August 9, 2007
TO: Sam Averitt, Vice Provost for Information Technology
NC State University
FROM: William Bayley, Director of Information Technology Laboratory
College of Design, NC State University
RE: 2006-2007 End-of-Year ETF Report, College of Design
1. Categorized ETF Expenditure Summary
a. Personnel $100,452.06
Total spent for support staff (salary + benefits) 100,452.06
Two SPA support staff positions: our Windows ETF computer /
student-owned computer support person and our wood and metal
Total spent for student-worker staff (wages + benefits) 0.00
b. IT infrastructure, equipment & services (computing labs, networking, etc.) 114,863.73
Network access charges, labs and student-owned computers 7,854.00
Replacement Macintosh computers, Mac Pro Dual-core (16) 32,567.20
Replacement Windows computers, Dell Optiplex 745 Core 2 Duo 2,769.96
Replacement Monitors, Dell 2007WFP 5,806.08
Replacement data projector, Dell 5100MP 3,117.38
Mac Mini for dual boot development 1,036.00
11"x 17" scanners w/extended warranty (3) 3,917.79
3ds Max new licenses (13) and annual renewal (7) 6,813.25
Adobe CS 3 Design Premium, new concurrent w/maint. (50) 23,277.50
Alias Maya (24) and Alias Studio (24) 4,293.70
Autodesk (AutoCAD, etc.) 2,387.00
ESRI license renewal 1,200.00
Form-Z annual renewal (20) 1,150.00
Microsoft Campus Agreement, Windows OS and Office 3,871.63
peripherals, repairs, supplies, security, insurance, etc. 14,567.24
c. Non-IT infrastructure, equipment, (experimental labs, wet labs, etc.) 75,772.90
Print lab and press equipment
Metal type fonts with cabinets 4,350.00
Vacuum exposure unit 2,520.00
Rule cutter, rules, plate gauge, chases, etc. 2,385.00
Stand alone round wire saddle stitcher 2,330.83
Martin Yale Powerline 620RC ream cutter 1,955.00
2 5-drawer Flat files and 2 bases 1,838.00
Drying racks 1,714.14
30” x 48” Light table 1,622.80
42” guillotine cutter 1,492.00
2006-2007 ETF Report
College of Design
Press lockup blocks and case 650.00
Assorted brayers 298.34
Galley trays and cabinet 100.00
Voice recording booth and equipment
Microphone and stand, monitor speakers 339.91
Acoustic conditioning panels 2,852.85
Materials Lab upgrade and expansion
Vertical panel saw, with installation 16,600.00
20" disc sander 1,484.94
plasma cutter 1,283.06
52" sheet metal shear 2,450.00
36" sheet metal slip roller 1,149.50
Air compressor for Materials Lab 4,896.00
Print screen washout sink 1,498.80
Florescent photo lights for photography studio 1,161.00
Tooling, cutters, hand tools, band and circular saw blades, 20,640.73
plasma cutter and welding supplies, safety equipment,
photographic chemistry, backdrops, yarns, etc.
d. Facilities (repairs and renovations, furniture, etc.) 0.00
e. Discipline/instructional related field trips, professional development, etc. 250.00
Contracted Services- lab workshop instructor 250.00
f. Other/miscellaneous 1,159.02
Shipping and freight 1,159.02
2. Justification/Purpose of Expenditures -strategic overview
We provide 3 central computing labs open 91 hours per week for student use. Two of these are also
used for instruction, a Windows lab with 19 computers and a Macintosh lab with 16 computers. The third
central lab provides 13 computers and a video editing system, two 3D printers, a 40”-wide color scanner, 12”
x 18” scanner, 5 letter size scanners, a 35mm film scanner, and a 35mm film recorder.
These labs are available for non-class use 81% of the hours they are open. We also provide a central
help desk and equipment checkout service staffed by student part-time employees. Students may borrow
software manuals and CD/DVD tutorials as well as a wide variety of equipment for presentation and project
needs. Available resources include: 10 laptop computers, 8 LCD projectors, slide projectors, TV/VCRs, portable
hard drives, graphics tablets, digital cameras, miniDV camcorders, 35mm cameras and lenses, tripods, photo
lighting kits, wireless and wired microphones, portable sound system, audio recorders, speakers and dictation
and transcription equipment.
The central labs provide 9 Wolfcopy printers, including 2 color laser printers, a 36”-wide color inkjet
printer. Three additional 36”-wide printers are distributed within Brooks and Kamphoefner Halls and are
available to students 24 hours per day.
