for you. Is that cool, or what? Can I say "Smart Folders"? CDFinder Users Guide Revision: February 1, 2010 Page 93
  94. 94. 5.3 More than two Find parameters CDFinder can handle up to 16 Find pa- rameters in its Find window! So a really complex query such as this one is quite possible: And you can even build an even more complex array of queries by appending several queries together. CDFinder Users Guide Revision: February 1, 2010 Page 94
  95. 95. If you run an "and" logical Find operation, just use the "the found items" entry in the first menu of the Find window:        CDFinder will then search the already found items, removing any items that do not fit to the current Find parameters. You see that the "Add to the already found objects" option is inactive here, as these two options are logi- cally exclusive. For any "or" logical Find operation, you wish to add the newly found items to any already existing items. For that, specify the catalogs to be searched, and then check the "Add to the already found ob- jects" option: For that Find operation, CDFinder will really simply add all new hits to the existing list. Of course, the "Add to the already found objects" option is only active if the Found Items window does already con- tain any items at all... CDFinder Users Guide Revision: February 1, 2010 Page 95
  96. 96. 5.4 Manually add items to the Found Items list If you wish to add some special items from a catalog to the Found Items window, but you don't want to set up a new Find operation, you can also simply drag one or more items from a catalog contents win- dow into the Found Items. As you can also anytime delete unwanted results in the Found Items window, you can create any type of customized reports that you need! CDFinder Users Guide Revision: February 1, 2010 Page 96
  97. 97. 5.5 Working with the Find results Once you have pressed the "Find" button in the Find window of CDFinder, the actual Find operation will run. Depending of the Find parameters you have set up, this may take a while, and hopefully yield some results. CDFinder Users Guide Revision: February 1, 2010 Page 97
  98. 98. CDFinder will display the results in the Found Items window. That is a regular list that you can work with as you do with the other lists as well. The difference is that you cannot directly rename items in this list, but you must use the Get Info command in the File menu to do so. Also, as the Found Items is a result list, you can always deleted unwanted results from it. These items are not deleted from the catalog data itself, but just from the Found Items list. The header section of the Found Items window displays information about the catalog that a selected item in the list is contained in. You can hide the entire header section at any time using the Hide Info- bar command in the View menu. The little arrow button just next to the name of a catalog is a link to the catalog in the main window of CDFinder. If you click into it, CDFinder will show you the catalog in the list: If you wish to further use the Found Items list as a report, export the list into a text file. CDFinder Users Guide Revision: February 1, 2010 Page 98
  99. 99. Also, you can drag items out of this list into the Finder. This will cause CDFinder to ask the Finder to copy the actual items to the location you have specified. That is a nice way to copy our iTunes tracks out of an iPod, or a nice way to gather files to be copied in a new folder to be burned on a CD or DVD... If you wish to know where a found item is located in the catalog, select it and use the Reveal in Catalog command of the Special menu. Then CDFinder will open the catalog that the item belongs to, and dis- play the item. You can also see the path that leads to the item in the top section of the Found Items win- dow, if only one item is selected. You may also wish to inspect the context menu of a found item, as that contains a whole lot more im- portant commands, and allows you to even refine the Find parameters even more, using the Find sub- menu in that context menu, see chapter 5.8. CDFinder Users Guide Revision: February 1, 2010 Page 99
  100. 100. 5.6 Spotlight Support in CDFinder CDFinder can search the Spotlight database of Mac OS X when performing a Find. This will give you access not only to the data stored in your catalog files of CDFinder, but at the very same time also full access to all locally stored files and their metadata. Of course, as CDFinder also handles a lot of metadata, such as EXIF and IPTC data of photos, or the MP3 tags of audio files, the appropriate Find parameters in CDFinder are directly mapped to those of Spotlight. Please note that there is no Spotlight plugin for CDFinder catalog files. Such a plugin would allow you to use the Finder directly to search the CDFinder catalogs. This is not possible due to the architecture of Spotlight. The Spotlight database is designed to hold metadata based on single files per entry. But CDFinder cata- log files sometimes have data for hundreds of thousands of files and folders with their metadata, and that just doesn’t work with Spotlight. CDFinder Users Guide Revision: February 1, 2010 Page 100
  101. 101. 5.7 The Found Items Inspector As seen in chapter 3.10, CDFinder uses the Inspector to show you all the detailed information about a se- lected item. This is of course most useful for the Found Items window, too. Just open the Inspector window, select a single item in any list window, and you can see all details that CDFinder knows about this item. CDFinder Users Guide Revision: February 1, 2010 Page 101
