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August 9, 2007.doc

  1. 1. August 9, 2007 TO: Sam Averitt, Vice Provost for Information Technology NC State University FROM: William Bayley, Director of Information Technology Laboratory College of Design, NC State University RE: 2006-2007 End-of-Year ETF Report, College of Design 1. Categorized ETF Expenditure Summary a. Personnel $100,452.06 Total spent for support staff (salary + benefits) 100,452.06 Two SPA support staff positions: our Windows ETF computer / student-owned computer support person and our wood and metal shop technician Total spent for student-worker staff (wages + benefits) 0.00 b. IT infrastructure, equipment & services (computing labs, networking, etc.) 114,863.73 Network access charges, labs and student-owned computers 7,854.00 Hardware Replacement Macintosh computers, Mac Pro Dual-core (16) 32,567.20 Replacement Windows computers, Dell Optiplex 745 Core 2 Duo 2,769.96 Replacement Monitors, Dell 2007WFP 5,806.08 Replacement data projector, Dell 5100MP 3,117.38 Mac Mini for dual boot development 1,036.00 11"x 17" scanners w/extended warranty (3) 3,917.79 Software 3ds Max new licenses (13) and annual renewal (7) 6,813.25 Adobe CS 3 Design Premium, new concurrent w/maint. (50) 23,277.50 Alias Maya (24) and Alias Studio (24) 4,293.70 Autodesk (AutoCAD, etc.) 2,387.00 ESRI license renewal 1,200.00 Filemaker 235.00 Form-Z annual renewal (20) 1,150.00 Microsoft Campus Agreement, Windows OS and Office 3,871.63 Miscellaneous peripherals, repairs, supplies, security, insurance, etc. 14,567.24 c. Non-IT infrastructure, equipment, (experimental labs, wet labs, etc.) 75,772.90 Print lab and press equipment Metal type fonts with cabinets 4,350.00 Vacuum exposure unit 2,520.00 Rule cutter, rules, plate gauge, chases, etc. 2,385.00 Stand alone round wire saddle stitcher 2,330.83 Martin Yale Powerline 620RC ream cutter 1,955.00 2 5-drawer Flat files and 2 bases 1,838.00 Drying racks 1,714.14 30” x 48” Light table 1,622.80 42” guillotine cutter 1,492.00
  2. 2. 2006-2007 ETF Report College of Design Press lockup blocks and case 650.00 Assorted brayers 298.34 Leads/coppers/brass 160.00 Galley trays and cabinet 100.00 Voice recording booth and equipment Microphone and stand, monitor speakers 339.91 Acoustic conditioning panels 2,852.85 Materials Lab upgrade and expansion Vertical panel saw, with installation 16,600.00 20" disc sander 1,484.94 plasma cutter 1,283.06 52" sheet metal shear 2,450.00 36" sheet metal slip roller 1,149.50 Air compressor for Materials Lab 4,896.00 Print screen washout sink 1,498.80 Florescent photo lights for photography studio 1,161.00 Miscellaneous Tooling, cutters, hand tools, band and circular saw blades, 20,640.73 plasma cutter and welding supplies, safety equipment, photographic chemistry, backdrops, yarns, etc. d. Facilities (repairs and renovations, furniture, etc.) 0.00 e. Discipline/instructional related field trips, professional development, etc. 250.00 Contracted Services- lab workshop instructor 250.00 f. Other/miscellaneous 1,159.02 Shipping and freight 1,159.02 $292,497.71 2. Justification/Purpose of Expenditures -strategic overview We provide 3 central computing labs open 91 hours per week for student use. Two of these are also used for instruction, a Windows lab with 19 computers and a Macintosh lab with 16 computers. The third central lab provides 13 computers and a video editing system, two 3D printers, a 40”-wide color scanner, 12” x 18” scanner, 5 letter size scanners, a 35mm film scanner, and a 35mm film recorder. These labs are available for non-class use 81% of the hours they are open. We also provide a central help desk and equipment checkout service staffed by student part-time employees. Students may borrow software manuals and CD/DVD tutorials as well as a wide variety of equipment for presentation and project needs. Available resources include: 10 laptop computers, 8 LCD projectors, slide projectors, TV/VCRs, portable hard drives, graphics tablets, digital cameras, miniDV camcorders, 35mm cameras and lenses, tripods, photo lighting kits, wireless and wired microphones, portable sound system, audio recorders, speakers and dictation and transcription equipment. The central labs provide 9 Wolfcopy printers, including 2 color laser printers, a 36”-wide color inkjet printer. Three additional 36”-wide printers are distributed within Brooks and Kamphoefner Halls and are available to students 24 hours per day. The 5-person IT staff provides direct support to students using ETF computing resources and to approximately 450 students using their own computers. We provide setup and configuration information online to assist students in configuring their computers for AFS access, and the Novell client for Wolfcopy printing. We also assist students in person with recovery from crashed hard drives, corrupted operating 2