The 5-person IT staff provides direct support to students using ETF computing resources and to
approximately 450 students using their own computers. We provide setup and configuration information
online to assist students in configuring their computers for AFS access, and the Novell client for Wolfcopy
printing. We also assist students in person with recovery from crashed hard drives, corrupted operating
2006-2007 ETF Report
College of Design
systems, worm and virus infection, printing problems, etc. Student-owned computers are about equally split
between laptop and desktop configurations. We also provide assistance to students working in the central
Additional smaller computing clusters are distributed around Brooks, Kamphoefner and Leazer Halls, in
design studio spaces or immediately adjacent to them. These facilities provide another 48 computers and 10
Wolfcopy printers. They also provide additional scanners.
We provide specialized software important to the design professions: 3D modeling applications: Alias
Studio, Rhino, form-Z, and Maya; AutoCAD; Final Cut Express (DV video editing application); Adobe
applications Photoshop, Illustrator, InDesign (for page layout) and After Effects (for motion graphics and
compositing). We also provide an additional compositing application: Shake by Apple Computer.
Additional ETF resources for students include a well-equipped and staffed woodworking and metal-
working shop. Equipment provided here includes table saws, a radial arm saw, band saws, drill presses,
lathes, sanders for wood, 3 CNC milling machines, drill presses, a sheet metal bender, and a tubing bender for
metal. Additional equipment includes a computer-controlled 3-axis router with a 4’ x 8’ x 1’ cutting area, two
computer-controlled laser cutters for thin sheets of wood or chip board, and a large size vacuum forming
machine for plastic sheets.
Labs for printmaking, painting, sculpture, and weaving were also available for student use. The
weaving lab has 19 looms. Seven of the looms are semiautomatic with computer control and a jacquard loom
is fully computer-controlled.
A photographic film development and printing lab is also available.
a. New and/or transformative initiatives undertaken with ETF
Completion of the renovation of Leazer Hall resulted in additional space available in the college’s
Materials Lab, now relocated to Leazer, and in Brooks Hall in the former Materials Lab space. A one-time ETF
funding request granted in December 2006 enabled the college to: reestablish a Letterpress Print Lab, setup
an audio recording booth and upgrade and expand the equipment in the new, larger Materials Lab.
Because basic pre-press processes are now automatic and hidden within publishing software, and
because the primary output is inkjet and laser printer, graphic design students do not grasp concepts such as
color separations, ink transparency, and the effect of paper choices, to name but a few of the important
variables in print. Such knowledge is crucial to effectively and efficiently design for print. The Letterpress Print
Lab will enable students to learn these principles quickly, first hand, in tangible terms.
The audio recording booth will be allow students in the Digital Animation Concentration and the
general college population to record clean, high-quality audio in support of projects and presentations.
In the Materials Lab the ETF funds bring new and expanded capabilities for student use in model
construction and prototype fabrication. The new vertical panel saw also significantly increases user safety
when cutting these materials.
Due to the severe budget cuts the college and university have experienced in recent years, our ability
to implement initiatives has been extremely limited.
b. Actions taken to improve efficiency/return on ETF investments
We have been successful in developing and testing a dual boot setup with unity lab kits for Windows
XP and Mac OS X running on the Intel Macintosh platform. We upgraded our Macintosh lab to Intel Macs in
January 2007 and will install the dual boot configuration in this lab just prior to Fall semester 2007. This dual
boot capability will provide additional flexibility in scheduling classes by allowing courses requiring the
Windows OS to be held in the Mac lab.
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College of Design
Additional efficiency and return on ETF investment improvements will be gained in the future as we
anticipate standardizing on a single hardware platform.
We renewed our enrollment in a Microsoft Campus Agreement for Windows OS and Microsoft Office.
Payment for this agreement was split proportionally between ETF and college operating budget. The amounts
were based on the number of ETF computers versus faculty and staff computers.
This agreement entitles us to use this software on all computers owned by the college and to version
updates as they are released. It simplifies license administration and saves $17,770.28 over 3 years (144%
per year) compared to buying licenses for the current versions and not receiving upgrades. The savings of the
Campus Agreement are even greater compared to the MS Software Assurance upgrade program. Our 3 year
savings compared to Software Assurance are projected to be $26,005.13 (or 211% per year).