  102. 102. 5.8 The Find context menu To quickly find items in CDFinder similar to an existing item, you can also use the powerful Find con- text menu. Just anywhere in CDFinder (even in the Found Items window, of course!), select a file or folder, and open the context menu for it. Depending on the type of the item, you can see one of these context menus: (audio file) This Find context menu contains powerful options to locate similar files, such as those created on the same day, even in any year, or the audio tags related possibilities, such as other songs of the same al- bum or artist. CDFinder Users Guide Revision: February 1, 2010 Page 102
  103. 103. (photo file) Here, the Find context menu contains the photo related options, such as a search for the IPTC location name ("Irland"), a GPS location, or EXIF date related options. CDFinder Users Guide Revision: February 1, 2010 Page 103
  104. 104. 5.9 CDFinder URLs A unique new way to quickly invoke a Find from outside CDFinder are the Find URLs introduced to CDFinder 5.5. These allow you to integrate CDFinder into web sites, or send interesting Find requests by email or simply save them for quicker access. Since this is a very new feature, we are also excited to hear about how you are using it. Please let us know if you have any more specific needs or ideas, and send us cool queries! The CDFinder URLs follow the usual URL schemes, beginning with the protocol name, here "cdfinder://", followed by the "find" verb, which is then followed by the find parameter. All verbs are divided by the "/" character, while the actual parameters are using the ampersand "&" character to iden- tify them as types. We would have loved to provide these links as clickable here in this document, but Apple Pages has several bugs that prevents us from embedding them here. Here is a list of all currently possible commands. Please remember that these are URLs, so any special character and even blanks must be encoded properly, such as %20 for blanks. CDFinder Users Guide Revision: February 1, 2010 Page 104
  105. 105. To use them, simply copy them into a browser window, or drag them to the desktop, where they will be saved as "Internet Location" files, which you can then double click to run them. In your CDFinder Ex- tras folder, you can find a folder named Sample URLs with several interesting queries. The "cdfinder://" protocol name will cause the Mac OS to launch your CDFinder, if it isn't running al- ready, and then send it the query string. cdfinder://find/any/&contains&name=Meat%20Loaf This is the same as the Any Text field search. File related parameters: cdfinder://find/file/&contains&name=Supertramp cdfinder://find/file/&size=256 cdfinder://find/file/&smaller&size=256 cdfinder://find/file/&larger&size=256 Song related parameters: cdfinder://find/audio/&album=Crime%20Of%20The%20Century cdfinder://find/audio/&artist=Roger%20Hodgson cdfinder://find/audio/&song=Open%20The%20Door IPTC related parameters: CDFinder Users Guide Revision: February 1, 2010 Page 105
  106. 106. cdfinder://find/iptc/&any=Canada cdfinder://find/iptc/&caption=Cupertino&contains cdfinder://find/iptc/&caption=California Other IPTC commands include "writer", "headline", "objectname", "keyword", "category", "author", "title", "credit", "source", "instructions", "date", "dateanyear", "dateafter", "datebefore", "city", "state", "country", "reference", "copyright", "priority", and "hasiptc". EXIF related parameters: cdfinder://find/exif/&any=Nikon cdfinder://find/exif/&iso=1600 cdfinder://find/exif/&exposure=0.0166666667&larger cdfinder://find/exif/&exposure=0.0166666667 cdfinder://find/exif/&exposure=0.0166666667&smaller cdfinder://find/exif/&exposure=5.01 cdfinder://find/exif/&fstop=22 cdfinder://find/exif/&fstop=4 cdfinder://find/exif/&fstop=4&larger cdfinder://find/exif/&fstop=4&smaller cdfinder://find/exif/&flash=1 cdfinder://find/exif/&flash=0 cdfinder://find/exif/&hasGPS cdfinder://find/exif/&hasEXIF CDFinder Users Guide Revision: February 1, 2010 Page 106
  107. 107. And, most important, GPS related commands: cdfinder://find/gps/&city=Berlin&distance=12000m cdfinder://find/gps/&city=San%20Francisco (by default in this case, CDFinder will assume a distance of 5000 meter around that point, if you don't provide one.) cdfinder://find/gps/&city=Golden%20Gate%20Bridge&distance=2000m And where is this, and who has the most photos taken there? cdfinder://find/gps/&lat=37.331692105787731&long=-122.03065752499016&distance=20m CDFinder Users Guide Revision: February 1, 2010 Page 107
  108. 108. 6. View catalog contents One big advantage of using CDFinder to catalog your digital data is the fact that you can view the con- tents of your disks inside CDFinder, even though you don't have any of these disks online! One simple way of doing that is to simply select any catalog in the catalog list. CDFinder will then dis- play the content of that selected catalog in the right part of the window: CDFinder Users Guide Revision: February 1, 2010 Page 108
  109. 109. Please notice that the divider between the two parts of the window can be dragged to the left and right. If you drag it all the way to the right, it will stick on the right side, even if you resize the window. That way, you can essentially deactivate that display. But you can also simply double click a catalog, and CDFinder will open a new window, showing you the contents of that catalog, just as you would see it directly in the Finder if the volume would be on- line: CDFinder Users Guide Revision: February 1, 2010 Page 109
  110. 110. The view here is the top level of the catalog, and it very much looks like list view in the Finder. CDFinder even shows the sizes of folders here! CDFinder Users Guide Revision: February 1, 2010 Page 110
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