  3. 3. 2006-2007 ETF Report College of Design systems, worm and virus infection, printing problems, etc. Student-owned computers are about equally split between laptop and desktop configurations. We also provide assistance to students working in the central labs. Additional smaller computing clusters are distributed around Brooks, Kamphoefner and Leazer Halls, in design studio spaces or immediately adjacent to them. These facilities provide another 48 computers and 10 Wolfcopy printers. They also provide additional scanners. We provide specialized software important to the design professions: 3D modeling applications: Alias Studio, Rhino, form-Z, and Maya; AutoCAD; Final Cut Express (DV video editing application); Adobe applications Photoshop, Illustrator, InDesign (for page layout) and After Effects (for motion graphics and compositing). We also provide an additional compositing application: Shake by Apple Computer. Additional ETF resources for students include a well-equipped and staffed woodworking and metal- working shop. Equipment provided here includes table saws, a radial arm saw, band saws, drill presses, lathes, sanders for wood, 3 CNC milling machines, drill presses, a sheet metal bender, and a tubing bender for metal. Additional equipment includes a computer-controlled 3-axis router with a 4’ x 8’ x 1’ cutting area, two computer-controlled laser cutters for thin sheets of wood or chip board, and a large size vacuum forming machine for plastic sheets. Labs for printmaking, painting, sculpture, and weaving were also available for student use. The weaving lab has 19 looms. Seven of the looms are semiautomatic with computer control and a jacquard loom is fully computer-controlled. A photographic film development and printing lab is also available. a. New and/or transformative initiatives undertaken with ETF Completion of the renovation of Leazer Hall resulted in additional space available in the college’s Materials Lab, now relocated to Leazer, and in Brooks Hall in the former Materials Lab space. A one-time ETF funding request granted in December 2006 enabled the college to: reestablish a Letterpress Print Lab, setup an audio recording booth and upgrade and expand the equipment in the new, larger Materials Lab. Because basic pre-press processes are now automatic and hidden within publishing software, and because the primary output is inkjet and laser printer, graphic design students do not grasp concepts such as color separations, ink transparency, and the effect of paper choices, to name but a few of the important variables in print. Such knowledge is crucial to effectively and efficiently design for print. The Letterpress Print Lab will enable students to learn these principles quickly, first hand, in tangible terms. The audio recording booth will be allow students in the Digital Animation Concentration and the general college population to record clean, high-quality audio in support of projects and presentations. In the Materials Lab the ETF funds bring new and expanded capabilities for student use in model construction and prototype fabrication. The new vertical panel saw also significantly increases user safety when cutting these materials. Due to the severe budget cuts the college and university have experienced in recent years, our ability to implement initiatives has been extremely limited. b. Actions taken to improve efficiency/return on ETF investments We have been successful in developing and testing a dual boot setup with unity lab kits for Windows XP and Mac OS X running on the Intel Macintosh platform. We upgraded our Macintosh lab to Intel Macs in January 2007 and will install the dual boot configuration in this lab just prior to Fall semester 2007. This dual boot capability will provide additional flexibility in scheduling classes by allowing courses requiring the Windows OS to be held in the Mac lab. 3
  4. 4. 2006-2007 ETF Report College of Design Additional efficiency and return on ETF investment improvements will be gained in the future as we anticipate standardizing on a single hardware platform. We renewed our enrollment in a Microsoft Campus Agreement for Windows OS and Microsoft Office. Payment for this agreement was split proportionally between ETF and college operating budget. The amounts were based on the number of ETF computers versus faculty and staff computers. This agreement entitles us to use this software on all computers owned by the college and to version updates as they are released. It simplifies license administration and saves $17,770.28 over 3 years (144% per year) compared to buying licenses for the current versions and not receiving upgrades. The savings of the Campus Agreement are even greater compared to the MS Software Assurance upgrade program. Our 3 year savings compared to Software Assurance are projected to be $26,005.13 (or 211% per year). We continue to adjust downward the quantity of software license renewals when possible based on usage data from our license server records. We are better able to match expenditures to the demand for software used in the IT labs. c. Unmet ETF-eligible needs The repeated reductions in the college operating budget the last few years have required the dean to shift significant lab-support-personnel costs to Education and Technology Fee funds. Prior to 2002 only 6% – 7% of ETF had been used for labor, as part-time student lab assistants. In 2002-2003 the