We continue to adjust downward the quantity of software license renewals when possible based on
usage data from our license server records. We are better able to match expenditures to the demand for
software used in the IT labs.
c. Unmet ETF-eligible needs
The repeated reductions in the college operating budget the last few years have required the dean to
shift significant lab-support-personnel costs to Education and Technology Fee funds. Prior to 2002 only 6% –
7% of ETF had been used for labor, as part-time student lab assistants. In 2002-2003 the dean had to use
20% of the ETF allocation for full-time lab support personnel, in 2003-2004 it was necessary to use 35% for
personnel and in 2004-2005 the amount fell back to 20% of our allocation. In 2005-2006 the dean had to use
41 percent of the ETF allocation for full-time lab support personnel. This year the amount was again 41
percent of our base allocation. It was 34% when figured with both the base allocation and one-time funding.
The demand for about $378,000 of our ETF funds in the last five years has seriously limited our ability to
provide equipment to meet specific curricular objectives and learning experiences to our students.
Unmet ETF-eligible needs during the past 3 years are:
• Larger-scale 3D scanner $ 7,000
• Computer-controlled cutter for metal sheets 19,000
ETF-eligible needs identified for the near future are:
• Five-axis computer-controlled milling system 90,000
• Motion capture system 60,000
• Motion tracking camera system 30,000
Assuming the same ETF allocation and this year’s level of IT staff support from ETF funds will be
required in the future, projections of our fixed annual costs show a budget shortage of approximately 33%.
We will not be able to maintain our current facilities and services. With no expansion of digital technology in
the college, and therefore failure to keep up with changes in the design professions, the College of Design will
begin to lose the progress it has made in the past ten years. This will have a significant impact on our future
ability to compete with peer institutions for top students and it will adversely effect accreditation of our degree
d. Assessment of impact of ETF investments on student learning
How and what does your unit measure to evaluate the effectiveness of ETF expenditures?
Each of the academic departments in the college has a comprehensive assessment process and we get
feedback on the effectiveness of ETF expenditures through the department representatives on the technology
2006-2007 ETF Report
College of Design
In brief, what is your unit’s assessment of the impact of ETF investments on student
ETF investments are critical to student learning. Information technology is now so central to the
practice of the design professions that the college requires students in architecture, landscape architecture,
and graphic design to bring their own computer to their design studio course every meeting. The college’s ETF
expenditures supplement and extend the students’ investments in their computers by providing necessary
access to the college and university network, Wolfcopy printing, and the web. ETF expenditures also provide
student access to high-end peripherals, such as a 40”-wide color scanner, 3-dimensional solids printers, two
laser cutters, and a computer-controlled milling machine with a 4’ x 8’ work area. The ETF money equips 2
computer labs used for instruction for 6 or 7 courses per semester. These labs are also open for general lab
e. Planning and review process
Describe your internal review process and level of student participation.
ETF planning and review is done by the college Technology Committee. This is a standing committee
of the college Faculty Senate. Membership of the committee consists of a faculty member from each of the 6
academic departments of the college elected by the faculty of the department, a student representative
elected by the student government organization of the college (Design Council) and the director of the college
Information Technology Laboratory as chairman. The associate dean for undergraduate academic affairs and
members of the information technology staff are ex-officio members.
The departmental representatives submit proposals and requests from their departments for the
coming year, the student representative submits proposals from the student government organization, and
the information technology staff submits proposals for the labs. The proposals are discussed, evaluated, and
prioritized by the committee. The committee then negotiates what proposals to include in the spending plan
for the coming year and what to leave out.
The student representative solicits input from fellow students during weekly student government
organization meetings and various other interactions with students. The student representative also uses the
Design Council meetings to report on committee activities. Additional input comes through occasional public
meetings of students with the dean.
Itemized List of Expenditures by Account Code
Budget Year-to-Date Balance
512xx SPA Employee Salaries 80,953.00 80,952.24 0.76
518xx Staff Benefits 19,500.00 19,499.82 0.18
519xx Contracted Services 250.00 250.00 0.00
52xxx Supplies and Materials 0.00 78,283.02 -78,283.02
53xxx Current Services 0.00 12,898.50 -12,898.50
54xxx Fixed Charges 0.00 17,425.82 -17,425.82
55xxx Capital Outlay 191,797.00 83,188.31 108,608.69
292,500.00 292,497.71 $2.29
I have reviewed the itemized list of ETF expenditures above provided by the budget office and I verify the
accuracy of this information. The total year-to-date expenditures shown here match the total in Section 1.