dean had to use 20% of the ETF allocation for full-time lab support personnel, in 2003-2004 it was necessary to use 35% for personnel and in 2004-2005 the amount fell back to 20% of our allocation. In 2005-2006 the dean had to use 41 percent of the ETF allocation for full-time lab support personnel. This year the amount was again 41 percent of our base allocation. It was 34% when figured with both the base allocation and one-time funding. The demand for about $378,000 of our ETF funds in the last five years has seriously limited our ability to provide equipment to meet specific curricular objectives and learning experiences to our students. Unmet ETF-eligible needs during the past 3 years are: • Larger-scale 3D scanner $ 7,000 • Computer-controlled cutter for metal sheets 19,000 ETF-eligible needs identified for the near future are: • Five-axis computer-controlled milling system 90,000 • Motion capture system 60,000 • Motion tracking camera system 30,000 Assuming the same ETF allocation and this year’s level of IT staff support from ETF funds will be required in the future, projections of our fixed annual costs show a budget shortage of approximately 33%. We will not be able to maintain our current facilities and services. With no expansion of digital technology in the college, and therefore failure to keep up with changes in the design professions, the College of Design will begin to lose the progress it has made in the past ten years. This will have a significant impact on our future ability to compete with peer institutions for top students and it will adversely effect accreditation of our degree programs. d. Assessment of impact of ETF investments on student learning How and what does your unit measure to evaluate the effectiveness of ETF expenditures? Each of the academic departments in the college has a comprehensive assessment process and we get feedback on the effectiveness of ETF expenditures through the department representatives on the technology committee. 4
  5. 5. 2006-2007 ETF Report College of Design In brief, what is your unit’s assessment of the impact of ETF investments on student learning? ETF investments are critical to student learning. Information technology is now so central to the practice of the design professions that the college requires students in architecture, landscape architecture, and graphic design to bring their own computer to their design studio course every meeting. The college’s ETF expenditures supplement and extend the students’ investments in their computers by providing necessary access to the college and university network, Wolfcopy printing, and the web. ETF expenditures also provide student access to high-end peripherals, such as a 40”-wide color scanner, 3-dimensional solids printers, two laser cutters, and a computer-controlled milling machine with a 4’ x 8’ work area. The ETF money equips 2 computer labs used for instruction for 6 or 7 courses per semester. These labs are also open for general lab use. e. Planning and review process Describe your internal review process and level of student participation. ETF planning and review is done by the college Technology Committee. This is a standing committee of the college Faculty Senate. Membership of the committee consists of a faculty member from each of the 6 academic departments of the college elected by the faculty of the department, a student representative elected by the student government organization of the college (Design Council) and the director of the college Information Technology Laboratory as chairman. The associate dean for undergraduate academic affairs and members of the information technology staff are ex-officio members. The departmental representatives submit proposals and requests from their departments for the coming year, the student representative submits proposals from the student government organization, and the information technology staff submits proposals for the labs. The proposals are discussed, evaluated, and prioritized by the committee. The committee then negotiates what proposals to include in the spending plan for the coming year and what to leave out. The student representative solicits input from fellow students during weekly student government organization meetings and various other interactions with students. The student representative also uses the Design Council meetings to report on committee activities. Additional input comes through occasional public meetings of students with the dean. Itemized List of Expenditures by Account Code Budget Year-to-Date Balance 512xx SPA Employee Salaries 80,953.00 80,952.24 0.76 518xx Staff Benefits 19,500.00 19,499.82 0.18 519xx Contracted Services 250.00 250.00 0.00 52xxx Supplies and Materials 0.00 78,283.02 -78,283.02 53xxx Current Services 0.00 12,898.50 -12,898.50 54xxx Fixed Charges 0.00 17,425.82 -17,425.82 55xxx Capital Outlay 191,797.00 83,188.31 108,608.69 292,500.00 292,497.71 $2.29 I have reviewed the itemized list of ETF expenditures above provided by the budget office and I verify the accuracy of this information. The total year-to-date expenditures shown here match the total in Section 1. 5